[Speaker 1] (4:02 - 4:04)
Okay, welcome to the October 22,

[Speaker 1] (4:04 - 4:05)
2025,

[Speaker 1] (4:05 - 4:08)
select board meeting. We are being recorded.

[Speaker 1] (4:08 - 4:09)
Please rise for the Pledge of Allegiance.

[Speaker 1] (4:12 - 4:18)
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands,

[Speaker 1] (4:19 - 4:20)
one nation under God,

[Speaker 1] (4:20 - 4:23)
indivisible, with liberty and justice for all.

[Speaker 1] (4:29 - 4:29)
Thank you.

[Speaker 1] (4:30 - 4:33)
All right, we will start tonight with the town administrators report

[Speaker 2] (4:33 - 4:34)
Good evening.

[Speaker 2] (4:35 - 4:54)
So just as a quick update over the last couple of weeks I've been continuing and almost completed the meetings with department heads in between interviews and learning about the hot topics throughout town we're getting very close if I haven't yet completed it and I've begun the process of meeting with some of the both elected and appointed committee and commission chairs.

[Speaker 2] (4:55 - 5:06)
That hasn't been a standard process where Diane was helpful enough with the department heads to set them up and line everything up with the commission chairs and committee chairs that spend more ad hoc and related to hot topics.

[Speaker 2] (5:06 - 5:08)
So I will, if you haven't heard from me yet, you will be.

[Speaker 2] (5:08 - 5:11)
I'm looking forward to learning more about the work that's going on.

[Speaker 2] (5:13 - 5:17)
This afternoon I participated in a town hall in an auditorium on the UV project.

[Speaker 2] (5:18 - 5:19)
David was there as well.

[Speaker 2] (5:20 - 5:24)
The program was largely focused on the technical report from Apex and Feinfeldr.

[Speaker 2] (5:24 - 5:36)
Uh talking about the results and what they saw as uh lessons that they learned. Um and there was obviously particular interest in learning about the next steps, uh both on the LIN side and the Swanscott side and what I had tried to

[Speaker 2] (5:37 - 5:46)
Both caution and communicate is that the next step for us is to get Client Beller and Geno in before this board to give a deeper dive into the results.

[Speaker 2] (5:46 - 5:54)
It's something akin to today but in greater detail focused on Swamp Scott so that we have a better idea of what those next steps will be in the options before us.

[Speaker 2] (5:55 - 6:03)
So that was a good event and I left before the Q&A was completed so I'm sure Geno will have more info for us following that as well.

[Speaker 2] (6:04 - 6:12)
I also want to recognize our clerk on the agenda tonight we have Mike Bryson here as a potential appointment for the interim.

[Speaker 2] (6:12 - 6:22)
Jared completed his service to the town this week and is moving on to Dracut so we had a small gathering for him to thank him for everything that he did for the community and we wish him the best.

[Speaker 2] (6:23 - 6:29)
And then around town hall just is an update on sort of where we are with HR and open positions.

[Speaker 2] (6:29 - 6:43)
We have an offer out on the customer service position where we're going through the background checks and references and there's also three firefighters that we are, you know, in the same position.

[Speaker 2] (6:44 - 6:50)
Going through these initial background checks and making sure that there'll be great additions to the team. I met with each of them.

[Speaker 2] (6:50 - 7:01)
They all seem particularly interested in serving here in Swampscott, which is great, and hopefully an indicator that they'll be committed here for the long-term, and we look forward to them joining the team in the near future.

[Speaker 2] (7:02 - 7:05)
Happy to take any questions or comments as well.

[Speaker 3] (7:08 - 7:10)
Well, I just want to say thank you for your comments there,

[Speaker 3] (7:10 - 7:11)
Nick, about

[Speaker 3] (7:12 - 7:19)
the U_V_ pilot programme, and um I'll be interested to see what we're presented with and um yeah.

[Speaker 3] (7:19 - 7:20)
That's all I have.

[Speaker 2] (7:20 - 7:31)
And if there's any particular questions obviously that we can ask both Kleinfeldt or Angino to share in advance that we can gather those up and make sure the presentation reflects the things that are most important to you all. So

[Speaker 3] (7:31 - 7:31)
Yeah.

[Speaker 2] (7:31 - 7:42)
if there's anything you want to share please send it along to me and I'll work with Kleinfeldt or Angino and we'll look at sort of the next two agendas probably to see which one has the most time and is most appropriate to get before you all.

[Speaker 4] (7:44 - 7:52)
Dick, do you have any is there an update on the uh on the rehab of the the baseball diamond at Forest Ave? Just uh anything other than just this one sentence

[Speaker 2] (7:52 - 7:52)
I

[Speaker 4] (7:52 - 7:53)
I I mean uh

[Speaker 2] (7:53 - 7:57)
do not have anything else, but I'm happy to to track it down and share it

[Speaker 4] (7:57 - 7:57)
Awesome.

[Speaker 2] (7:57 - 7:58)
uh with you. I apologize.

[Speaker 4] (7:58 - 7:59)
Oh, that'd be great, thank you.

[Speaker 2] (7:59 - 7:59)
Okay.

[Speaker 3] (7:59 - 8:01)
I would be interested to hear about that as well.

[Speaker 2] (8:01 - 8:02)
Okay.

[Speaker 1] (8:08 - 8:09)
Doug, I know you just walked in, but

[Speaker 1] (8:10 - 8:11)
If you have anything,

[Speaker 2] (8:11 - 8:11)
We used to grade

[Speaker 1] (8:11 - 8:11)
now's

[Speaker 2] (8:11 - 8:11)
it,

[Speaker 1] (8:11 - 8:12)
the time.

[Speaker 2] (8:12 - 8:12)
unfortunately.

[Speaker 2] (8:12 - 8:13)
Yeah, I know. I'm really sad.

[Speaker 2] (8:14 - 8:16)
So I'll have to watch it later.

[Speaker 2] (8:17 - 8:18)
I can give you my notes.

[Speaker 1] (8:19 - 8:23)
All right. If those are all the questions for the town administrator,

[Speaker 1] (8:23 - 8:24)
we will move on to public comment.

[Speaker 1] (8:25 - 8:29)
If you're here for public comment, please raise your hand online or approach the microphone.

[Speaker 1] (8:30 - 8:37)
We will ask that you keep your comments to three minutes and ask that you state your name and your address in advance of your comment.

[Speaker 1] (8:40 - 8:40)
You're up.

[Speaker 5] (8:47 - 8:49)
Good evening everyone.

[Speaker 5] (8:49 - 8:50)
Microphone okay?

[Speaker 5] (8:52 - 8:53)
Thank you everyone.

[Speaker 5] (8:53 - 8:56)
Charlie Patch goes 130 Atlantic Avenue in Swampscot.

[Speaker 5] (8:58 - 9:01)
I'm the Governor's appointee to the Housing Authority,

[Speaker 5] (9:01 - 9:02)
the Chair of the Housing Authority.

[Speaker 5] (9:02 - 9:08)
I'm one of your assessors on the Water Sewer Advisory Committee and a Town Meeting member.

[Speaker 5] (9:09 - 9:13)
The reason I mention those is that they have relevance in what I'm wanting to say this evening.

[Speaker 5] (9:13 - 9:17)
I have an opportunity to view the town from many different positions,

[Speaker 5] (9:17 - 9:18)
different hats, if you will,

[Speaker 5] (9:18 - 9:22)
and as a result I get to see very different points of view.

[Speaker 5] (9:24 - 9:28)
Some time ago I had asked to be heard as the housing authority chair,

[Speaker 5] (9:28 - 9:36)
and it took several meetings for me to be able to get in front of you. I was surprised that Max Casper was here at that time preceding me.

[Speaker 5] (9:37 - 9:39)
Nothing wrong with that, but it was surprising.

[Speaker 5] (9:40 - 9:52)
The Housing Authority at the recommendation of Ed Augustus created a swampscot of Housing Development Corporation.

[Speaker 5] (9:52 - 9:59)
In other words, we are also trying to create more greater accessibility to housing, not only

[Speaker 1] (10:03 - 10:09)
We're trying to be competitive as you see other people with the veterans housing project over on Pine Street.

[Speaker 1] (10:10 - 10:14)
It is a great disappointment, and maybe there's something that I'm missing,

[Speaker 1] (10:14 - 10:26)
but when I was in front of you about the Clark School and I heard that through the representative that there was a $40,000 budget amount put aside to run the Clark School,

[Speaker 1] (10:26 - 10:36)
and now I'm hearing that you're going to be using the children's money, their dues or fees for recreational activity to be able to run a school.

[Speaker 1] (10:37 - 10:48)
That money that's going to be used to pay electric bills is going to be taken away from the kids in the spring and summer for other activities. That's my opinion anyways.

[Speaker 1] (10:49 - 11:03)
But what's even more disappointing is that the RFP that was mentioned was never advertised and that there was never a discussion of going to the recreation department with anything until what I heard at your last meeting.

[Speaker 1] (11:04 - 11:06)
Maybe I'm missing something,

[Speaker 1] (11:06 - 11:22)
but from where I sit and what I see and what I hear, it seems to me that there's an opportunity to do things in a better way, which is why I've decided that I'm going to be running as a select board member,

[Speaker 1] (11:22 - 11:26)
because I believe that there are opportunities that can.

[Speaker 1] (11:28 - 11:33)
We can work together and we can create the funding that allows us to create housing for our seniors,

[Speaker 1] (11:34 - 11:37)
I believe to be the most neglected group in town.

[Speaker 1] (11:38 - 11:41)
The backbone of the town that's paid its dues, paid its taxes,

[Speaker 1] (11:42 - 11:46)
done its civic duty responsibilities and met countless times.

[Speaker 1] (11:46 - 11:49)
And we're not scorned, but we're ignored.

[Speaker 1] (11:50 - 11:54)
Why I say that is because the Clark School,

[Speaker 1] (11:54 - 11:55)
what we had asked for for consideration.

[Speaker 1] (11:57 - 12:10)
And I say that humbly, with consideration, has in my opinion been ignored, because the only the only concerns you had were to take money from the recreation to run at school that I believe

[Speaker 1] (12:11 - 12:13)
does need help and there's

[Speaker 2] (12:13 - 12:14)
Well, you

[Speaker 1] (12:14 - 12:14)
ways

[Speaker 2] (12:14 - 12:14)
have

[Speaker 1] (12:14 - 12:14)
to

[Speaker 2] (12:14 - 12:15)
reached your three minutes, so if you could

[Speaker 1] (12:18 - 12:22)
Well, then is there anybody else that'd like to speak and give me an additional three minutes?

[Speaker 3] (12:22 - 12:25)
That's not an option. That's not an option.

[Speaker 1] (12:25 - 12:30)
Well, I thank you and I hope to see everybody at the next meeting. I'll be back.

[Speaker 2] (12:31 - 12:31)
Thank you, Charlie.

[Speaker 2] (12:38 - 12:40)
Anybody else? Ms.

[Speaker 2] (12:40 - 12:40)
Lyle.

[Speaker 2] (13:12 - 13:14)
The contest is turned out very robust tomorrow.

[Speaker 4] (13:14 - 13:16)
Oh, one second.

[Speaker 2] (13:39 - 13:48)
Okay, great, thank you. Uh Mar a Lago, 15 Outlook Road. Um I was here a couple of weeks ago and spoke about master plan. It went very well.

[Speaker 2] (13:48 - 13:51)
We had a very robust turnout.

[Speaker 2] (13:51 - 13:59)
I think that putting both meetings together in the same building for Glover as well as Master Plan,

[Speaker 2] (14:00 - 14:10)
you know, were great in bringing it to the new school was wonderful because I think it did bring a lot of people wanted to see the new building and I think it checked a lot of boxes.

[Speaker 2] (14:11 - 14:14)
So I am rising to speak about Hadley.

[Speaker 2] (14:15 - 14:23)
And the importance of the community space that was voted on at town meeting.

[Speaker 2] (14:24 - 14:36)
And I would like some assurance that that's actually going to happen outside of being told by Dixon Mallory that it would be, you know, there'll be community space like the pub,

[Speaker 2] (14:37 - 14:38)
the bathroom.

[Speaker 2] (14:39 - 14:52)
Um that's not the spirit or the intention of uh of what it was. So let's hope that that will be fixed and that the conversations about,

[Speaker 2] (14:52 - 15:01)
you know, a marriage and a partnership actually um it's it's really very different than that.

[Speaker 2] (15:01 - 15:11)
They are a developer. They're looking to make money. We have a certainly a role in it. It is adjacent to our forever land in the town.

[Speaker 2] (15:11 - 15:18)
The only thing that will always stay available for car shows and other important things.

[Speaker 2] (15:21 - 15:33)
There was a planning board meeting the other night that, you know, the idea was that the planning board supposed to be giving people the slug board information that wasn't publicized to people.

[Speaker 2] (15:33 - 15:41)
It should have been an opportunity for people to see the plans again that didn't happen at the master plan committee.

[Speaker 2] (15:41 - 15:42)
It was

[Speaker 2] (15:44 - 15:48)
Unbelievable how many people said poor communication in this town is the thing we need to work on.

[Speaker 2] (15:48 - 15:49)
The beaches,

[Speaker 2] (15:49 - 15:50)
the rail trail,

[Speaker 2] (15:50 - 15:52)
those were really high, high things too.

[Speaker 2] (15:52 - 15:54)
But unbelievable about communication.

[Speaker 2] (15:55 - 15:57)
So things need to improve.

[Speaker 2] (15:58 - 16:03)
People need to get along better in the world and certainly in town.

[Speaker 2] (16:03 - 16:10)
So I think the spirit of a community space in a building that had been a school for 113 years.

[Speaker 2] (16:10 - 16:14)
This is about a drop in the bucket of an expectation.

[Speaker 2] (16:15 - 16:18)
There's stop and shops that have community spaces.

[Speaker 2] (16:20 - 16:23)
Let's do the right thing here, please.

[Speaker 2] (16:28 - 16:28)
Thank you.

[Speaker 2] (16:29 - 16:31)
Any other commenters?

[Speaker 2] (16:33 - 16:34)
Okay, seeing none.

[Speaker 2] (16:35 - 16:37)
We will move on to old and new business.

[Speaker 2] (16:38 - 16:46)
First item on the agenda is discussion and possible vote on the appointment of interim town clerk Michael Bryson who's joined us this evening.

[Speaker 2] (16:47 - 16:48)
How are you?

[Speaker 4] (16:48 - 16:48)
Good.

[Speaker 2] (16:48 - 16:49)
Good.

[Speaker 4] (16:49 - 16:56)
So can I just speak briefly? Yep. So Mike has been fantastic as the Assistant Clerk with Jared, and has assuming approval tonight,

[Speaker 4] (16:56 - 17:07)
uh indicated interest in serving as the interim as we figure out next steps and get through the process of town meeting um and the actual search and and onboarding of a of a new clerk.

[Speaker 4] (17:07 - 17:19)
If there's any specific questions you have I'd be happy to try to answer them or we can ask Mike as well, but I I think it would be a real benefit to the community um based on his work starting as a senior work off and then

[Speaker 4] (17:19 - 17:27)
transitioning into a a a role that is more permanent and and playing a really important role in Town Hall helping to keep things running smoothly.

[Speaker 5] (17:28 - 17:44)
I I just have one question. I do you feel like you have the knowledge support whatever to do all the different functions of the clerk or are there ways in which we need to support you and being able to uh fulfil this interim role?

[Speaker 4] (17:45 - 17:46)
Uh I

[Speaker 3] (17:48 - 17:53)
I I don't think I could say that I know everything that a clerk would do.

[Speaker 5] (17:53 - 17:53)
Mm-hmm.

[Speaker 3] (17:53 - 17:55)
But I have support around me

[Speaker 5] (17:55 - 17:55)
Okay.

[Speaker 3] (17:55 - 18:05)
to help me with it. I'm a member of the Clerks Association for the entire state. If there's something comes up that I'm not aware of, I can send one email.

[Speaker 3] (18:05 - 18:07)
It goes to everybody.

[Speaker 3] (18:07 - 18:09)
Ask a question and they'll respond.

[Speaker 5] (18:09 - 18:10)
Okay.

[Speaker 3] (18:12 - 18:15)
Jared did a good job of training me.

[Speaker 6] (18:16 - 18:25)
Um, you know, there's a couple of things that he did normally where I did the bulk of what was left. Um

[Speaker 6] (18:28 - 18:34)
But I know where those documents are on the system. I know how to find them, how to research them.

[Speaker 2] (18:39 - 18:40)
Great.

[Speaker 5] (18:40 - 18:45)
I'll move it. I'll I'll move to uh appoint Michael Bryson as interim town clerk.

[Speaker 3] (18:45 - 18:46)
Second.

[Speaker 2] (18:46 - 18:47)
All of those in favor?

[Speaker 5] (18:48 - 18:48)
Aye.

[Speaker 2] (18:48 - 18:48)
Aye.

[Speaker 2] (18:48 - 18:50)
Thank you very much

[Speaker 3] (18:50 - 18:50)
Thank

[Speaker 2] (18:50 - 18:50)
for volunteering

[Speaker 3] (18:50 - 18:50)
you.

[Speaker 4] (18:50 - 18:50)
Congratulations.

[Speaker 2] (18:50 - 18:52)
to help us.

[Speaker 3] (18:52 - 18:53)
Appreciate you. Thank you.

[Speaker 2] (18:53 - 18:53)
Appreciate it.

[Speaker 3] (18:53 - 18:54)
Thank you very much.

[Speaker 2] (18:57 - 19:01)
All right, moving on to item number two, the financial update.

[Speaker 4] (19:02 - 19:04)
So could I just start with a little

[Speaker 2] (19:04 - 19:04)
You may.

[Speaker 4] (19:04 - 19:28)
introduction there as well? So the agenda item obviously has sub-topics. Um there are a number of things that came up between the discussion here about staffing in the last meeting uh and the need for Patrick to come in and give an update. So, you know, just tried to gather them all up together. Um, Patrick's here to join us to work watch through the the first couple of items and then I will jump in uh where necessary, but also to give the updates on um

[Speaker 4] (19:28 - 19:34)
Staffing, uh the the potential for the financial management review and uh the transition allowed an update as well.

[Speaker 7] (19:38 - 19:42)
Um before we move on, Diane, could I just see who the individuals are

[Speaker 7] (19:43 - 19:49)
on the call? Because if Mary Ellen does join, we will need to do role call voting. I just wanna

[Speaker 3] (19:49 - 19:49)
Yep.

[Speaker 7] (19:49 - 19:51)
be able to see if she's on.

[Speaker 3] (19:51 - 19:52)
She's not on yet.

[Speaker 7] (19:52 - 19:52)
Okay, thank you.

[Speaker 3] (19:54 - 19:54)
Do you want me to leave?

[Speaker 2] (19:54 - 19:55)
You want me to leave that off like that?

[Speaker 1] (19:55 - 19:56)
If you wouldn't mind.

[Speaker 2] (19:56 - 19:56)
Okay. Yep.

[Speaker 1] (19:56 - 19:57)
Thanks.

[Speaker 3] (20:00 - 20:04)
So with that, if we we can turn it over to Patrick for the beginning of the presentation.

[Speaker 4] (20:05 - 20:13)
Okay. Diane's gonna queue up the slides. Um I've provided the board with revenue and expenditure reports for the record.

[Speaker 4] (20:14 - 20:19)
And I'll go through the highlights of the operating results for fiscal twenty five uh to start.

[Speaker 2] (20:20 - 20:21)
Is it in there like one minute to one thirty?

[Speaker 4] (20:21 - 20:24)
Yes, it is, that's why. Thank you.

[Speaker 2] (20:43 - 20:44)
Cancel.

[Speaker 4] (20:49 - 20:58)
So to start I'll just summarise the overall results top level for fiscal twenty five and the general fund I would describe as balanced,

[Speaker 4] (20:58 - 21:10)
meaning that the um revenues are modestly in excess of estimates and the expenditures and encumbrances are modestly within budget.

[Speaker 4] (21:14 - 21:14)
That's good.

[Speaker 4] (21:17 - 21:35)
Okay, perfect. Local receipts, I'll call out that local receipts exceeded estimates by two hundred and fifty thousand dollars, which is great. That means we have uh reasonable not too aggressive estimates for local receipts. We like to see that. Budget press uh pressures for FY twenty five.

[Speaker 4] (21:36 - 21:51)
On the expenditure side, not wholly unfamiliar to us, uh legal counsel costs, healthcare costs, property liability insurance premiums and public safety personnel were among some of the items that ran over our estimates.

[Speaker 4] (21:52 - 22:04)
Budget savings observed in the budget were primarily attributable to vacant positions in various departments. So I categorized those as non-recurring savings, those positions have or will be filled in F_ I_ twenty six.

[Speaker 4] (22:05 - 22:25)
Uh free cash has been certified as of October fourteenth and we were certified within range for our financial policies, however lower than our last certification and I'll go into that later in the presentation. Suburban retained earnings certified substantially higher than last year and signalling meaningful progress towards compliance with our policies.

[Speaker 4] (22:25 - 22:30)
And solid waste retained earnings were certified in a modest deficit due to

[Speaker 4] (22:30 - 22:37)
an actual revenue shortage compared to estimates, which I will talk about more later.

[Speaker 3] (22:41 - 22:50)
Patrick, can I ask one question there? I Will you get to any detail um sorry, don't remember about the vacancy savings?

[Speaker 4] (22:51 - 22:52)
Yeah, I'll talk about it a little more in

[Speaker 3] (22:52 - 22:52)
detail Okay.

[Speaker 4] (22:52 - 22:54)
in another slide. Thanks Doug.

[Speaker 4] (22:55 - 23:00)
General fund revenues specifically exceeded estimates by $81,000 at the top line,

[Speaker 4] (23:01 - 23:14)
and some of the call-outs would be property tax revenue negative 2% variance to initial estimates largely attributable to use of one-time funds to reduce the actual tax levy compared to our estimates,

[Speaker 4] (23:15 - 23:23)
state aid modest reduction compared to estimates due to charter school reimbursement that's adjusted based on enrollment and tuition rate data.

[Speaker 4] (23:24 - 23:26)
after the budget is set.

[Speaker 4] (23:27 - 23:32)
Local receipts exceeded estimates by 21%. A caveat,

[Speaker 4] (23:32 - 23:41)
there is non-recurring revenue in there, but our recurring revenues for motor vehicle excise tax and local option excise taxes saw real growth, which was good to see.

[Speaker 4] (23:42 - 23:43)
And I'll go into that more.

[Speaker 4] (23:44 - 24:07)
Um this is the highlight of our logo receipts with a little bit of history for you. I'll call out a few items on the slide. Uh motor vehicle local option excise tax was up fifteen percent versus estimate. And fifteen percent, almost sixteen, compared to the three year average. Penalties and interest on overdue taxes up a hundred and three, up eighty two percent versus the three year average.

[Speaker 4] (24:08 - 24:16)
Fee revenue was down 27% versus estimates, ninety five thousand dollars, and down fourteen percent compared to three year average.

[Speaker 4] (24:17 - 24:21)
Building permits down forty percent to estimate,

[Speaker 4] (24:21 - 24:32)
down twenty eight percent to the three year average. And miscellaneous one time revenues I will call out. We received a one million dollar energy incentive related to the new school which we were expecting.

[Speaker 4] (24:32 - 24:34)
So that's included in the bottom line total.

[Speaker 5] (24:40 - 24:41)
Can I ask a question?

[Speaker 4] (24:41 - 24:44)
You can. Sorry.

[Speaker 5] (24:47 - 24:48)
So the one million,

[Speaker 4] (24:48 - 24:49)
Yep.

[Speaker 5] (24:51 - 24:57)
so that's, when we talk about like we came in modestly uh balanced,

[Speaker 4] (24:57 - 24:58)
Mm-hmm.

[Speaker 5] (24:58 - 25:00)
if it weren't for this one million,

[Speaker 5] (25:00 - 25:00)
we

[Speaker 4] (25:04 - 25:04)
Yes.

[Speaker 5] (25:04 - 25:05)
would have been well

[Speaker 4] (25:05 - 25:05)
I agree

[Speaker 5] (25:05 - 25:05)
out of

[Speaker 4] (25:05 - 25:07)
with balance. that. So at the top line,

[Speaker 4] (25:08 - 25:11)
We were modestly imbalanced. We did receive a million dollar one-time receipt.

[Speaker 4] (25:12 - 25:25)
So there's always some unanticipated revenues and you're right that if that had not come in then we would have a revenue shortfall. I'm just reporting the actuals but that is that is a good point to make.

[Speaker 4] (25:28 - 25:29)
On the expenditure side

[Speaker 4] (25:31 - 25:42)
The actual expenditures and encumbrances came in $176,000 under budget, and I'll call out a few items. Next slide.

[Speaker 4] (25:43 - 25:56)
Um so I've summarised the main functions of the governmental budget here for you. Let's uh variances for personnel expenses, human resources, there was a sixty thousand dollar um

[Speaker 4] (25:58 - 26:23)
savings, and that was related to the D_E_I_ coordinator that was not filled and is not funded in F_ Y_ twenty six. Community development, there was a full year vacancy for an uh new position and a partial year vacancy, those have both been filled. Building department, there was a partial year vacancy for the inspector that's been filled. And I'll call out uh public safety salaries ran over on overtime expense.

[Speaker 4] (26:23 - 26:29)
And there were some offsets from salaries and other savings in that appropriation,

[Speaker 4] (26:29 - 26:36)
but not sufficient to cover it. So those ran over the original estimates by the amount shown.

[Speaker 4] (26:36 - 26:41)
Snow and ice, that's a wild card. We can't control weather or predict it too well.

[Speaker 4] (26:41 - 26:46)
That came in $35,000 under appropriation, so we'll take that in any year we can get it.

[Speaker 4] (26:48 - 26:58)
Property and casualty insurance premiums were up nineteen percent compared to the budget the final uh figures for the policies came in after town meeting last year.

[Speaker 4] (26:58 - 27:04)
And we marketed our entire insurance portfolio and switched carriers,

[Speaker 4] (27:04 - 27:04)
agents,

[Speaker 4] (27:04 - 27:19)
to everything. So although it's it's a it's a big jump compared to our estimates, I think it's competitive. I think it's fair to say that. And we added a significant property value with the opening of the new school and we're holding other properties. So that's a factor.

[Speaker 4] (27:20 - 27:29)
um town council expense uh nearly ninety thousand dollars over um that's I shouldn't say town council that's legal counsel in general

[Speaker 4] (27:30 - 27:40)
over appropriation and employee benefits ran over um significantly and payroll tax uh I'll talk about that more.

[Speaker 6] (27:41 - 27:41)
Patrick.

[Speaker 4] (27:42 - 27:43)
Yes.

[Speaker 6] (27:43 - 27:47)
Just a quick question about the property insurance. So we're up 153 over.

[Speaker 6] (27:49 - 27:56)
over the over the prior year how much of that is allocated towards the new school and how much is allocated towards the Hawthorne

[Speaker 4] (27:56 - 27:56)
So the

[Speaker 6] (27:56 - 27:57)
structure?

[Speaker 4] (27:57 - 27:59)
property policy as a whole

[Speaker 4] (28:01 - 28:08)
It was up ninety nine thousand dollars that's inclusive of new school and Hawthorne because we got the Hawthorne on the blanket policy for

[Speaker 3] (28:08 - 28:08)
Yep.

[Speaker 4] (28:08 - 28:10)
FY twenty five, and it's still there for now.

[Speaker 4] (28:10 - 28:12)
So, um does that answer your question?

[Speaker 6] (28:13 - 28:19)
At at what point does that does that change? Does the Hawth does the Hawthorne come off of the umbrella policy at some point?

[Speaker 4] (28:19 - 28:23)
Yes. So the carrier has agreed to include it in the blanket policy for now.

[Speaker 4] (28:23 - 28:28)
Obviously um they it's not a typical risk that

[Speaker 4] (28:28 - 28:32)
that a carrier for a municipality incurs. So they don't want to hang on to that.

[Speaker 4] (28:32 - 28:50)
Um so we've been put on notice that, you know, if we're changing the terms of any anything to do with that building, we would want probably to we're either gonna have to put it on a separate policy mid-year or we would want to look to do that separate, have it someone else carry it. You does that answer your

[Speaker 6] (28:50 - 28:53)
So when you say mid-year, excuse me, is that mid is mid-year

[Speaker 6] (28:54 - 28:56)
July one or is mid-year our fiscal Fiscal year?

[Speaker 4] (28:56 - 28:57)
twenty six.

[Speaker 2] (28:57 - 28:57)
So

[Speaker 6] (28:57 - 28:57)
So

[Speaker 2] (28:57 - 28:58)
January, right.

[Speaker 6] (28:58 - 28:59)
got it. So January

[Speaker 3] (28:59 - 28:59)
Will need

[Speaker 6] (28:59 - 28:59)
one

[Speaker 3] (28:59 - 28:59)
to be addressed.

[Speaker 6] (28:59 - 29:00)
of twenty

[Speaker 4] (29:00 - 29:00)
Yes.

[Speaker 6] (29:00 - 29:00)
six, got it.

[Speaker 6] (29:01 - 29:01)
Okay.

[Speaker 6] (29:02 - 29:07)
And do we have do we have any understanding of what that cost increase will be effective one one?

[Speaker 4] (29:09 - 29:15)
Um I don't off the top of my head it'll when we had the policy written separately it was sixty thousand dollars.

[Speaker 4] (29:15 - 29:20)
I don't know if that's what it would be now, probably more. I would think not less.

[Speaker 2] (29:20 - 29:21)
or what we do with it?

[Speaker 4] (29:21 - 29:21)
Yeah.

[Speaker 2] (29:21 - 29:21)
Mm-hmm.

[Speaker 4] (29:21 - 29:22)
So it's it's a little

[Speaker 2] (29:23 - 29:23)
Mm-hmm.

[Speaker 4] (29:23 - 29:24)
Chunk of change for

[Speaker 3] (29:24 - 29:24)
Got it.

[Speaker 4] (29:24 - 29:24)
sure.

[Speaker 4] (29:27 - 29:27)
Okay.

[Speaker 5] (29:27 - 29:28)
Before you go to schools,

[Speaker 4] (29:28 - 29:29)
Yep.

[Speaker 5] (29:29 - 29:32)
I want to hone in on this million dollars a little bit more.

[Speaker 4] (29:32 - 29:33)
Yep.

[Speaker 5] (29:34 - 29:42)
Did we not say that we were going to have a kind of dedicated use for those funds when they came in?

[Speaker 4] (29:44 - 29:46)
Yeah, so that it's unbudgeted revenue.

[Speaker 4] (29:46 - 29:49)
The thought was that would fall to free cash.

[Speaker 2] (29:58 - 29:59)
UX settlement.

[Speaker 1] (29:59 - 30:04)
Yes, and that was an order of magnitude I wanna say six hundred thousand dollars range.

[Speaker 2] (30:04 - 30:05)
Oh.

[Speaker 3] (30:05 - 30:05)
Right.

[Speaker 2] (30:05 - 30:05)
Mm-hmm.

[Speaker 1] (30:05 - 30:06)
Yes.

[Speaker 3] (30:06 - 30:06)
So

[Speaker 2] (30:08 - 30:08)
And that wasn't the

[Speaker 3] (30:09 - 30:11)
did we is

[Speaker 3] (30:11 - 30:14)
Is that settlement payment? Uh so that's

[Speaker 1] (30:15 - 30:16)
So that was paid.

[Speaker 4] (30:16 - 30:17)
We paid it last

[Speaker 5] (30:17 - 30:17)
Mm-hmm.

[Speaker 4] (30:17 - 30:17)
year. Yeah.

[Speaker 1] (30:17 - 30:20)
That came out of free cash via town meeting.

[Speaker 3] (30:20 - 30:21)
Okay, so And it

[Speaker 1] (30:21 - 30:21)
I'll

[Speaker 3] (30:21 - 30:21)
went

[Speaker 1] (30:21 - 30:21)
get

[Speaker 3] (30:21 - 30:21)
right

[Speaker 1] (30:21 - 30:21)
to the

[Speaker 3] (30:21 - 30:21)
out new out

[Speaker 1] (30:21 - 30:22)
free cash

[Speaker 3] (30:22 - 30:22)
of

[Speaker 1] (30:22 - 30:22)
figures

[Speaker 3] (30:22 - 30:22)
free cash.

[Speaker 1] (30:22 - 30:33)
later so you can get a sense of where we are because as I mentioned earlier where our free cash position is in policy but less than last year. So if I'm closing the loop we did not add to free cash.

[Speaker 3] (30:37 - 30:38)
So there was no kind of

[Speaker 3] (30:40 - 30:53)
kind of direct tie that we were talking about besides the U_U_ in terms of this funnelling back uh I don't know if Max you remember uh like in terms of like solar or anything else that we were planning on doing since that

[Speaker 6] (30:53 - 30:53)
Oh yeah.

[Speaker 3] (30:53 - 30:54)
money

[Speaker 6] (30:54 - 30:55)
I said

[Speaker 3] (30:55 - 30:55)
was

[Speaker 6] (30:55 - 30:55)
I think

[Speaker 3] (30:55 - 30:55)
gen

[Speaker 6] (30:55 - 30:57)
today's a fine bottom line.

[Speaker 7] (30:57 - 30:58)
Okay.

[Speaker 7] (30:59 - 31:02)
I kind of forgot about it. He can't believe he missed it.

[Speaker 6] (31:03 - 31:03)
It's too mute.

[Speaker 6] (31:04 - 31:05)
I don't know what that is.

[Speaker 3] (31:06 - 31:09)
Um you might just totally misremembering this.

[Speaker 3] (31:09 - 31:10)
I may be.

[Speaker 8] (31:10 - 31:30)
I the way I recall it is there were going to be some fund there was going to be some late funding coming in through grants and that we would basically pre-fund the settlement to pay to the UU so that we would not incur additional interest from the UU and that the town would front that.

[Speaker 8] (31:30 - 31:32)
Knowing that instead of because I

[Speaker 3] (31:32 - 31:32)
Mm

[Speaker 8] (31:32 - 31:57)
think-hmm. at the time the conversation was well why didn't the school budget for this and the school did budget a portion of funds for that I believe but the settlement was greater than the budgeted portion so we agreed well the money would be returned to free cash once the national grid money came in so in order to you know it have it not be as great of a dollar amount we we paid it outright from free cash yeah

[Speaker 9] (31:57 - 31:58)
It was just a timing issue.

[Speaker 3] (32:00 - 32:00)
Yep.

[Speaker 3] (32:01 - 32:11)
I remember that part, yeah, and it you've helped me remember it better. But I just didn't know if there were other kind of dedicated uses for this, but I maybe I'm just not.

[Speaker 9] (32:11 - 32:22)
There w there were restricted there were restricted there was a restricted pool of funds and then there was an unrestricted pool of funds. I believe this was the unrestricted pool of funds, hence it can fall down uh into

[Speaker 10] (32:22 - 32:22)
Into territory.

[Speaker 3] (32:22 - 32:22)
Okay.

[Speaker 9] (32:22 - 32:28)
from free cash, the restricted would have to be used for the solar for for instance, as as my memory serves.

[Speaker 10] (32:29 - 32:29)
I think you're right.

[Speaker 3] (32:32 - 32:33)
If you recall that at all?

[Speaker 3] (32:35 - 32:35)
I just

[Speaker 8] (32:35 - 32:35)
I'm going putting

[Speaker 3] (32:35 - 32:36)
calling you.

[Speaker 8] (32:36 - 32:36)
you on the spot, Max.

[Speaker 3] (32:36 - 32:38)
Yeah, yeah. If you don't that's or you you

[Speaker 1] (32:38 - 32:39)
I can chime in.

[Speaker 3] (32:39 - 32:39)
Yeah, please.

[Speaker 1] (32:39 - 32:47)
So there's two sets of funding related to the new school that were talked about. There were inflation reduction act tax credits which directly offset project cost.

[Speaker 1] (32:47 - 32:49)
Those are not included in these results.

[Speaker 1] (32:49 - 32:50)
They don't go into free cash.

[Speaker 3] (32:51 - 32:51)
Right.

[Speaker 1] (32:51 - 33:00)
This is an energy credit that was received for the school that is a general fund receipt so it does flow through our operating results.

[Speaker 1] (33:01 - 33:04)
and ends up in our operating result, which is free cash

[Speaker 3] (33:05 - 33:05)
Yeah.

[Speaker 1] (33:05 - 33:07)
um revenue and expense. So

[Speaker 1] (33:08 - 33:16)
I think the six hundred thousand dollars was earmarked to the U_U_ and we knew that we had this money coming in, so we said in theory this will replenish.

[Speaker 1] (33:16 - 33:22)
And the difference, there were probably ideas on how to use it, but we didn't commit to anything.

[Speaker 8] (33:22 - 33:23)
Yeah, I think I recall

[Speaker 3] (33:23 - 33:23)
Okay.

[Speaker 8] (33:23 - 33:25)
folks

[Speaker 8] (33:25 - 33:29)
On the school side saying, well, w from the surplus, where can we sort of get that advantage?

[Speaker 3] (33:30 - 33:30)
Yeah.

[Speaker 8] (33:30 - 33:32)
And we sort of said we'll cross that bridge when we get there.

[Speaker 3] (33:32 - 33:33)
Yeah.

[Speaker 3] (33:34 - 33:48)
Okay, so then I guess the larger point here is are these variances, and you don't have to answer this necessarily right now, uh I'm just like looking forward now, both to F.Y. twenty six, what do we learn from this for F.Y. twenty six,

[Speaker 9] (33:48 - 33:48)
Mm-hmm.

[Speaker 3] (33:48 - 34:00)
our budgeting where we stand right now, and even more like for the financial mini-summits or whatever, you know, what does this d uh tell us? Like we would have been significantly off.

[Speaker 3] (34:00 - 34:22)
um without that. Um and I don't know, personnel-wise it all kind of kind of comes out in the wash in a way. Frozen, you know, puts calls. Um but just the the various pieces here, what what does that leave you feeling about our current year and you know lessons for going forward? If you have any thoughts now, but

[Speaker 9] (34:22 - 34:22)
Mmm.

[Speaker 3] (34:22 - 34:26)
that would be great. But otherwise it's more just in preparation for our

[Speaker 3] (34:27 - 34:28)
coming discussions.

[Speaker 1] (34:28 - 34:48)
I'll take it as a mindset, but absolutely this year active monitoring, revenue and expense and keeping in mind the long term goals and commitments we're making with things like free cash, forecasting that and comparing actual to our expectations and and communicating that uh thoroughly and frequently. So I will take that

[Speaker 3] (34:48 - 34:49)
Okay.

[Speaker 1] (34:49 - 34:49)
comment.

[Speaker 11] (34:49 - 34:56)
And there's some significant variables that Patrick and we have no control over that could seriously impact the

[Speaker 11] (34:56 - 35:00)
back to the free cash position this time next year, particularly healthcare and special

[Speaker 8] (35:00 - 35:01)
Mm-hmm.

[Speaker 11] (35:01 - 35:10)
ed, special ed out-of-district costs. So it's just there's things that are well beyond what we think is best when we get to that discussion at the summit that I just wanted to highlight as well.

[Speaker 3] (35:11 - 35:11)
Yep.

[Speaker 12] (35:11 - 35:26)
To that point though there are certainly things that we could play pay closer attention to in terms of personnel right, because that seems to be a glaring area that doesn't quite wash out right. So that's something we we can control a little bit

[Speaker 9] (35:26 - 35:26)
Right.

[Speaker 12] (35:26 - 35:27)
and should focus on.

[Speaker 12] (35:29 - 35:29)
Great.

[Speaker 1] (35:29 - 35:31)
Okay. Great.

[Speaker 1] (35:31 - 35:45)
Um I did take some excerpts from the school's end of year budget uh update just to share context, 'cause it's such a big proportion of the budget. Um they're a general fund appropriation. They spent

[Speaker 12] (35:45 - 35:45)
Okay.

[Speaker 1] (35:45 - 35:54)
ninety nine point seven percent of that. There was approximately ninety nine thousand dollars that was closed out as unspented appropriation. That's what they reported out.

[Speaker 1] (35:54 - 35:57)
There's a two hundred thousand dollar free cash um

[Speaker 1] (35:59 - 36:12)
Allocation last budget year for utilities at the elementary school was reported out that all of that was expended except for about four thousand dollars and that's that four thousand is included in the ninety nine thousand that they're closing out total last night.

[Speaker 3] (36:13 - 36:13)
Bless you.

[Speaker 1] (36:13 - 36:14)
Bless you.

[Speaker 1] (36:15 - 36:24)
And I put a snippet of their cost centers and how they track their budget just for context because we don't always have that front and center when we're looking at you know the high level general fund budget and

[Speaker 1] (36:25 - 36:36)
They included information on their non-tuition revolving fund for revenue and expense that's a large receipt that's kept separate from general fund and they use that to offset uh the costs of those

[Speaker 1] (36:36 - 36:38)
uh students attending the district. So I thought

[Speaker 9] (36:38 - 36:38)
Hmm.

[Speaker 1] (36:38 - 36:45)
that would be prudent to put there. Um so just just contextualizing the big number a little bit for everybody.

[Speaker 1] (36:45 - 36:48)
Um and they do great reporting, so I just wanted to make sure it was shared.

[Speaker 1] (36:50 - 36:50)
Okay.

[Speaker 3] (36:51 - 36:54)
So it's the ninety nine kind of plus

[Speaker 3] (36:56 - 36:57)
The 574?

[Speaker 1] (36:58 - 37:04)
So $99,000 was unexpended from the general fund. The $574 is its own creature,

[Speaker 8] (37:04 - 37:04)
That

[Speaker 1] (37:04 - 37:04)
separate

[Speaker 8] (37:04 - 37:04)
it's it's

[Speaker 3] (37:04 - 37:04)
Sure.

[Speaker 1] (37:04 - 37:05)
funding.

[Speaker 3] (37:05 - 37:05)
earlier.

[Speaker 8] (37:05 - 37:05)
separate.

[Speaker 1] (37:05 - 37:05)
But

[Speaker 12] (37:05 - 37:06)
To revenge.

[Speaker 1] (37:06 - 37:07)
that's that's an accumulation, yes.

[Speaker 3] (37:09 - 37:14)
So that gener that wasn't generated just from one year, that's an accumulation over multiple years or that's just the one year total?

[Speaker 1] (37:14 - 37:16)
Well you can see the revenue and expense.

[Speaker 3] (37:16 - 37:16)
Yeah.

[Speaker 1] (37:16 - 37:21)
There was a $400,000 or so delta. So that plus what was in there to start.

[Speaker 3] (37:22 - 37:23)
Mm-hmm.

[Speaker 1] (37:25 - 37:25)
Okay.

[Speaker 1] (37:25 - 37:26)
Yeah.

[Speaker 8] (37:26 - 37:30)
But to clear to just to put a point on that that doesn't follow through cash it stays in the revolving fund

[Speaker 1] (37:31 - 37:32)
Yes.

[Speaker 1] (37:34 - 37:50)
This slide here compares the free cash balance as certified by the DOR and our stabilization and capital stabilization fund balances with our financial policies as they're currently written. We have ranges based on percentage of budget that we target and want to stay in or exceed.

[Speaker 1] (37:50 - 37:54)
And I've noted the position for each in yellow for you.

[Speaker 1] (37:55 - 38:00)
So all in all between these resources under current policy, there's about $1.25 million that.

[Speaker 1] (38:01 - 38:14)
um is available above the bottom line of the policy should a need or a an opportunity for an investment come up, we could look at these funds as a funding source for something. So just a see what we're working with.

[Speaker 8] (38:17 - 38:17)
Okay.

[Speaker 1] (38:19 - 38:26)
Okay. I'm gonna transition over to enterprise funds and I'll try to go through these fairly quickly uh first up sewer fund.

[Speaker 1] (38:28 - 38:54)
really positive results in sewer fund. The revenues exceeded the estimates by a good amount, which was by design, we wanted to see that given the fund balance where it was, we've talked about that before. Um so that's that's a good result and on the expenditure side we had a significant windfall as well. With the Linwater sewer assessment we got the final reconciliation bill and it came in uh very low, which you know it's based on on usage and we were happy with that, and I

[Speaker 1] (38:55 - 38:58)
Confirmed that with DPW. So that result overall is positive.

[Speaker 1] (39:01 - 39:02)
Water fund,

[Speaker 1] (39:02 - 39:04)
more modest results.

[Speaker 1] (39:04 - 39:06)
Revenue we fell short 1% on our estimate,

[Speaker 1] (39:07 - 39:08)
$42,000.

[Speaker 1] (39:09 - 39:10)
And on the expenditure side,

[Speaker 1] (39:10 - 39:18)
we had a big savings as well with the MWRA assessment and some of the other costs in there.

[Speaker 1] (39:18 - 39:22)
So expenditures we were budgeting conservatively and we came in under,

[Speaker 1] (39:22 - 39:23)
which is good to see.

[Speaker 1] (39:25 - 39:29)
and revenues, well we're not exactly where we're wanna be, but we're

[Speaker 1] (39:29 - 39:31)
close, very close.

[Speaker 8] (39:33 - 39:34)
David.

[Speaker 9] (39:34 - 39:34)
Patrick.

[Speaker 1] (39:34 - 39:34)
Yep.

[Speaker 9] (39:35 - 39:41)
Do we have any we have any large outstanding water and sewer uh bills currently in the town

[Speaker 1] (39:41 - 39:41)
Unpaid

[Speaker 9] (39:41 - 39:41)
that

[Speaker 1] (39:41 - 39:42)
bills.

[Speaker 9] (39:42 - 39:43)
are that have not been paid?

[Speaker 1] (39:43 - 39:43)
No.

[Speaker 9] (39:43 - 39:44)
No, nothing?

[Speaker 1] (39:44 - 39:44)
And you?

[Speaker 1] (39:44 - 39:44)
Oh, nothing?

[Speaker 2] (39:44 - 39:49)
And you'll see in the warrant what we have right now for unpaid bills, and we do not have

[Speaker 1] (39:49 - 39:49)
Okay.

[Speaker 2] (39:49 - 39:50)
for the funds.

[Speaker 3] (39:50 - 39:53)
Is that just a reflection of this year or prior years also?

[Speaker 2] (39:56 - 40:00)
That so I assume your question was about prior year bills

[Speaker 1] (40:00 - 40:00)
Mm-hmm.

[Speaker 2] (40:00 - 40:03)
specifically. So any prior year bills

[Speaker 2] (40:04 - 40:07)
We do not have anything outstanding for the Enterprise Funds

[Speaker 3] (40:07 - 40:07)
Okay.

[Speaker 2] (40:07 - 40:09)
that has come to me, and I do not expect anything.

[Speaker 3] (40:10 - 40:10)
Okay.

[Speaker 2] (40:10 - 40:10)
Okay.

[Speaker 2] (40:13 - 40:27)
The uh cable access T_V_ fund uh came in slightly under budget for revenues and uh under budget for expenses. Overall that result is fine. They used some small amount of retained earnings last year to fund their budget.

[Speaker 2] (40:29 - 40:38)
Solid Waste Fund. Uh this fund is subsidized by the general fund, so you'll see here uh general fund subsidy one point three nine million.

[Speaker 2] (40:38 - 40:58)
That's raised in the tax levy and funds the trash contract primarily. Uh the costs of the contract are augmented by user charges. The user charges came in under um expectation. When I say user charges I would call it specifically the sale of overflow bags came in really under and more specifically retail sales. So we have um retailer

[Speaker 2] (40:58 - 41:09)
each other's in town like Whole Foods, CVS, Richdale that purchase um in bulk these bags and we did not see um what we expected for that revenue. So that's primarily the variance you're seeing.

[Speaker 3] (41:12 - 41:16)
Does that have anything to do with the strike? Does

[Speaker 2] (41:16 - 41:17)
That's sort of M_ before.

[Speaker 1] (41:18 - 41:18)
That threw the

[Speaker 3] (41:18 - 41:18)
Oh, we're

[Speaker 1] (41:18 - 41:19)
numbers

[Speaker 3] (41:19 - 41:20)
talking about oh, were talking about the wrong year.

[Speaker 1] (41:20 - 41:20)
That's my bad first.

[Speaker 2] (41:20 - 41:21)
Yeah.

[Speaker 1] (41:21 - 41:21)
Yeah.

[Speaker 3] (41:21 - 41:24)
Okay, great. So then I think there's likely an expectation that we would see an

[Speaker 2] (41:24 - 41:25)
A

[Speaker 3] (41:25 - 41:25)
under,

[Speaker 2] (41:25 - 41:25)
resurgence.

[Speaker 4] (41:25 - 41:25)
of

[Speaker 3] (41:25 - 41:25)
well

[Speaker 4] (41:25 - 41:26)
savings, you say.

[Speaker 3] (41:26 - 41:26)
well

[Speaker 3] (41:27 - 41:31)
I guess maybe a dip and then a resurgence because we were bringing our trash

[Speaker 3] (41:32 - 41:36)
to the D_P_W_ yard and there were no overflow bags required for that. So

[Speaker 5] (41:36 - 41:37)
Right.

[Speaker 3] (41:37 - 41:38)
um we were s we sort of had a

[Speaker 5] (41:39 - 41:39)
False

[Speaker 3] (41:39 - 41:39)
reprieve

[Speaker 5] (41:39 - 41:39)
alarm.

[Speaker 3] (41:39 - 41:40)
from that,

[Speaker 1] (41:40 - 41:40)
Mm-hmm.

[Speaker 3] (41:40 - 41:47)
and now we're going back to that so it's gonna probably, I would assume, people would need are gonna take a a month or two to figure

[Speaker 1] (41:48 - 41:48)
Yeah.

[Speaker 3] (41:48 - 41:49)
back out how to get where they were.

[Speaker 2] (41:49 - 41:51)
So that would be another revenue source we'll watch this year.

[Speaker 3] (41:51 - 41:52)
Yeah.

[Speaker 2] (41:54 - 42:18)
Um similar to the operating the general fund excuse me I gathered the certified retained earnings for each of the four funds. These were certified by the DOR on the fourteenth and we have policies for each as well uh percentage of budget um sewer and water funds. So you'll see the sewer fund we're at seventeen percent of budget. Our p our policy is a minimum of twenty, so we're making great strides compared to last year where we were had no retained earnings.

[Speaker 2] (42:18 - 42:25)
and the uh water fund we essentially maintained our position and we would expect to see a um

[Speaker 2] (42:26 - 42:38)
full balancing of that fund shortly with the rate increase that was recently passed. The PEG fund used their some of their retained earnings to fund their FY25 operations. So their retained earnings is 10% of budget.

[Speaker 2] (42:38 - 42:42)
We don't necessarily always look at that through the 20% policy lens.

[Speaker 2] (42:42 - 42:46)
That fund was created after the policy and the revenues are much smaller.

[Speaker 2] (42:46 - 42:53)
And the solid waste fund I will call out was certified in a $23,000 deficit due to the revenue short.

[Speaker 2] (42:53 - 43:15)
new shortfall and that will require um raising revenue on the tax rate recap to rectify so I do want to spell that out explicitly um when we the solid waste fund is subsidized by taxes in the first place primarily um so not overly concerned about the use of that funding source for that purpose but I do just want to be clear about it.

[Speaker 2] (43:20 - 43:29)
My next slide, I did gather information on the revolving funds, we don't always go through these in detail, but I thought it would be useful. Um so we have several,

[Speaker 2] (43:29 - 43:42)
they have spending limits that are set um by town meeting, and we also have them in our by-laws, so those are listed for you and the utilisation of each for the fiscal year is down below. Um I'll note that each revolving fund,

[Speaker 2] (43:43 - 43:48)
with the exception of the library fund, spent more than they received, um by a modest amount.

[Speaker 2] (43:48 - 43:52)
And so I want to spell that out and we will watch that this year and

[Speaker 13] (43:52 - 43:53)
um

[Speaker 2] (43:53 - 44:11)
try and stay on top of that, make sure we're matching revenues and expenditures. And the rec revolving fund oops what uh came very close to its limit last year, within six thousand dollars. And that's our largest revolving fund. And the field maintenance account exceeded the limit.

[Speaker 2] (44:11 - 44:13)
So I do want to explicitly spell that out as well.

[Speaker 2] (44:13 - 44:15)
And I'm looking into that um

[Speaker 2] (44:16 - 44:24)
Should determine exactly why there were some expenditures in there that um were related to fields but were larger than usual. So I wanna understand that more and I'll report.

[Speaker 6] (44:24 - 44:24)
Hmm.

[Speaker 7] (44:26 - 44:30)
Maybe that was the Clark School ice skating rink water bill or something.

[Speaker 2] (44:30 - 44:32)
I don't know if it was that but maybe.

[Speaker 3] (44:32 - 44:33)
I don't think we've considered that a field yet, Dick.

[Speaker 2] (44:34 - 44:37)
I will I'll I'll report back to the board, I'll give you a note on that.

[Speaker 2] (44:38 - 44:54)
And finally I would just want to give you a status update of the reports that we file with the state each year when we conclude a fiscal year. The combined balance sheet was submitted by the interim town accountant on the 10th. We received a certified free cash and retained earnings on the 14th from DOR.

[Speaker 2] (44:54 - 44:57)
That was a pretty quick turnaround so we were happy with that.

[Speaker 2] (44:58 - 45:09)
You're receiving this update today, and then schedule A will be prepared by the interim town accountant. They know they need to do that, haven't started it yet, but it's due November 30th and we'll let you know when that's confirmed submitted.

[Speaker 2] (45:11 - 45:15)
And that's the extent of the operating budget update.

[Speaker 2] (45:15 - 45:19)
I do have a couple more slides on health insurance that I want to go through with you tonight,

[Speaker 2] (45:19 - 45:23)
but I'm happy to take any other questions at this point before we go there.

[Speaker 7] (45:24 - 45:27)
Is the health insurance about looking backward or looking forward?

[Speaker 2] (45:28 - 45:28)
Both.

[Speaker 7] (45:29 - 45:35)
Both. But I mean, I think we're in better position than we would have expected at this point, right?

[Speaker 2] (45:35 - 45:36)
Mm-hmm.

[Speaker 7] (45:36 - 45:38)
Pretty much across the board, except for maybe solid waste.

[Speaker 2] (45:39 - 45:39)
Mm-hmm.

[Speaker 7] (45:39 - 45:45)
I mean we were worried about uh staying within our ratios, kind of across the board, and we're

[Speaker 7] (45:46 - 45:48)
in much better shape there.

[Speaker 7] (45:56 - 45:58)
I just want to make sure, in summary,

[Speaker 7] (45:58 - 46:00)
that I got it right and other people understood.

[Speaker 2] (46:01 - 46:01)
Yes, yeah, I would

[Speaker 7] (46:01 - 46:02)
Just

[Speaker 2] (46:02 - 46:02)
say,

[Speaker 7] (46:02 - 46:02)
the way you just said.

[Speaker 2] (46:02 - 46:15)
I would say that's that's a clear point we're within range on most of our policies and when we're not in range we're making progress towards being in range and um that's a good summary point to leave with, I think.

[Speaker 3] (46:19 - 46:26)
I do want to thank you, Patrick, for all the work that you've been doing for the past however many months, really steadying the ship in

[Speaker 8] (46:27 - 46:32)
following ahead in all of this work that isn't something you would be doing alone. So I appreciate that.

[Speaker 2] (46:32 - 46:35)
I appreciate it. It is a pleasure, I do like it. So thank you.

[Speaker 3] (46:36 - 46:50)
Yeah, I will say, every time you join us Patrick you always add something from the feedback that we've given you, which is fantastic. Like, I know we've asked about revolving funds a lot and you without asking you presented it. So just appreciate that ability to pre-empt the questions, it's great.

[Speaker 8] (46:51 - 46:51)
Absolutely.

[Speaker 3] (46:51 - 46:51)
Thank you.

[Speaker 2] (46:52 - 46:52)
Thank you.

[Speaker 2] (46:54 - 46:57)
Are we gonna switch to the smaller back? Can you switch it?

[Speaker 2] (46:58 - 47:02)
Okay. Okay, so Diane's gonna pull up the next stack and we'll step through that a little bit.

[Speaker 3] (47:16 - 47:19)
I think is this now the first part part of the packet?

[Speaker 7] (47:19 - 47:19)
No.

[Speaker 3] (47:19 - 47:20)
No, just kidding okay.

[Speaker 7] (47:20 - 47:23)
That's the first part. The first part will be my part.

[Speaker 3] (47:23 - 47:24)
Oh, okay.

[Speaker 7] (47:24 - 47:24)
That's fine.

[Speaker 2] (47:24 - 47:27)
So it's got the four slides.

[Speaker 7] (47:27 - 47:28)
I don't know where they are in your Thank packet.

[Speaker 2] (47:28 - 47:29)
you, Diane.

[Speaker 7] (47:33 - 47:41)
I just wanna I just have to I can't resist adding an asterisk back on that like we're in better shape, but again, it's because of that one million dollars.

[Speaker 2] (47:43 - 47:48)
Yes, we would be having a different conversation if that receipt was not coming in in FY 25.

[Speaker 8] (47:48 - 47:50)
But that is money we knew was coming in.

[Speaker 7] (47:50 - 47:50)
We knew it was

[Speaker 2] (47:50 - 47:50)
We did

[Speaker 7] (47:50 - 47:51)
coming in.

[Speaker 2] (47:51 - 47:51)
know it was

[Speaker 8] (47:51 - 47:51)
We

[Speaker 2] (47:51 - 47:51)
coming.

[Speaker 8] (47:51 - 47:51)
do.

[Speaker 7] (47:51 - 47:53)
It wasn't budgeted though. Right?

[Speaker 2] (47:53 - 47:54)
We did not budget for it.

[Speaker 7] (47:54 - 47:54)
Right.

[Speaker 8] (47:55 - 47:56)
That was just our fault.

[Speaker 7] (47:56 - 47:58)
It's a windfall that, you know,

[Speaker 8] (47:58 - 47:58)
Right.

[Speaker 7] (47:58 - 47:59)
we would be

[Speaker 8] (47:59 - 47:59)
We shouldn't

[Speaker 7] (47:59 - 47:59)
out of

[Speaker 8] (47:59 - 48:00)
have

[Speaker 7] (48:00 - 48:00)
range

[Speaker 8] (48:00 - 48:00)
had.

[Speaker 7] (48:00 - 48:02)
in our free cash without that.

[Speaker 2] (48:03 - 48:03)
Yes.

[Speaker 1] (48:04 - 48:09)
Part of closing it out to free cash is leaving it unbudgeted, so that at the end of the year it does close out. But

[Speaker 1] (48:10 - 48:11)
Just to be clear, like that's

[Speaker 1] (48:12 - 48:15)
that's where that's coming from. It's stuff that's on spanner unbudgeted so

[Speaker 3] (48:15 - 48:15)
Right.

[Speaker 8] (48:15 - 48:16)
Mm.

[Speaker 7] (48:16 - 48:16)
Mm.

[Speaker 1] (48:16 - 48:16)
Sure.

[Speaker 7] (48:16 - 48:19)
It's a one-time thing. It's not gonna repeat next year. So

[Speaker 1] (48:19 - 48:19)
That's right.

[Speaker 8] (48:19 - 48:20)
No, it's not recurring.

[Speaker 7] (48:20 - 48:20)
Yeah.

[Speaker 2] (48:20 - 48:30)
And I would add too, we took we appropriated money out of free cash counting on a receipt. Um if we knew that receipt wasn't coming, we may have funded that different differently, looked at different options,

[Speaker 8] (48:30 - 48:31)
Right.

[Speaker 2] (48:31 - 48:31)
and then

[Speaker 8] (48:31 - 48:32)
Right. Good point.

[Speaker 2] (48:32 - 48:36)
So yeah. Okay, so the next couple slides

[Speaker 1] (48:36 - 48:37)
Four pages with that.

[Speaker 2] (48:37 - 48:38)
are gonna address

[Speaker 1] (48:38 - 48:39)
An anti-sex agenda.

[Speaker 2] (48:40 - 48:42)
A um health insurance uh

[Speaker 8] (48:44 - 48:45)
There's another tab, isn't there?

[Speaker 1] (48:46 - 48:47)
That's it right there then.

[Speaker 8] (48:48 - 48:48)
Yeah.

[Speaker 3] (48:48 - 48:49)
Yep, there it is.

[Speaker 2] (48:55 - 49:03)
Okay, so the next couple slides I have here for you, they're gonna address the health insurance expense for FY twenty five. Um there was a

[Speaker 2] (49:04 - 49:07)
reconciliation done that changed the

[Speaker 2] (49:08 - 49:19)
uh final expense number compared to what we would have expected based on reporting during the year. So on the next slide I have information on uh what happened and where we went with that and where we are now.

[Speaker 2] (49:20 - 49:35)
So um as you know as part of the procedure for the select board and the finance committee we can make year-end transfers by July fifteenth to move money within appropriations that are set by town meeting as long as we're not exceeding our bottom line.

[Speaker 8] (49:37 - 49:37)
for.

[Speaker 2] (49:37 - 49:39)
After the fifteenth we

[Speaker 1] (49:53 - 50:03)
communicated that to the interim town administrator and I went through and reconciled the records with um my understanding of the procedure and what

[Speaker 1] (50:04 - 50:22)
The results should have been, and I forwarded that to the interim account for review, and they concurred with my findings. So essentially what this means for the budget results is that throughout the year the health insurance expense was underreported by a magnitude of about $445,000.

[Speaker 1] (50:23 - 50:33)
And at year end close we took that as an adjustment on the expenditures and what that does is it puts the

[Speaker 1] (50:34 - 51:01)
Child meeting appropriation for employee benefits which includes several line items including health insurance the pension workers comp plan all these things which was thirteen point nine million for FY 25 net of year-end transfers and brings the actual to fourteen point three so that's an appropriation deficit of approximately three hundred and seventy thousand dollars

[Speaker 1] (51:02 - 51:13)
Um and when that situation occurs it requires uh funding on the tax rate recap to resolve the deficit and DOR um

[Speaker 1] (51:14 - 51:39)
docks, the free cash certification, that same amount um for one year and then once it clears they'll take it off next year. So um I wanna be very clear about the amount, the uh impact that has um that's reflected in the free cash numbers I shared with you and it will be an item on uh tax rate recap we cannot appropriate.

[Speaker 1] (51:40 - 51:51)
uh one-time funds to resolve that directly. Um we can look to augment the impact of it with one-time funds of a like amount to reduce the tax rate would accomplish that.

[Speaker 1] (51:51 - 51:56)
Um so that's that's the background on where we are now.

[Speaker 1] (51:56 - 52:05)
Um and I have a couple procedural updates that I want to go through. I can go right through them or if anyone has a comment or a question now we can.

[Speaker 3] (52:07 - 52:08)
But it's

[Speaker 4] (52:09 - 52:12)
No, you go ahead, because I was gonna say something process-wise, so.

[Speaker 3] (52:12 - 52:18)
Okay, so but again, the free cash numbers you showed us already incorporate this?

[Speaker 1] (52:18 - 52:19)
Yes.

[Speaker 3] (52:19 - 52:28)
Okay, and you still said available amounts 1.25 million before. That's still true based on what

[Speaker 1] (52:28 - 52:28)
Yes,

[Speaker 3] (52:28 - 52:28)
you're saying?

[Speaker 1] (52:28 - 52:30)
that's inclusive of this adjustment.

[Speaker 3] (52:30 - 52:31)
Okay.

[Speaker 1] (52:31 - 52:32)
Yes.

[Speaker 4] (52:33 - 52:43)
So could you just explain the um the last part you were talking about where you can't use one time funds to offset the deficit, but you can use free cash to offset the tax rate?

[Speaker 1] (52:43 - 52:55)
So it's really it's just it's verbiage. You can't have a town meeting article to appropriate funds to clear this deficit directly, but you could do a town meeting article to reduce the tax rate,

[Speaker 1] (52:55 - 53:01)
use that amount as your figure or your starting point for that process, and that would have the same desired effect.

[Speaker 4] (53:01 - 53:02)
And effect.

[Speaker 1] (53:02 - 53:09)
Um should that be the case. I just so I just wanted to put out that in case that comes up.

[Speaker 4] (53:09 - 53:10)
Okay.

[Speaker 4] (53:11 - 53:13)
And then you're gonna walk us through some

[Speaker 4] (53:14 - 53:15)
processes going forward.

[Speaker 1] (53:15 - 53:15)
Yeah.

[Speaker 4] (53:15 - 53:16)
So we don't have this issue

[Speaker 5] (53:16 - 53:17)
We don't have this happen again.

[Speaker 1] (53:18 - 53:18)
Mm-hmm.

[Speaker 4] (53:18 - 53:18)
Please.

[Speaker 1] (53:19 - 53:21)
So I'll skip right along to process.

[Speaker 4] (53:21 - 53:21)
Okay.

[Speaker 1] (53:21 - 53:22)
Um

[Speaker 1] (53:23 - 53:41)
The process generally I broke it down into four steps, how we receive a this um expenditure and reconcile it and submit it, um update the ledgers for reporting, and then ultimately pay the bill in the full amount.

[Speaker 1] (53:41 - 53:46)
So this is the process right now, um

[Speaker 1] (53:46 - 54:00)
I put an exclamation point where I think things went wrong, or I know things went wrong. Um so there's uh deficiency there in internal control that uh led to this error, we'll call it. So

[Speaker 1] (54:01 - 54:11)
what I've done for FY26, as soon as I've wrapped my head around this, identified the problems and the causes and the outcomes, is step in

[Speaker 1] (54:11 - 54:16)
and add another layer of um control.

[Speaker 4] (54:16 - 54:17)
Cross-check.

[Speaker 1] (54:17 - 54:18)
Yes.

[Speaker 4] (54:18 - 54:18)
Mm-hmm.

[Speaker 1] (54:18 - 54:39)
So I am um confident that this is not gonna recur. It will not. And it is something that is under control uh for F_Y_ twenty six. And we put procedures in place where this is being uh reviewed uh thoroughly and uh

[Speaker 1] (54:40 - 54:49)
compared to our ex it's gonna align with our expectations, yes, for this process uh going forward.

[Speaker 1] (54:50 - 54:59)
So it's really general if there's questions um I welcome them, but I wanna be very upfront about, you know, what happened and where we're going forward.

[Speaker 4] (55:04 - 55:05)
Any questions on that?

[Speaker 4] (55:08 - 55:29)
We've had a um obviously the interim time administrator um reported this out to myself as chair at some point in this process that the step for me just so the board and the public knows was to make sure there is no other errors right because what we don't want to do is approach

[Speaker 4] (55:31 - 55:39)
Folks that say, hey we found this, but there might be more. So the request was make sure that this is the extent of it, and then how we're going to rectify it,

[Speaker 4] (55:39 - 55:42)
and then we'll bring it forward to have a discussion.

[Speaker 4] (55:42 - 55:50)
So that was the conversation that Gino and I had pre-NIC. And so that is how this sort of took,

[Speaker 4] (55:50 - 55:56)
you can see there's maybe a month between the interim accountant and this reporting, and that's one of the reasons why it was just to make sure that.

[Speaker 4] (55:57 - 56:02)
Number one, this was the only issue, and number two, we had some fail-safes in place to rectify it going forward.

[Speaker 4] (56:09 - 56:09)
Revenue.

[Speaker 3] (56:09 - 56:10)
Any other questions?

[Speaker 4] (56:13 - 56:13)
Alright.

[Speaker 1] (56:14 - 56:18)
So any, Cait, Dan, could you just move to the slides that I gave you for

[Speaker 3] (56:20 - 56:21)
The

[Speaker 4] (56:21 - 56:22)
Is it? the sub-section three now?

[Speaker 3] (56:22 - 56:23)
Yeah, I'm sorry, I'll move

[Speaker 4] (56:23 - 56:23)
Alright.

[Speaker 3] (56:23 - 56:25)
through these as quickly as we can,

[Speaker 4] (56:25 - 56:25)
Okay.

[Speaker 3] (56:25 - 56:25)
yeah.

[Speaker 3] (56:25 - 56:26)
It's sort of three remaining items.

[Speaker 4] (56:26 - 56:26)
That's a

[Speaker 3] (56:26 - 56:26)
One

[Speaker 4] (56:26 - 56:27)
lot to is cover.

[Speaker 3] (56:27 - 56:42)
in response to the discussion uh related to town accountant posting versus finance director and um looking at peers, both for cost and um in form, how the different communities operate. Uh and then I can move through to the other two once we

[Speaker 3] (56:42 - 57:10)
have them up, but I will just start. If before the slide gets up to speak to it a little bit, I'm not gonna read the slides to you anyway once they get up there. As a follow-up to the meeting, I looked at peer communities both again in the way that the finance function was organised, um as well as uh what the costs were. We did a salary survey and then in addition looked at um the positions that are similar and open, both county accountant and finance director uh currently posted on M_M_A_

[Speaker 3] (57:10 - 57:21)
just so we have a sense of what that market is. And none of this is apples to apples. Every community is different. Uh certainly the postings are all different um based on the structure and how things operate. Um

[Speaker 3] (57:22 - 57:26)
but now I'm getting to the point that I would like to There we go, I think.

[Speaker 6] (57:26 - 57:28)
Hold on, I know it's really slow. This is

[Speaker 3] (57:28 - 57:28)
No, it's fine.

[Speaker 4] (57:29 - 57:30)
Yes.

[Speaker 6] (57:31 - 57:31)
Okay.

[Speaker 3] (57:31 - 57:36)
So I looked at the peer communities that we have and with the exception of Hull,

[Speaker 3] (57:37 - 57:53)
Um almost every community has a finance director and a town accountant or an assistant or more than that, but um or a c finance director slash town accountant and an assistant. Um and you can go keep going. So this is

[Speaker 3] (57:53 - 58:09)
That this sort of lays out I in the deck you know what each community has an uh how they're organised and what the process is that they use basically. Um in the communities that do have a finance director and an assistant or a ten assistant town accountant or a town accountant.

[Speaker 3] (58:09 - 58:35)
Generally the Finance Director is an expert, high-level, you know, a senior partner both to me uh and to other staff but certainly to elected officials and appointed on fin quant fin com or warrant committees. Um it's the person that will be working directly with Eric and others on the Finance Committee on a regular basis um and they are at a very high level living making sure that all the financial functions throughout town government are operating correctly, staying um in line with DLS and DOR and

[Speaker 3] (58:35 - 58:48)
and and all of that. Um the Assistant Town Accountant is sort of a position that would, or a town accountant would be more junior. It's for someone that's reaching looking for their next role or just getting into the uh into this part of town government.

[Speaker 3] (58:49 - 59:03)
Um and there are opportunities for training and advancement within our organisation and within the way that we operate. So um you know the recommendation that I would like to make, and we will finalise the what the numbers would be that would work within our budget obviously.

[Speaker 3] (59:03 - 59:20)
um would be to set it up with a finance director and assistant town accountant. Um in looking at the finance director or town accountant positions that are open currently on M_M_A_ just to give a sense, again it's not apples to apples, our which is posted for a finance director for a hundred and seventy thousand

[Speaker 3] (59:21 - 59:24)
And over is 125 to 150 for a town accountant.

[Speaker 3] (59:24 - 59:26)
Concord is looking for a CFO.

[Speaker 3] (59:26 - 59:34)
It's 138 to 165. That range can go higher, but that's their target. North Reading is looking for an assistant finance director at 85

[Speaker 1] (59:36 - 59:41)
Dover is looking for an assistant town accountant as well at 96 to 108.

[Speaker 1] (59:41 - 59:45)
So we're close in some places and maybe in other spots we might need to adjust,

[Speaker 1] (59:45 - 59:47)
but it is all subject to what we can actually handle.

[Speaker 1] (59:48 - 59:53)
And I would obviously with your approval and guidance I would like to go a step further,

[Speaker 1] (59:53 - 59:58)
put together that job description related to this with a range so that

[Speaker 1] (59:58 - 1:00:08)
that everyone's on the same page moving forward and get it posted as soon as possible. So that is the first of my three bullets. I'm happy to take questions before we move on to anything else.

[Speaker 2] (1:00:10 - 1:00:16)
So just to be clear, um right now we have posted a town accountant and assistant town accountant.

[Speaker 1] (1:00:16 - 1:00:17)
Correct. Correct.

[Speaker 2] (1:00:20 - 1:00:25)
Okay, so and we're on the verge of potentially hiring someone for assistant town accountant.

[Speaker 1] (1:00:27 - 1:00:28)
Is that correct?

[Speaker 1] (1:00:28 - 1:00:32)
We are in process of interviews. I don't know that on the verge is

[Speaker 2] (1:00:32 - 1:00:35)
It's his final interview. It's happening next week.

[Speaker 1] (1:00:35 - 1:00:36)
correct.

[Speaker 2] (1:00:36 - 1:00:36)
So, okay.

[Speaker 1] (1:00:37 - 1:00:38)
No job has been offered.

[Speaker 2] (1:00:38 - 1:00:39)
Sure, sure. Okay.

[Speaker 2] (1:00:43 - 1:00:51)
Between town accountant and finance director, is there, is there more than semantics there in terms of like what the expectations were?

[Speaker 2] (1:00:53 - 1:00:56)
For what we have posted versus finance director.

[Speaker 1] (1:00:56 - 1:01:03)
Yeah, I think it is more than semantics and that someone that is town accountant and another community that is looking for an opportunity to advance.

[Speaker 1] (1:01:04 - 1:01:19)
The candidates that would be interested in each title or role are different obviously, but also from the standpoint of town accountant that is handling ledger, handling the locking and tackling of day-to-day accounting work, the finance director is a...

[Speaker 1] (1:01:20 - 1:01:40)
Senior partner to me that I think would be beneficial to the community, a senior partner to elected and appointed officials, and throughout town government. There's expertise in the interactions with DLS and DOR that would not necessarily exist with someone that's moving from an assistant town accountant role as an example, looking to make their next step and apply for a town accountant opening that we would have now.

[Speaker 1] (1:01:40 - 1:01:44)
The pool that we would be looking at would be slightly different and would,

[Speaker 1] (1:01:44 - 1:01:46)
in my opinion,

[Speaker 1] (1:01:46 - 1:01:49)
we would be looking for the ones that have the experience as a town accountant.

[Speaker 1] (1:01:49 - 1:02:03)
accountant that are looking for a step forward. Uh everyone that would be applying could obviously be coming from an assistant town role, town accountant role or town accountant. But I really see it as an opportunity to attract a different level of candidate with a different level of expertise.

[Speaker 2] (1:02:03 - 1:02:04)
What was Amy's title?

[Speaker 1] (1:02:05 - 1:02:05)
Finance

[Speaker 3] (1:02:05 - 1:02:05)
Finance

[Speaker 1] (1:02:05 - 1:02:05)
Director.

[Speaker 3] (1:02:05 - 1:02:05)
Director.

[Speaker 2] (1:02:08 - 1:02:13)
So somehow instead of just reposting for a Finance Director, we re-posted for a town accountant.

[Speaker 1] (1:02:13 - 1:02:13)
Correct.

[Speaker 2] (1:02:13 - 1:02:15)
And you basically were saying we should go back to what we had.

[Speaker 4] (1:02:15 - 1:02:16)
Yes.

[Speaker 1] (1:02:16 - 1:02:17)
With your With your

[Speaker 2] (1:02:17 - 1:02:17)
Yeah.

[Speaker 2] (1:02:17 - 1:02:18)
Lessings.

[Speaker 5] (1:02:18 - 1:02:22)
But Amy did enter as Finance Director, right? So she

[Speaker 4] (1:02:22 - 1:02:22)
Correct.

[Speaker 5] (1:02:22 - 1:02:24)
came into us as a town accountant, did she not?

[Speaker 5] (1:02:24 - 1:02:27)
And then she was eventually promoted up to Director of Finance.

[Speaker 1] (1:02:27 - 1:02:27)
Yeah.

[Speaker 4] (1:02:27 - 1:02:27)
Right.

[Speaker 5] (1:02:27 - 1:02:32)
So that's how the position existed before,

[Speaker 5] (1:02:32 - 1:02:32)
right?

[Speaker 5] (1:02:33 - 1:02:39)
So that, you know, in my mind that would, we would give that some consideration. My only concern is the disparity between

[Speaker 5] (1:02:40 - 1:02:43)
A very high level person and a very junior person

[Speaker 1] (1:02:43 - 1:02:43)
Mm-hmm.

[Speaker 5] (1:02:43 - 1:02:46)
in assistant town accountant where there is not that middle ground,

[Speaker 1] (1:02:46 - 1:02:46)
Yep.

[Speaker 5] (1:02:46 - 1:02:51)
right. So the balance of job duty and without seeing like a J_D_ for each one

[Speaker 1] (1:02:51 - 1:02:51)
Yep.

[Speaker 5] (1:02:51 - 1:02:55)
um that to me is the first thing that I would just have a little concern about

[Speaker 1] (1:02:55 - 1:02:55)
Sure.

[Speaker 5] (1:02:55 - 1:02:57)
but um

[Speaker 1] (1:02:57 - 1:02:59)
And I'd be happy to come back with a job description

[Speaker 5] (1:02:59 - 1:03:01)
just to see the scope for each

[Speaker 1] (1:03:01 - 1:03:01)
like,

[Speaker 5] (1:03:01 - 1:03:02)
one so we sure. can kinda understand.

[Speaker 5] (1:03:03 - 1:03:05)
That would be helpful for me, but other than that.

[Speaker 1] (1:03:05 - 1:03:13)
But yeah, but in fairness, Amy came in as a town accountant when we had a director of finance assistant town administrator already in already in place.

[Speaker 5] (1:03:14 - 1:03:14)
Who was that?

[Speaker 1] (1:03:14 - 1:03:15)
That was Ron Mendez.

[Speaker 5] (1:03:17 - 1:03:19)
Was Ron Mendez

[Speaker 6] (1:03:19 - 1:03:19)
Former.

[Speaker 5] (1:03:19 - 1:03:20)
was it he the

[Speaker 6] (1:03:20 - 1:03:21)
He was the treasure collector

[Speaker 5] (1:03:21 - 1:03:21)
he was

[Speaker 6] (1:03:21 - 1:03:21)
for

[Speaker 5] (1:03:21 - 1:03:21)
the treasure

[Speaker 6] (1:03:21 - 1:03:21)
the town

[Speaker 5] (1:03:21 - 1:03:22)
collector,

[Speaker 6] (1:03:22 - 1:03:22)
of Austin.

[Speaker 5] (1:03:22 - 1:03:25)
right? He wasn't a director of finance.

[Speaker 7] (1:03:25 - 1:03:26)
Mm.

[Speaker 1] (1:03:26 - 1:03:28)
Administration and Finance, I think he was I

[Speaker 8] (1:03:28 - 1:03:28)
It's

[Speaker 1] (1:03:28 - 1:03:31)
think he was assistant T_A_ for administration finance or

[Speaker 5] (1:03:31 - 1:03:31)
Oh, okay.

[Speaker 9] (1:03:31 - 1:03:32)
Oh, okay.

[Speaker 8] (1:03:32 - 1:03:32)
Yeah.

[Speaker 5] (1:03:32 - 1:03:32)
Okay.

[Speaker 9] (1:03:32 - 1:03:32)
Yeah.

[Speaker 1] (1:03:32 - 1:03:34)
I'm not sure on the titles of

[Speaker 5] (1:03:34 - 1:03:35)
Yeah, I'm not if there's

[Speaker 1] (1:03:35 - 1:03:35)
the names that I've learned

[Speaker 5] (1:03:35 - 1:03:35)
yeah.

[Speaker 1] (1:03:35 - 1:03:36)
about in the last few weeks, so.

[Speaker 8] (1:03:36 - 1:03:36)
That's

[Speaker 5] (1:03:36 - 1:03:36)
I kind know.

[Speaker 8] (1:03:36 - 1:03:37)
of squishy.

[Speaker 5] (1:03:37 - 1:03:41)
Yeah. They're not supposed to usually be interchangeable there. So

[Speaker 2] (1:03:42 - 1:03:44)
But to Danielle's point, do you have any

[Speaker 2] (1:03:45 - 1:03:54)
Could you give a response to that in terms of the gap between the two? I mean, is there a reason why you'd want an assistant town accountant versus a town accountant and a finance

[Speaker 1] (1:03:54 - 1:03:54)
The main

[Speaker 2] (1:03:54 - 1:03:54)
director?

[Speaker 1] (1:03:54 - 1:03:57)
driver is that my concern is around funding,

[Speaker 2] (1:03:57 - 1:03:58)
Okay.

[Speaker 1] (1:03:58 - 1:03:59)
and being able to to

[Speaker 5] (1:03:59 - 1:03:59)
Yeah.

[Speaker 10] (1:03:59 - 1:04:00)
Yeah.

[Speaker 1] (1:04:00 - 1:04:00)
hire

[Speaker 10] (1:04:00 - 1:04:00)
Right.

[Speaker 1] (1:04:00 - 1:04:03)
both positions and figure out a way that it still balances out.

[Speaker 2] (1:04:03 - 1:04:10)
Okay, and funding's obviously important, but just in terms of getting the work done appropriately, um this

[Speaker 1] (1:04:12 - 1:04:23)
I think the work I think the the work can absolutely get done and I think we've demonstrated prior to my getting here that staff in any position has been really great about taking on roles and responsibilities.

[Speaker 1] (1:04:23 - 1:04:26)
We have one particular that's sitting here and has presented tonight

[Speaker 11] (1:04:26 - 1:04:26)
Horace.

[Speaker 5] (1:04:26 - 1:04:26)
Yep,

[Speaker 1] (1:04:26 - 1:04:27)
doing

[Speaker 5] (1:04:27 - 1:04:27)
absolutely.

[Speaker 1] (1:04:27 - 1:04:27)
a great job.

[Speaker 1] (1:04:28 - 1:04:38)
I appreciate the concern it's something that I would want to address as a manager along with the Finance Director in a perfect world where I was not as concerned with trying to make it all.

[Speaker 1] (1:04:38 - 1:04:39)
we could all put from a funding standpoint,

[Speaker 1] (1:04:39 - 1:04:45)
like I think it would be great to say we have two folks that are more senior, but I would love to find someone that

[Speaker 5] (1:04:45 - 1:04:45)
Sure.

[Speaker 1] (1:04:45 - 1:04:54)
is, you know, in the role, in a an budget analyst position as an example in a community willing, that's one of the the roles that's listed on the in our peers,

[Speaker 1] (1:04:54 - 1:05:05)
looking to take that next step up, has experience uh within the finance department of a municipality. But I was trying to be realistic about what we could try to make work based on what the market looks like for

[Speaker 5] (1:05:05 - 1:05:05)
Okay.

[Speaker 1] (1:05:06 - 1:05:07)
salaries right now.

[Speaker 5] (1:05:08 - 1:05:10)
My other concern or my other thought, um...

[Speaker 5] (1:05:11 - 1:05:27)
is locking somebody in at such a high level position in a higher salary position without knowing that person's capabilities, right. So typically you know so as opposed to starting somebody as like an assistant finance director or senior town accountant,

[Speaker 1] (1:05:28 - 1:05:28)
Mm-hmm.

[Speaker 5] (1:05:28 - 1:05:38)
right, so you have an idea of what their capability is when you hire them and then potentially promoting them up, right, when you see after a year that they've done you know a stellar job as opposed to starting right at the very top.

[Speaker 5] (1:05:38 - 1:05:42)
top with you know unfortunately can be like a you know

[Speaker 5] (1:05:44 - 1:05:46)
good luck bad luck situation right

[Speaker 2] (1:05:46 - 1:05:46)
Absolutely.

[Speaker 5] (1:05:46 - 1:05:48)
you might end up with a gem you might end up with

[Speaker 5] (1:05:48 - 1:05:50)
not so much of a gem, right.

[Speaker 2] (1:05:50 - 1:05:50)
Right.

[Speaker 5] (1:05:50 - 1:05:55)
So um so that that's my only, that's just how I think about stuff, just food for thought, but

[Speaker 1] (1:05:55 - 1:06:02)
Yeah, and the as I was talking about the the roles that are open they're they they do vary from

[Speaker 12] (1:06:02 - 1:06:02)
Interchanging.

[Speaker 1] (1:06:02 - 1:06:03)
CFO to finance

[Speaker 5] (1:06:03 - 1:06:03)
Right.

[Speaker 1] (1:06:03 - 1:06:04)
director,

[Speaker 5] (1:06:04 - 1:06:04)
Oh yeah.

[Speaker 1] (1:06:04 - 1:06:09)
but and if you were you go to the town website or talk to the T_A_s, the C_F_O_ finance director, finance

[Speaker 12] (1:06:09 - 1:06:10)
Mm-hmm.

[Speaker 1] (1:06:10 - 1:06:12)
director slash town accountant, these are all very similar.

[Speaker 5] (1:06:13 - 1:06:13)
Yeah.

[Speaker 1] (1:06:13 - 1:06:13)
Uh

[Speaker 12] (1:06:13 - 1:06:14)
Sure.

[Speaker 1] (1:06:14 - 1:06:16)
but it's really it's more the custom tradition and the way that

[Speaker 1] (1:06:16 - 1:06:18)
way that the town organises as opposed to

[Speaker 1] (1:06:19 - 1:06:21)
Um and this is where the job description that you you described

[Speaker 5] (1:06:21 - 1:06:21)
Yeah.

[Speaker 1] (1:06:21 - 1:06:24)
will be really useful for everyone to take a look at for sure.

[Speaker 5] (1:06:24 - 1:06:24)
Mm-hmm.

[Speaker 1] (1:06:24 - 1:06:30)
Um if I'm if that is the the feedback I would love to have that on the next agenda so that we can move

[Speaker 5] (1:06:30 - 1:06:31)
Okay. Okay.

[Speaker 1] (1:06:31 - 1:06:34)
as quickly as possible that it's comfortable for you all.

[Speaker 5] (1:06:34 - 1:06:47)
And can we just t go over just a little bit how the hiring process for this type of job, it what it looks like, right, is it it's not by committee or is it just are we just HR screening, phone screening, that that same

[Speaker 5] (1:06:47 - 1:06:47)
Same ladder,

[Speaker 14] (1:06:47 - 1:06:48)
I have.

[Speaker 1] (1:06:48 - 1:06:48)
And

[Speaker 5] (1:06:48 - 1:06:48)
or

[Speaker 1] (1:06:48 - 1:06:48)
so

[Speaker 5] (1:06:48 - 1:06:49)
is that the same

[Speaker 1] (1:06:49 - 1:06:49)
be

[Speaker 5] (1:06:49 - 1:06:49)
approach?

[Speaker 1] (1:06:49 - 1:06:54)
posing on the M_M_A_ and on the state Oh, wide site for um accountant?

[Speaker 1] (1:06:55 - 1:07:00)
municipal accounting uh from there would be phone screen, they panel interview of some kind,

[Speaker 5] (1:07:00 - 1:07:01)
Okay.

[Speaker 1] (1:07:01 - 1:07:07)
and probably two rounds of that and come to you with a recommendation that is informed by you know the three steps at least.

[Speaker 5] (1:07:07 - 1:07:07)
Yep.

[Speaker 1] (1:07:07 - 1:07:19)
Um on the panel I would on between the two panels obviously I would be in the final one, but I would want folks that are not interacting necess department heads that don't interact every day in addition to those that do. So I

[Speaker 5] (1:07:19 - 1:07:19)
Excellent.

[Speaker 1] (1:07:19 - 1:07:21)
think like Gino and Jonathan as an example,

[Speaker 1] (1:07:21 - 1:07:23)
just so there there's

[Speaker 1] (1:07:22 - 1:07:26)
is the full breadth of the interaction at the on the town side

[Speaker 5] (1:07:26 - 1:07:27)
Mm-hmm.

[Speaker 1] (1:07:27 - 1:07:30)
and as well as hopefully someone from the the school department even because there's

[Speaker 5] (1:07:30 - 1:07:30)
Mm-hmm.

[Speaker 1] (1:07:30 - 1:07:37)
such a a collaboration that's necessary there that notionally I want to make sure that everyone thinks this person is a good fit in

[Speaker 5] (1:07:37 - 1:07:37)
Yep.

[Speaker 1] (1:07:37 - 1:07:41)
addition to being technically capable to to you know handle the role.

[Speaker 5] (1:07:41 - 1:07:47)
Excellent. That was going to be my next suggestion, either the finance committee perhaps or the Certainly the school

[Speaker 1] (1:07:47 - 1:07:47)
they

[Speaker 5] (1:07:47 - 1:07:47)
committee.

[Speaker 1] (1:07:47 - 1:07:49)
can designate someone to participate as well I didn't mean to

[Speaker 1] (1:07:49 - 1:07:50)
And jokes go down.

[Speaker 5] (1:07:50 - 1:08:03)
But for this level, this high level position with a very specific skill set is almost needle in a haystack. It's very difficult. So I think that we need people with that being their wheelhouse a little bit,

[Speaker 5] (1:08:03 - 1:08:03)
right?

[Speaker 1] (1:08:03 - 1:08:05)
And I think there is a benefit,

[Speaker 1] (1:08:05 - 1:08:08)
no matter where we land on the salary range,

[Speaker 1] (1:08:08 - 1:08:14)
there are communities that are paying a little bit less or that this might be something that they see as a new start.

[Speaker 5] (1:08:14 - 1:08:15)
Totally.

[Speaker 1] (1:08:15 - 1:08:22)
And, you know, there's certainly candidates just in talking to TAs in the area that they identified that are not geographically far from here

[Speaker 5] (1:08:22 - 1:08:23)
Right.

[Speaker 1] (1:08:23 - 1:08:34)
um that may or may not be interested. So I do think there's a pool out there. I cannot promise the quality of the candidate, but in having those discussions, um this is something where people develop a skill set. There's communities that have three or four steps

[Speaker 5] (1:08:34 - 1:08:35)
Mm-hmm.

[Speaker 1] (1:08:35 - 1:08:41)
that if someone's in you know, starts as a budget analyst, moves up and now they're at, you know, the assistant or

[Speaker 1] (1:08:41 - 1:08:48)
They would see this as an opportunity to sort of take the next step in their career, and having already developed in a municipal setting the

[Speaker 5] (1:08:48 - 1:08:48)
Yes.

[Speaker 1] (1:08:48 - 1:08:48)
skills that are necessary

[Speaker 2] (1:08:48 - 1:08:48)
Mm-hmm.

[Speaker 5] (1:08:49 - 1:08:50)
Absolutely.

[Speaker 2] (1:08:51 - 1:08:55)
But I I'm I'm good with this and I I would say I don't wanna um

[Speaker 2] (1:08:56 - 1:09:19)
I I'm not for me I don't you don't have to come back um to talk about it again. Maybe others want you to come back to again um but uh I just want to make sure we're getting, you know, good quality candidates and if we need to really talk about the salary and uh then we should do that as opposed to um worrying that we're uh penny-pinching and Sure. uh

[Speaker 2] (1:09:20 - 1:09:21)
Continue like worrying.

[Speaker 1] (1:09:21 - 1:09:21)
Right.

[Speaker 1] (1:09:21 - 1:09:22)
I appreciate that.

[Speaker 15] (1:09:22 - 1:09:29)
Yeah, I agree with Doug about not having to come back again. I'm supportive of the model we had in place.

[Speaker 1] (1:09:31 - 1:09:41)
it worked for us for a period of time. We sh should look back to that and um if we could get candidates, obviously I'm not like, you know, throw the

[Speaker 1] (1:09:41 - 1:10:07)
checkbook Adam but like if we if we go to the pool and we and we're not getting an immediate response then we've under funded the job posting so we need to just have a more rapid reaction to that because I think we've seen in other departments things that a very long time and so I just I don't want that to happen I think I hope we've learned our lesson there and so I want to be more thoughtful about when something's sitting for

[Speaker 1] (1:10:08 - 1:10:13)
or six to eight weeks without a viable candidate we come back and immediately reconsider.

[Speaker 2] (1:10:14 - 1:10:21)
Yeah, I don't mean to interrupt if you two both have comments, but I will not wait six or eight weeks if we're not getting candidates.

[Speaker 1] (1:10:21 - 1:10:21)
Great.

[Speaker 2] (1:10:21 - 1:10:24)
Selfishly, this is a position I think is really important for us to have.

[Speaker 3] (1:10:25 - 1:10:25)
Agree.

[Speaker 2] (1:10:25 - 1:10:30)
So you will hear from me if it's something where whatever we land on and whatever we can handle is not attracting anyone,

[Speaker 2] (1:10:30 - 1:10:33)
I will be back to express that and figure out what.

[Speaker 2] (1:10:33 - 1:10:35)
uh potential solutions there would be.

[Speaker 1] (1:10:35 - 1:10:35)
Okay.

[Speaker 4] (1:10:35 - 1:10:35)
Great.

[Speaker 5] (1:10:35 - 1:10:38)
Okay. Just supportive of the recommendation.

[Speaker 2] (1:10:38 - 1:10:38)
Okay.

[Speaker 1] (1:10:38 - 1:10:39)
Great.

[Speaker 2] (1:10:39 - 1:10:42)
Great. Thank you. Um can you go to the

[Speaker 2] (1:10:43 - 1:10:58)
So the next slide and the next bullet point is that the L_S_ does financial manager management reviews. That's a department of local services, a division of local services within D_O_R_ Um this is something that is next slide.

[Speaker 2] (1:11:02 - 1:11:07)
three of the community um and it, you know, communities across the state

[Speaker 2] (1:11:08 - 1:11:10)
avail themselves of this on a regular basis.

[Speaker 2] (1:11:11 - 1:11:16)
The the last two times that they have been in Swampscott, two thousand one was the general review,

[Speaker 6] (1:11:16 - 1:11:16)
Mm-hmm.

[Speaker 2] (1:11:16 - 1:11:29)
uh which is a long time for something like this. And then in two thousand fourteen Tom Younger and a superintendent at the time uh went before them to ask for a review of the town school finance merger and make sure that it made sense and the again the notion worked.

[Speaker 2] (1:11:29 - 1:11:46)
Uh it's a really, you know, if they work with town staff, they come out with a report that they would present to you all and to us with recommendations that they are not required, uh they do not affect any of our other support from DLS or DOR, uh but these are, you know, sort of an expert consulting group that they have in state government that comes in.

[Speaker 2] (1:11:47 - 1:12:07)
The four things listed here are the four that we would be asking them to look at. It's the structure. Um they generally give uh an update and suggest things like looking at the charter again if it's been too long. Here I know the custom is to look at it every eight or ten years. I think someone said in some communities that it hasn't been looked at since the seventies, and in those cases a recommendation is like you need to do this now.

[Speaker 1] (1:12:07 - 1:12:07)
Mm-hmm.

[Speaker 2] (1:12:07 - 1:12:09)
Here they might say, you know, the

[Speaker 2] (1:12:10 - 1:12:14)
Past history has indicated it's time to to take another look because that's what your community's always done.

[Speaker 2] (1:12:14 - 1:12:18)
Fiscal planning and ongoing finan financial procedures, I think

[Speaker 2] (1:12:18 - 1:12:44)
The opportunity both with myself and a new finance office, however it is constituted in the end, is to make sure that the what we're doing is the best practice and matches not only the work that Patrick's been doing with the interim town accountant and others, but it just puts us in a in a good position. And then I_T_ uh I think broadly from being in town hall for a few weeks is something we would benefit from understanding um, you know, again best practices, things that are being done in other places.

[Speaker 2] (1:12:44 - 1:12:50)
is and you know what we can what the opportunities are in addition to the challenges beyond just funding.

[Speaker 2] (1:12:51 - 1:12:59)
So something like this again with your support this does require a motion because they asked when I submitted if it was

[Speaker 2] (1:13:00 - 1:13:24)
Honestly, it's the question of is it unanimous or not. Um so if it's something that we want to away from Marianne that's great. Uh if you all are comfortable voting tonight, all we're asking right now is to get in the queue with them. There's communities that they're working with right now, it might be six, eight, ten months before we actually are able to get something back from them. But I think there's a real benefit that is longer lasting beyond, you know, today or this year uh by engaging with them. So it was hopeful that

[Speaker 2] (1:13:25 - 1:13:29)
If I can answer any questions you may have, there th there there could be a a vote to support it.

[Speaker 5] (1:13:30 - 1:13:31)
You said free, right?

[Speaker 2] (1:13:31 - 1:13:31)
Free.

[Speaker 1] (1:13:31 - 1:13:33)
I kn I was like what's the detriment.

[Speaker 5] (1:13:33 - 1:13:33)
Exactly.

[Speaker 7] (1:13:33 - 1:13:34)
There's no

[Speaker 1] (1:13:34 - 1:13:34)
I mean we don't have to

[Speaker 5] (1:13:34 - 1:13:35)
I think Mary Ellen

[Speaker 1] (1:13:35 - 1:13:35)
we might don't have

[Speaker 5] (1:13:35 - 1:13:35)
be

[Speaker 1] (1:13:35 - 1:13:35)
to

[Speaker 5] (1:13:35 - 1:13:35)
supportive

[Speaker 1] (1:13:35 - 1:13:36)
do anything

[Speaker 5] (1:13:36 - 1:13:36)
of that.

[Speaker 1] (1:13:36 - 1:13:39)
they say, to be honest, you just you said that like they make recommendations

[Speaker 2] (1:13:39 - 1:13:40)
There is

[Speaker 1] (1:13:40 - 1:13:40)
and

[Speaker 2] (1:13:40 - 1:13:40)
no requirement,

[Speaker 1] (1:13:40 - 1:13:40)
they're not binding.

[Speaker 2] (1:13:40 - 1:13:43)
it's not a require, it's not a requirement, it's with their recommendations that they

[Speaker 1] (1:13:43 - 1:13:43)
Yep,

[Speaker 2] (1:13:43 - 1:13:44)
put together.

[Speaker 1] (1:13:44 - 1:13:44)
so I mean

[Speaker 8] (1:13:45 - 1:14:07)
It's a great idea. I, you know, I remember when the call in centre did the one back in twenty fourteen and it had a lot of good information that they were able to generate from that, a lot of good suggestions that I'm not sure were ever really followed up on or or or put in place. But it's it's a fabulous idea, especially from the I_T_ perspective too. There's a collaborative that a lot of towns are parts of that we could

[Speaker 2] (1:14:07 - 1:14:07)
I've

[Speaker 8] (1:14:07 - 1:14:10)
consider that they'll probably suggest, I would imagine.

[Speaker 2] (1:14:10 - 1:14:11)
I've heard about that as well.

[Speaker 8] (1:14:11 - 1:14:11)
Um

[Speaker 8] (1:14:12 - 1:14:13)
I'm all for it myself.

[Speaker 2] (1:14:13 - 1:14:14)
Okay, so moved.

[Speaker 8] (1:14:14 - 1:14:15)
Second.

[Speaker 1] (1:14:15 - 1:14:17)
All in favor of supporting?

[Speaker 5] (1:14:17 - 1:14:17)
Aye.

[Speaker 1] (1:14:17 - 1:14:17)
Aye.

[Speaker 8] (1:14:17 - 1:14:18)
Aye.

[Speaker 1] (1:14:18 - 1:14:18)
Aye.

[Speaker 2] (1:14:18 - 1:14:20)
Great. You go to the next slide.

[Speaker 2] (1:14:21 - 1:14:22)
This one is super quick.

[Speaker 2] (1:14:22 - 1:14:26)
It was asked about, I think by the chair prior to my coming on board,

[Speaker 2] (1:14:26 - 1:14:26)
sort of what the

[Speaker 2] (1:14:27 - 1:14:39)
Status of it was it was on the list of things because those were meetings that I was watching but not yet participating in that I wanted to take a look at. I talked to Patrick a little bit this week of in last week about sort of where it stands and what the next steps are.

[Speaker 2] (1:14:40 - 1:14:47)
The scope that's listed here is what was shared with a handful of vendors that we have worked with or would be interested in work like this in the past.

[Speaker 2] (1:14:48 - 1:14:54)
That was I believe how we arrived at the appropriation was the feedback from them at town meeting passed.

[Speaker 2] (1:14:55 - 1:15:02)
for for next steps that the firms that replied I believe there were three two of whom we have relationships with right now so

[Speaker 2] (1:15:03 - 1:15:05)
I'm going to talk to the third one first,

[Speaker 1] (1:15:05 - 1:15:05)
Okay.

[Speaker 2] (1:15:05 - 1:15:09)
because ideally I think that's the best way to be doing this. We have worked with them in the past,

[Speaker 2] (1:15:09 - 1:15:11)
but we're not currently engaged.

[Speaker 2] (1:15:11 - 1:15:12)
So there's some familiarity,

[Speaker 2] (1:15:12 - 1:15:14)
but they're not too close to anything.

[Speaker 2] (1:15:14 - 1:15:26)
And from there, you know, I'll be back before you with more information as we move close to an engagement, but it will be following the scope that was talked about a town meeting and getting information and feedback.

[Speaker 2] (1:15:26 - 1:15:30)
But I wanted you all to know where we were, especially with everything else we were talking about in the financial update tonight.

[Speaker 2] (1:15:31 - 1:15:35)
Um, so no action there, but happy to answer any questions that there may be.

[Speaker 1] (1:15:35 - 1:15:38)
I think once we choose a vendor, just a timeline would be great.

[Speaker 2] (1:15:38 - 1:15:39)
Perfect.

[Speaker 2] (1:15:39 - 1:15:43)
That'll that'll be what I plan to do then. And with that I am done with the

[Speaker 2] (1:15:44 - 1:15:47)
One agenda item that had five parts.

[Speaker 2] (1:15:48 - 1:15:48)
Yeah, but thank you.

[Speaker 8] (1:15:48 - 1:15:49)
Well done.

[Speaker 1] (1:15:49 - 1:15:52)
Look at that. Two, three and four are marked off.

[Speaker 1] (1:15:52 - 1:15:54)
All right. Thank you very much. And thank you again,

[Speaker 1] (1:15:54 - 1:15:54)
Patrick,

[Speaker 1] (1:15:54 - 1:15:55)
for joining us.

[Speaker 8] (1:15:55 - 1:15:56)
Thank you, Patrick,

[Speaker 8] (1:15:56 - 1:15:57)
for all your hard work.

[Speaker 1] (1:15:57 - 1:16:06)
We will move to discussion and possible vote to approve the MOU for the use of the Clark School and discussion and update on the Recreation Revolving Account,

[Speaker 1] (1:16:06 - 1:16:09)
which we've already sort of briefly touched on.

[Speaker 1] (1:16:10 - 1:16:15)
Um do we want to s start with the rec revolving or you want to uh wait?

[Speaker 2] (1:16:15 - 1:16:18)
Um I think if we want to start with a presentation.

[Speaker 1] (1:16:18 - 1:16:18)
Okay.

[Speaker 1] (1:16:19 - 1:16:19)
Is.

[Speaker 2] (1:16:19 - 1:16:28)
I think so what you put together is in response to the feedback that we received at the last meeting to try to give a a broader understanding of how we think we can move forward.

[Speaker 9] (1:17:19 - 1:17:40)
Thanks everyone for having me back. Um this uh is a brief presentation kind of just outlining some of your questions that you all had for me last week um and some additional ideas um revenue streams that we can um expect to come in um and just sort of overall um thinking behind um the use of Clark School. So.

[Speaker 9] (1:17:41 - 1:17:42)
Oh I think I need a mouse I guess.

[Speaker 8] (1:17:44 - 1:17:45)
Okay, just save

[Speaker 9] (1:17:45 - 1:17:45)
Okay,

[Speaker 8] (1:17:45 - 1:17:46)
the project.

[Speaker 9] (1:17:46 - 1:17:46)
sure.

[Speaker 9] (1:17:48 - 1:17:51)
So really, you know, when looking at Clark School,

[Speaker 9] (1:17:51 - 1:17:54)
and I know we talked about it at the last select board meeting,

[Speaker 9] (1:17:54 - 1:18:00)
we spoke about it, or I did rather, with our superintendent and with Max,

[Speaker 9] (1:18:00 - 1:18:02)
but really it's just about investing in our...

[Speaker 9] (1:18:03 - 1:18:05)
existing space that we have in town,

[Speaker 9] (1:18:05 - 1:18:08)
which in turn really is an investment in our community.

[Speaker 9] (1:18:09 - 1:18:15)
So I really look at it as four parts, one of it's preserving a town asset for the people of Swamscott, not an outside tenant.

[Speaker 9] (1:18:15 - 1:18:31)
I know we spoke about the possibilities of having, you know, putting out bids to see if anyone else wants to use it. This would sort of get rid of that notion and just keep it within the town, you know, for our taxpayers to enjoy.

[Speaker 9] (1:18:31 - 1:18:37)
It would allow me to expand affordable year-round programs for residents of all ages and abilities and I really

[Speaker 9] (1:18:38 - 1:18:41)
feel very strongly about all ages and abilities.

[Speaker 9] (1:18:41 - 1:18:56)
I am very focused on making sure we have programs from toddlers all the way up to seniors to complement what it's not to replace it's to complement what the senior center does but also to be included inclusive of abilities.

[Speaker 9] (1:18:57 - 1:19:02)
I met with Northeast Arc last week to talk about having more inclusive programming.

[Speaker 9] (1:19:03 - 1:19:07)
Today I saw a really awesome unified sports basketball game.

[Speaker 9] (1:19:07 - 1:19:13)
game. And just those types of programs are really important to our community and I know to the parents and families of those children.

[Speaker 9] (1:19:14 - 1:19:18)
So that's just something I just wanted to put a pin in there.

[Speaker 9] (1:19:19 - 1:19:20)
Creating local revenue,

[Speaker 9] (1:19:20 - 1:19:23)
jobs and volunteer opportunities and partnerships,

[Speaker 9] (1:19:23 - 1:19:24)
really just creating

[Speaker 1] (1:19:27 - 1:19:36)
whether it's, you know, our senior volunteers that will likely be of great help at this in this space or jobs for people that are going to be running the programs.

[Speaker 1] (1:19:38 - 1:19:40)
You know, there's there's a lot that we can do there.

[Speaker 1] (1:19:40 - 1:19:45)
And then really just building connection and belonging. You know, a lot of folks go elsewhere.

[Speaker 1] (1:19:45 - 1:19:48)
They may go to neighboring towns for programs or they may go to.

[Speaker 1] (1:19:48 - 1:19:48)
do,

[Speaker 1] (1:19:48 - 1:19:57)
you know, other spaces like the Y and the JCC, and there's great merit in those spaces, and we can't compete with those, but there are lots of things that we can do.

[Speaker 1] (1:19:58 - 1:19:59)
Next slide.

[Speaker 1] (1:20:04 - 1:20:05)
So why does Clark matter,

[Speaker 1] (1:20:05 - 1:20:06)
and why Clark?

[Speaker 1] (1:20:06 - 1:20:07)
Well,

[Speaker 1] (1:20:07 - 1:20:08)
the obvious is that it's empty.

[Speaker 1] (1:20:08 - 1:20:12)
That's kind of, you know, a no-brainer.

[Speaker 1] (1:20:13 - 1:20:21)
Clark does offer indoor and outdoor space and it just offers space in general I've been

[Speaker 1] (1:20:22 - 1:20:47)
talking to other rec directors in the region and most of them space is the big issue and the ones that have really successful programming it's because they have the space and others you know don't and it's because they're working with schools you know trying to fit you know and I think the common sort of denominator really is space it would enable year-round programming so when we are a little sleepy in the wintertime this would increase programming

[Speaker 1] (1:20:48 - 1:21:02)
It would provide revenue to offset that $48,000 in the utilities that is expected of it, and it just allows us to continue to be self-sustaining while increasing our community programming and inclusion.

[Speaker 1] (1:21:03 - 1:21:04)
Next slide, please.

[Speaker 1] (1:21:08 - 1:21:11)
So what does Clark give us? It gives us a space for all.

[Speaker 1] (1:21:11 - 1:21:16)
We can have lots of youth enrichment programming there from sports to STEM to art, nature programs,

[Speaker 1] (1:21:17 - 1:21:19)
things like Dungeons and Dragons and chess.

[Speaker 1] (1:21:19 - 1:21:21)
There's a lot we can do there for the youth.

[Speaker 1] (1:21:21 - 1:21:22)
For adult wellness,

[Speaker 1] (1:21:22 - 1:21:23)
there's fitness,

[Speaker 1] (1:21:23 - 1:21:28)
cooking could be something we could definitely explore and other creative workshops.

[Speaker 1] (1:21:29 - 1:21:35)
Other things that are more intergenerational, Mahjong, which I'm doing right now, which has been a really big success.

[Speaker 1] (1:21:35 - 1:21:35)
painting,

[Speaker 1] (1:21:36 - 1:21:36)
knitting,

[Speaker 1] (1:21:36 - 1:21:39)
there's a lot of great programs we can do.

[Speaker 1] (1:21:39 - 1:21:41)
And then inclusive programs like I mentioned before,

[Speaker 1] (1:21:41 - 1:21:42)
adaptive sports,

[Speaker 1] (1:21:42 - 1:21:43)
sensory art,

[Speaker 1] (1:21:43 - 1:21:44)
maybe community volunteering.

[Speaker 1] (1:21:45 - 1:21:47)
So lots of things that we can do within the space.

[Speaker 1] (1:21:48 - 1:21:49)
Next slide please.

[Speaker 1] (1:21:52 - 1:21:53)
So really,

[Speaker 1] (1:21:53 - 1:21:57)
how are we going to do this? The goal is really to offset that $48,000 utility costs,

[Speaker 1] (1:21:57 - 1:21:59)
and I know that number seems quite large.

[Speaker 1] (1:22:00 - 1:22:05)
The average program currently profit is anywhere from $200 to $400.

[Speaker 1] (1:22:05 - 1:22:07)
Some of them are significantly larger,

[Speaker 1] (1:22:07 - 1:22:16)
like Ski Bradford, we make a higher thing off of it, a profit off of it, where other workshops where we have to hire outside vendors,

[Speaker 1] (1:22:16 - 1:22:17)
we make less on.

[Speaker 1] (1:22:17 - 1:22:19)
And the one thing that I want to make.

[Speaker 1] (1:22:19 - 1:22:23)
a point as recreation isn't about making tons of money off of every program.

[Speaker 1] (1:22:23 - 1:22:25)
There are programs that we make zero money off of,

[Speaker 1] (1:22:25 - 1:22:31)
there are events that we host in town where we put money into because we feel really strongly about them,

[Speaker 1] (1:22:31 - 1:22:34)
but this is just to think about how we can sort of pay for those utilities.

[Speaker 1] (1:22:35 - 1:22:44)
So what our potential is is that we could have revenue if we were to run three to four classes on average per week.

[Speaker 1] (1:22:44 - 1:22:46)
So that's, we were, and you can go to the next slide,

[Speaker 1] (1:22:46 - 1:22:47)
Diane, please.

[Speaker 1] (1:22:52 - 1:22:54)
So here's, I have a couple of different examples.

[Speaker 1] (1:22:54 - 1:22:56)
So one of them is our nature art workshop,

[Speaker 1] (1:22:56 - 1:22:58)
which we've ran a couple times.

[Speaker 1] (1:22:59 - 1:23:03)
It includes, we have two instructors that we have that do the class.

[Speaker 1] (1:23:04 - 1:23:07)
It's a very low cost in terms of materials.

[Speaker 1] (1:23:07 - 1:23:25)
They find a lot of the materials in nature which is kind of nice with you know and then supplemented by some art materials. So this is just an example of if we had fifteen kids what the net profit would be and what you know a one hour you know a three hour a one three hour session would cover. So that's just one example. We can go to the next one Diane.

[Speaker 1] (1:23:29 - 1:23:31)
The next one is one of our, it's a crowd favorite,

[Speaker 1] (1:23:31 - 1:23:32)
slime.

[Speaker 1] (1:23:32 - 1:23:34)
Every parent wants it, but not in their house.

[Speaker 1] (1:23:34 - 1:23:36)
So we sell out every single time.

[Speaker 1] (1:23:37 - 1:23:38)
This is a great one.

[Speaker 1] (1:23:38 - 1:23:50)
Not a huge profit when you think about how many kids we're servicing, but $500 is actually quite a bit of something where recreation does essentially zero. We just provide them a classroom to do the class.

[Speaker 1] (1:23:52 - 1:23:54)
So let's say we did something like that two to three times a month,

[Speaker 1] (1:23:54 - 1:23:57)
that would be a profit of $1,000 to $1,500.

[Speaker 1] (1:24:00 - 1:24:01)
Next please.

[Speaker 1] (1:24:02 - 1:24:03)
And here comes pickleball.

[Speaker 1] (1:24:03 - 1:24:16)
So pickleball is, I laugh because Mary Ellen, excuse me, at the last meeting said we'll just do pickleball 24-7. I mean we could try it, but I think pickleball for sure,

[Speaker 1] (1:24:16 - 1:24:25)
even if we just did $10 drop-ins and we had 20 people and we did that every week, that could be at least $10,000 in revenue just from pickleball.

[Speaker 1] (1:24:25 - 1:24:27)
Another one would be knitting.

[Speaker 1] (1:24:28 - 1:24:44)
I met a wonderful instructor, a potential instructor who has actually some ties to Marblehead where she teaches a class in a knitting shop there and I found her and she's lovely and amazing and you know we would see great profit off of that running something like that as well.

[Speaker 1] (1:24:47 - 1:24:49)
So then beyond programming,

[Speaker 1] (1:24:49 - 1:24:53)
here are some ideas. We talked about some of these. Some of these might be a little bit new,

[Speaker 1] (1:24:53 - 1:25:00)
but just ways in flexible ways we can use the space and not all of these are going to be revenue driven,

[Speaker 1] (1:25:00 - 1:25:05)
but they will be community focused. So, you know, continuing to foster community.

[Speaker 1] (1:25:05 - 1:25:10)
So indoor craft fairs, there is actually some money to be made from those types of events because you do charge a vendor fee.

[Speaker 1] (1:25:13 - 1:25:14)
The PTO hosts one every year.

[Speaker 1] (1:25:15 - 1:25:17)
We do it at the Swampscott Yacht Club.

[Speaker 1] (1:25:17 - 1:25:21)
It is very tight in that spot and I could probably triple.

[Speaker 1] (1:25:21 - 1:25:30)
I organize it alongside Katie and we could probably triple the amount of vendors that we have and they all pay $40 to be there.

[Speaker 1] (1:25:30 - 1:25:31)
So that's just one fun idea.

[Speaker 1] (1:25:32 - 1:25:35)
Gym Rentals, we talked about this last time, you know.

[Speaker 1] (1:25:36 - 1:25:37)
Days like today where fields are closed,

[Speaker 1] (1:25:38 - 1:25:38)
again,

[Speaker 1] (1:25:38 - 1:25:44)
you know, could we have football come in or lacrosse or, you know, something like that.

[Speaker 1] (1:25:45 - 1:25:49)
We're in rentals, so if you're someone in town that wants to host a meeting,

[Speaker 1] (1:25:49 - 1:25:50)
whether it's for your nonprofit,

[Speaker 1] (1:25:51 - 1:25:54)
maybe we have a small, you know, booking fee.

[Speaker 1] (1:25:55 - 1:25:56)
This is a fun idea,

[Speaker 1] (1:25:56 - 1:25:57)
work from home flex spaces.

[Speaker 1] (1:25:57 - 1:26:02)
Sometimes you just want to get out of your house, but you don't have $500 a month to spend at a WeWork.

[Speaker 1] (1:26:02 - 1:26:06)
work. So why not use some of those smaller spaces on the first floor at Clark,

[Speaker 1] (1:26:06 - 1:26:07)
charge $25 a day.

[Speaker 1] (1:26:08 - 1:26:09)
We've got Wi-Fi you can go in,

[Speaker 1] (1:26:09 - 1:26:11)
get some peace and quiet,

[Speaker 1] (1:26:11 - 1:26:13)
especially like a day like today where it's a half day,

[Speaker 1] (1:26:13 - 1:26:18)
you want to get away from the kids or you just don't want to be home and,

[Speaker 1] (1:26:18 - 1:26:20)
you know, sometimes we just want to change the scenery.

[Speaker 1] (1:26:20 - 1:26:21)
Um,

[Speaker 1] (1:26:21 - 1:26:25)
birthday party rentals, this could be something maybe a little bit down the line,

[Speaker 1] (1:26:25 - 1:26:28)
but this could be a cool one where we could have, um,

[Speaker 1] (1:26:28 - 1:26:31)
once we build up programming and we have staff that can teach these classes,

[Speaker 1] (1:26:31 - 1:26:32)
um,

[Speaker 1] (1:26:32 - 1:26:34)
maybe we have space where folks can come in,

[Speaker 1] (1:26:34 - 1:26:35)
use,

[Speaker 1] (1:26:35 - 1:26:36)
use it for a birthday party,

[Speaker 1] (1:26:36 - 1:26:43)
and then maybe we have add-ons, like we could do an add-on craft where we have a recreation staff member, um, come in or sports.

[Speaker 1] (1:26:44 - 1:26:44)
Um,

[Speaker 1] (1:26:44 - 1:26:47)
and then senior center overflow. I've spoken to Heidi, um, several times.

[Speaker 1] (1:26:47 - 1:27:12)
times about this and there's a lot of things that they just can't do in that dining room especially like on a large scale so I would love to have them use it use the space obviously that's not a revenue maker that's more of just continuing to extend our reach within the community and having them come do whether it's Zumba there's a lot of programs they do there that is not great in that space next please

[Speaker 1] (1:27:15 - 1:27:19)
So sponsorship opportunities. This is something Mary Ellen brought up which I actually really loved.

[Speaker 1] (1:27:19 - 1:27:26)
I'm looking at it a little bit differently versus having it be a like one room sponsorship. I'm thinking we look at it quarterly.

[Speaker 1] (1:27:27 - 1:27:37)
We can put decals on the floor, the floor on the doors, excuse me. So when folks are coming in and maybe it's something where our goal could be $5,000 annually.

[Speaker 1] (1:27:37 - 1:27:39)
But you know the record.

[Speaker 1] (1:27:40 - 1:27:43)
potential rec center at Clark could be sponsored by X,

[Speaker 1] (1:27:43 - 1:27:45)
Y, and Z for Q1,

[Speaker 1] (1:27:45 - 1:27:45)
Q2,

[Speaker 1] (1:27:45 - 1:27:46)
Q4.

[Speaker 1] (1:27:46 - 1:27:48)
That could just be something cool.

[Speaker 1] (1:27:48 - 1:27:53)
It's no different than folks sponsoring the Little League or anything like that.

[Speaker 1] (1:27:55 - 1:27:56)
Next slide.

[Speaker 1] (1:27:58 - 1:27:58)
So really,

[Speaker 1] (1:27:58 - 1:28:00)
I mean, I don't really need to repeat this,

[Speaker 1] (1:28:00 - 1:28:02)
but I just kind of want to drive home.

[Speaker 1] (1:28:02 - 1:28:03)
There's a lot of potential for Clark.

[Speaker 1] (1:28:04 - 1:28:05)
I

[Speaker 1] (1:28:06 - 1:28:17)
have a vision for it and how we can offset those utilities um we'll continue to remain self-funding um and i just think it's a it's a great space for for us to grow um and it's great for the community.

[Speaker 1] (1:28:18 - 1:28:19)
Next slide.

[Speaker 1] (1:28:21 - 1:28:21)
And that's it.

[Speaker 2] (1:28:26 - 1:28:30)
Alright shall we questions, thoughts, feelings?

[Speaker 3] (1:28:30 - 1:28:56)
That that was genius to me, honestly it was. Um it clearly outlines y there is not a a person or a piece of this community that that doesn't touch. That that little display that you just put on from children to adults to seniors to inclusive programming, every single person in this town has the ability to benefit from what you just presented.

[Speaker 3] (1:28:57 - 1:29:17)
So to me that speaks volumes. That combined with what we heard at the last meeting for the folks, um you know for the life centre. Like that this is in line with that same approach, right? It's partnering with the senior centre and Heidi who you've talked it sounds like you've talked to about this at length,

[Speaker 3] (1:29:17 - 1:29:19)
right? Both your recreation department

[Speaker 1] (1:29:43 - 1:29:56)
Right. So I mean to me it that was very thoughtful how you presented that and very clear about what we can accomplish. So I I have no questions. I just think it was great. It was a lot of work I'm sure, but thank you.

[Speaker 2] (1:29:57 - 1:29:57)
Thanks.

[Speaker 1] (1:29:57 - 1:29:58)
It's helpful.

[Speaker 2] (1:29:59 - 1:29:59)
Please, David.

[Speaker 3] (1:29:59 - 1:30:01)
No, thank you for putting the

[Speaker 2] (1:30:01 - 1:30:01)
Sure.

[Speaker 3] (1:30:01 - 1:30:10)
the presentation together and actually giving us, you know, the ideas of, you know, the revenues that would be generated from each of these programmes.

[Speaker 3] (1:30:10 - 1:30:23)
Um maybe this is a question for for you Charlotte or Max. Is is there are there any capital expenditures that are needed to to ready the building for such programming?

[Speaker 4] (1:30:26 - 1:30:27)
No, I'm not sure if there are.

[Speaker 4] (1:30:29 - 1:30:37)
You know, the building has needs. Uh it's not a it's not a modern building. Um but it I there's nothing that stops us from

[Speaker 4] (1:30:37 - 1:30:40)
occupying it immediately for these purposes.

[Speaker 3] (1:30:40 - 1:30:53)
Okay. So so it's literally just moving around it's moving furniture it's moving furniture and you're and you're ready to go with some some moderate decorations special touches with you know what have you. Okay.

[Speaker 3] (1:30:57 - 1:31:21)
Uh I guess following up on both of them, I mean I think this just sounds really exciting, and I just wanna make sure that we're kinda super wi eyes wide open about like we're talking about forty eight thousand dollars in utilities costs, that's an estimate, right? Um and if we're gonna be using it a lot, uh I don't remember the details about how we got to that estimate, but we'll just assume that's true. Um but then this is a lot of programming.

[Speaker 3] (1:31:21 - 1:31:34)
Uh so is it realistic with what, you know, your time and energy and the massive recreation staff uh to be able to pull all of this off? 'Cause this is a lot, right?

[Speaker 1] (1:31:34 - 1:31:34)
Hmm.

[Speaker 3] (1:31:34 - 1:31:48)
Um so that's kind of one question and then cleaning, the town is taking on uh the uh snow removal and

[Speaker 3] (1:31:49 - 1:31:54)
couple of kind of ancillary things so I guess it's just I guess one question about the staffing and

[Speaker 1] (1:31:54 - 1:31:54)
Sure.

[Speaker 3] (1:31:54 - 1:32:13)
how does that kind of mirror like the intensity in the summer and you know preparing for the summer when you have to like you're chasing this ball you know to try to get to covering these costs and then you know are there other costs that we really should be thinking about really is the nut we're trying to solve forty eight thousand or should we be thinking that it's

[Speaker 3] (1:32:14 - 1:32:24)
I don't want to make it harder, but is it really 60 000? Because we got other things we really need to be thinking about that. Uh are there gonna be little repairs? Are there gonna be, you know, maintenance, cleaning, you

[Speaker 1] (1:32:24 - 1:32:25)
The custodials are

[Speaker 3] (1:32:25 - 1:32:27)
who's gonna be monitoring this all

[Speaker 5] (1:32:27 - 1:32:27)
Yeah,

[Speaker 3] (1:32:27 - 1:32:29)
the time when all these people are here. So just make sure we're

[Speaker 5] (1:32:29 - 1:32:29)
mm-hmm.

[Speaker 3] (1:32:29 - 1:32:31)
super eyes wide open.

[Speaker 5] (1:32:31 - 1:32:32)
Sure, I'll go first.

[Speaker 3] (1:32:32 - 1:32:32)
Great.

[Speaker 5] (1:32:32 - 1:32:40)
Um I just to uh to David's point about m being move-in ready, um no, it it probably just needs a thorough cleaning.

[Speaker 5] (1:32:40 - 1:32:49)
I've already done a lot of moving and jiggering, you know, with the approval of the school when I used it for the no school days,

[Speaker 5] (1:32:49 - 1:32:52)
but it does need like a good cleaning.

[Speaker 5] (1:32:52 - 1:32:56)
But other than that, it's just a matter of moving furniture. Most of the classrooms are empty,

[Speaker 5] (1:32:56 - 1:32:58)
like kind of like a blank canvas,

[Speaker 5] (1:32:58 - 1:32:59)
which is really nice.

[Speaker 5] (1:32:59 - 1:33:01)
And that's mostly what we need for a lot.

[Speaker 5] (1:33:01 - 1:33:05)
The gym, I think we may look at those floors a little bit.

[Speaker 5] (1:33:06 - 1:33:09)
But especially for indoor pickleball, we don't want people to slip,

[Speaker 5] (1:33:09 - 1:33:11)
but the gym is obviously a really great space.

[Speaker 5] (1:33:12 - 1:33:13)
Okay,

[Speaker 5] (1:33:13 - 1:33:15)
so then to move on to your dug.

[Speaker 5] (1:33:15 - 1:33:22)
So staffing, we do have an open position for an assistant rec coordinator that we're currently interviewing for.

[Speaker 5] (1:33:23 - 1:33:28)
That person would help me exclusively with programming. That's one of the biggest things that their job would really be,

[Speaker 5] (1:33:28 - 1:33:32)
and that's previously what the previous...

[Speaker 5] (1:33:33 - 1:33:35)
a person in that role did as well.

[Speaker 5] (1:33:37 - 1:33:59)
I'm not naive to think it'll be a lot of work but I'm really up for the challenge because I kind of want to prove that we can do this because I do think that there's a want and a need and I feel like it's just sort of like a missing part of for the community and to me it's just so tempting because that building is there and we can really prove that that recreation can can do this but also with partnering with all the other

[Speaker 5] (1:34:01 - 1:34:21)
groups in town like like the senior center in terms of getting in and out of the building and staffing and the heating bills and things like that off the bat that forty eight thousand dollars was based on Clark as a school Monday through Friday about a hundred and 180 days that school 180 days now that would be a little

[Speaker 5] (1:34:23 - 1:34:33)
But again, as if I could go in there and use it for 180 days, but let's just say I used it for two to three days a week, I would probably try to have my programming be sort of within those, let's say it's Monday,

[Speaker 5] (1:34:33 - 1:34:34)
Wednesday,

[Speaker 5] (1:34:34 - 1:34:34)
Friday.

[Speaker 5] (1:34:34 - 1:34:40)
So that way I would know that my utilities would be being used versus having many days with shorter windows.

[Speaker 5] (1:34:42 - 1:35:08)
I have talked to Jody Watts about senior help for like a front desk reception area so that way when folks come to a class it would be amazing for that program because it would increase hours for them because I know a lot of folks like right now it's crunch time they want to get their hours in so they can hit that so having having those folks there's there's so many in the program I know it's well over I believe it's 130 or so.

[Speaker 5] (1:35:08 - 1:35:09)
that are in that program.

[Speaker 5] (1:35:09 - 1:35:13)
And I know that's what Marblehead does as well at their center.

[Speaker 5] (1:35:14 - 1:35:24)
So I would utilize them to help me with that part of it in terms of staffing the physical buildings. We just wouldn't want people just coming in and out of it with just the classroom staff.

[Speaker 5] (1:35:24 - 1:35:26)
We want some sort of reception area.

[Speaker 5] (1:35:26 - 1:35:34)
There is a, I am in the process of switching over the recreational platform and there will be.

[Speaker 5] (1:35:34 - 1:35:53)
barcodes so that way when folks are in a rec program their barcode will be scanned so it'll be much easier for people to like get in and out of things a lot easier for parents for signing in and out everything there's we do a lot of paper right now so trying to move away from that and getting getting it in real time so that would be something we would implement there as well

[Speaker 1] (1:35:54 - 1:35:56)
But that's a good point about custodial. Max,

[Speaker 1] (1:35:56 - 1:35:57)
can you speak to

[Speaker 5] (1:35:57 - 1:35:57)
Oh,

[Speaker 1] (1:35:57 - 1:35:57)
that a little

[Speaker 5] (1:35:57 - 1:35:57)
yeah.

[Speaker 1] (1:35:57 - 1:35:57)
bit?

[Speaker 1] (1:35:57 - 1:36:05)
Like how does that work in terms of do we have to, would we have to use school custodians? Would it be based on hourly rate?

[Speaker 1] (1:36:05 - 1:36:07)
Like how does that piece work?

[Speaker 4] (1:36:07 - 1:36:10)
No, we don't have to use school custodians.

[Speaker 4] (1:36:11 - 1:36:13)
Charlotte and I have actually already talked about this a little bit.

[Speaker 4] (1:36:14 - 1:36:16)
I think there's different sort of options,

[Speaker 4] (1:36:17 - 1:36:21)
and depending on exactly how they're using and exactly what the needs are,

[Speaker 4] (1:36:21 - 1:36:25)
you know, I can work with REC to kind of figure that out.

[Speaker 4] (1:36:25 - 1:36:30)
I think cleaning contractors are probably a good idea in some fashion.

[Speaker 4] (1:36:30 - 1:36:35)
It might be a mix like we do at the schools where there's cleaning contractors and some custodial support,

[Speaker 4] (1:36:36 - 1:36:38)
but, you know,

[Speaker 4] (1:36:38 - 1:36:39)
there's things available.

[Speaker 3] (1:36:39 - 1:36:39)
Great.

[Speaker 5] (1:36:39 - 1:36:45)
Yeah, but the good news is when the building's open, I don't need to always have a custodian, because that would incur a cost every time I open

[Speaker 1] (1:36:45 - 1:36:45)
But that

[Speaker 5] (1:36:45 - 1:36:45)
it.

[Speaker 1] (1:36:45 - 1:36:47)
was gonna say, if we have to use union

[Speaker 5] (1:36:47 - 1:36:47)
Right.

[Speaker 1] (1:36:47 - 1:36:48)
custodians, you know,

[Speaker 5] (1:36:48 - 1:36:48)
Nope.

[Speaker 1] (1:36:48 - 1:36:52)
hourly, overtime, that type of stuff, so that's that's a good question.

[Speaker 3] (1:36:52 - 1:37:01)
Because it probably isn't necessarily de minimis. I mean, you're probably gonna have to have some pretty big space, right, you're gonna have to have it clean probably once a week or something. So

[Speaker 3] (1:37:03 - 1:37:13)
Even 500 bucks a week, that's like starting to add up some real money. So you just have to kind of keep that in mind in terms of what you're trying to sell for. What about insurance? Who's gonna cover insurance?

[Speaker 3] (1:37:14 - 1:37:15)
How does that work?

[Speaker 4] (1:37:15 - 1:37:18)
That question came up actually from the school committee.

[Speaker 4] (1:37:19 - 1:37:25)
The town and school are not like separately insured. It's all one policy.

[Speaker 4] (1:37:25 - 1:37:32)
So it will be advisable to like update the insurance company on what the use of the building is.

[Speaker 4] (1:37:33 - 1:37:38)
But there's not like it's not like a change of carriers or policies or anything.

[Speaker 3] (1:37:38 - 1:37:44)
That being said for insurance it would go from unoccupied to used so there is a potential that that would help.

[Speaker 6] (1:37:44 - 1:37:45)
It wouldn't hurt as much.

[Speaker 1] (1:37:46 - 1:37:46)
Right,

[Speaker 6] (1:37:46 - 1:37:47)
You know, then

[Speaker 1] (1:37:47 - 1:37:47)
exactly.

[Speaker 6] (1:37:47 - 1:37:47)
it begin

[Speaker 5] (1:37:47 - 1:37:47)
It

[Speaker 1] (1:37:47 - 1:37:48)
Right.

[Speaker 6] (1:37:48 - 1:37:49)
uh and on our tape building is

[Speaker 1] (1:37:49 - 1:37:49)
Is

[Speaker 6] (1:37:49 - 1:37:49)
more

[Speaker 1] (1:37:49 - 1:37:50)
actually more

[Speaker 6] (1:37:50 - 1:37:50)
incarrying

[Speaker 1] (1:37:50 - 1:37:50)
expensive,

[Speaker 1] (1:37:50 - 1:37:50)
right?

[Speaker 6] (1:37:50 - 1:37:53)
in and some of them when it's being used regularly.

[Speaker 6] (1:37:53 - 1:37:54)
I

[Speaker 1] (1:37:54 - 1:37:54)
True.

[Speaker 6] (1:37:54 - 1:37:56)
don't want to say it help without knowing what the client said that would

[Speaker 1] (1:37:56 - 1:37:57)
Oh,

[Speaker 6] (1:37:57 - 1:37:57)
be.

[Speaker 1] (1:37:57 - 1:37:57)
right.

[Speaker 4] (1:37:57 - 1:37:57)
Yeah.

[Speaker 7] (1:37:57 - 1:38:00)
Um do we have a um

[Speaker 7] (1:38:01 - 1:38:17)
So when REC is using it, obviously there's no need. But when REC then allows third parties to lease the space, do we have a short form use and occupancy agreement that people would sign, where if they incurred damages or, you know, we can mitigate liability there?

[Speaker 6] (1:38:17 - 1:38:19)
I we would have to create it.

[Speaker 7] (1:38:19 - 1:38:19)
Okay.

[Speaker 6] (1:38:19 - 1:38:25)
I unless you know of one that already exists, I certainly don't, and one specific to Clark is what we would work with KPN.

[Speaker 7] (1:38:25 - 1:38:27)
And then just for the for matters like that, if

[Speaker 7] (1:38:27 - 1:38:34)
Not saying we start this at the back, but we talk about birthday parties and stuff, I assume there would maybe be a deposit involved and

[Speaker 1] (1:38:34 - 1:38:34)
Oh, making of course.

[Speaker 7] (1:38:34 - 1:38:35)
sure that we hold that

[Speaker 5] (1:38:36 - 1:38:36)
Yep.

[Speaker 1] (1:38:36 - 1:38:36)
Mm.

[Speaker 7] (1:38:36 - 1:38:40)
correctly and in a separate account if necessary and how all that works and

[Speaker 6] (1:38:40 - 1:38:43)
I I think that particular idea is further down the road than

[Speaker 5] (1:38:43 - 1:38:43)
Yeah.

[Speaker 6] (1:38:43 - 1:38:45)
what we're trying to do to m

[Speaker 6] (1:38:45 - 1:38:52)
Prove the idea and the concept in the use case and that's an idea of something that we can do to expand so it gives us a little more runway to get it all lined up

[Speaker 7] (1:38:52 - 1:39:14)
yeah i mean that was one of the catalysts for starting the community life center feasibility study was because as a parent i heard people who had winter birthdays all the time were like we just want a place to go do x thing and our house is not big enough and we won't have 20 kids coming and like where do we go for that people go to you know like plaster fun time used to be a big thing when you had little kids or something like the mess you don't want

[Speaker 2] (1:39:16 - 1:39:21)
But you're talking $300 an hour when you're doing birthday like I mean, it's exorbitant.

[Speaker 1] (1:39:21 - 1:39:21)
a bit. Yeah,

[Speaker 2] (1:39:21 - 1:39:21)
I mean, I mean money

[Speaker 1] (1:39:21 - 1:39:22)
it's something

[Speaker 2] (1:39:22 - 1:39:22)
that you you could actually

[Speaker 1] (1:39:22 - 1:39:22)
could definitely

[Speaker 2] (1:39:22 - 1:39:22)
make is

[Speaker 1] (1:39:22 - 1:39:28)
look into sooner rather than later considering winter's right around the corner and if that could really help offset its low lift and

[Speaker 1] (1:39:29 - 1:39:30)
If there's a positive

[Speaker 3] (1:39:30 - 1:39:30)
especially

[Speaker 1] (1:39:30 - 1:39:30)
health or

[Speaker 3] (1:39:30 - 1:39:30)
especially

[Speaker 1] (1:39:30 - 1:39:31)
liability,

[Speaker 3] (1:39:31 - 1:39:32)
the gym for like

[Speaker 2] (1:39:32 - 1:39:32)
right right

[Speaker 3] (1:39:32 - 1:39:40)
a sports type party I mean people are spending $600 or more at Danvers indoor sports and it's a hike to get to so or

[Speaker 4] (1:39:40 - 1:39:41)
or a slime party.

[Speaker 1] (1:39:42 - 1:39:43)
Or a slime party,

[Speaker 4] (1:39:43 - 1:39:43)
Birthday

[Speaker 1] (1:39:43 - 1:39:43)
which people just

[Speaker 4] (1:39:43 - 1:39:44)
birthday

[Speaker 1] (1:39:44 - 1:39:44)
never

[Speaker 4] (1:39:44 - 1:39:44)
pickleball.

[Speaker 1] (1:39:44 - 1:39:44)
have.

[Speaker 2] (1:39:44 - 1:39:45)
yeah yeah

[Speaker 1] (1:39:45 - 1:39:45)
Right,

[Speaker 2] (1:39:45 - 1:39:45)
oh

[Speaker 1] (1:39:45 - 1:39:56)
birthday party. that's what I was going to say so I was up by Liberty Tree Mall and the Bed Bath & Beyond across from Liberty Tree Mall is now a 100% pickleball location and I had to laugh out loud when we drove by because I thought

[Speaker 1] (1:39:56 - 1:39:56)
that

[Speaker 2] (1:39:56 - 1:39:57)
Oh,

[Speaker 1] (1:39:57 - 1:39:57)
Clark

[Speaker 2] (1:39:57 - 1:39:58)
I

[Speaker 1] (1:39:58 - 1:39:59)
school someday classrooms

[Speaker 2] (1:39:59 - 1:40:00)
don't know.

[Speaker 1] (1:40:00 - 1:40:00)
will be the wall

[Speaker 5] (1:40:04 - 1:40:07)
In terms of, like we haven't signed this yet,

[Speaker 5] (1:40:07 - 1:40:11)
so are the schools picking up the utilities?

[Speaker 5] (1:40:12 - 1:40:16)
Until like this starts how we we kind of talked

[Speaker 1] (1:40:16 - 1:40:16)
We

[Speaker 5] (1:40:16 - 1:40:16)
about this

[Speaker 1] (1:40:16 - 1:40:16)
talked

[Speaker 5] (1:40:16 - 1:40:16)
last time,

[Speaker 1] (1:40:16 - 1:40:17)
about that last time.

[Speaker 5] (1:40:17 - 1:40:18)
but I don't think we settled it

[Speaker 6] (1:40:18 - 1:40:18)
So,

[Speaker 5] (1:40:18 - 1:40:19)
did we or at least

[Speaker 6] (1:40:19 - 1:40:24)
I think the question last time was what their budget is or is not for

[Speaker 5] (1:40:24 - 1:40:24)
It was a budget.

[Speaker 6] (1:40:24 - 1:40:24)
that.

[Speaker 5] (1:40:24 - 1:40:24)
Yeah

[Speaker 6] (1:40:24 - 1:40:27)
We, until we sign this, we are not on

[Speaker 3] (1:40:27 - 1:40:28)
Responsible.

[Speaker 6] (1:40:28 - 1:40:33)
the REC side responsible for any of that. So, that would be a question for the...

[Speaker 7] (1:40:34 - 1:40:37)
Yeah, I think this agreement starts November 1st.

[Speaker 7] (1:40:37 - 1:40:39)
Our utility bills are roughly.

[Speaker 7] (1:40:40 - 1:40:58)
monthly it's not perfect so I think the expectation would be like the November usage we would start to process it and pay it from the from the revolving account this this is actually not a one-sided thing it goes to school committee tomorrow as well so they also have to agree to it

[Speaker 1] (1:41:04 - 1:41:05)
Any more questions?

[Speaker 5] (1:41:08 - 1:41:10)
Thank you for being very thorough.

[Speaker 5] (1:41:10 - 1:41:12)
It's exciting, but it's like a little business,

[Speaker 5] (1:41:12 - 1:41:14)
you know, it's really.

[Speaker 6] (1:41:14 - 1:41:14)
It's a big

[Speaker 1] (1:41:14 - 1:41:15)
It's a big business,

[Speaker 1] (1:41:15 - 1:41:16)
That's what it

[Speaker 2] (1:41:16 - 1:41:16)
true.

[Speaker 1] (1:41:16 - 1:41:17)
is, it's a big business.

[Speaker 7] (1:41:17 - 1:41:21)
And and just last thing, we had talked about the rep revolving account from a from an expenditure perspective.

[Speaker 3] (1:41:21 - 1:41:22)
Yep.

[Speaker 7] (1:41:22 - 1:41:23)
So if you're going to add these programmes,

[Speaker 7] (1:41:24 - 1:41:26)
we may want to consider upping the the

[Speaker 2] (1:41:26 - 1:41:27)
The limit.

[Speaker 7] (1:41:27 - 1:41:28)
rep revolving account limit.

[Speaker 3] (1:41:28 - 1:41:28)
It's already at 98%.

[Speaker 1] (1:41:28 - 1:41:33)
Yes, I don't know how we don't considering we were within $6,000 I think Patrick said.

[Speaker 3] (1:41:33 - 1:41:33)
Patrick.

[Speaker 6] (1:41:34 - 1:41:36)
I wrote that down already so the Patrick

[Speaker 1] (1:41:36 - 1:41:36)
Yeah.

[Speaker 6] (1:41:36 - 1:41:37)
and I can talk about it.

[Speaker 1] (1:41:37 - 1:41:37)
Me.

[Speaker 2] (1:41:37 - 1:41:37)
Yeah, me too.

[Speaker 6] (1:41:37 - 1:41:41)
Address it at which ever time meeting it's appropriate. But

[Speaker 7] (1:41:41 - 1:41:41)
Yeah.

[Speaker 6] (1:41:41 - 1:41:41)
well

[Speaker 5] (1:41:41 - 1:41:41)
Yeah. Probably this

[Speaker 7] (1:41:41 - 1:41:42)
I don't.

[Speaker 6] (1:41:42 - 1:41:42)
appr probably that's

[Speaker 5] (1:41:42 - 1:41:42)
this is

[Speaker 2] (1:41:42 - 1:41:42)
Probably

[Speaker 6] (1:41:42 - 1:41:43)
that's what this I think.

[Speaker 2] (1:41:43 - 1:41:43)
one coming up.

[Speaker 6] (1:41:43 - 1:41:46)
Yeah, but I just I I have that at the top of the list.

[Speaker 7] (1:41:46 - 1:41:47)
Awesome.

[Speaker 6] (1:41:47 - 1:41:47)
Yeah.

[Speaker 1] (1:41:47 - 1:41:47)
Great.

[Speaker 6] (1:41:47 - 1:41:49)
I saw that coming after Patrick's presentation.

[Speaker 2] (1:41:49 - 1:41:50)
Thank you.

[Speaker 1] (1:41:52 - 1:41:58)
Um do we wanna I'll entertain a motion now for the M_O_U_ or do you wanna get into the discussion on the recvolving account first?

[Speaker 2] (1:42:00 - 1:42:02)
I would make the motion to approve the M_O_U_

[Speaker 1] (1:42:03 - 1:42:04)
I get a second.

[Speaker 6] (1:42:04 - 1:42:05)
A second?

[Speaker 1] (1:42:06 - 1:42:10)
And I just want to make sure Mary Ellen's not on. Okay, so we uh all those in favor?

[Speaker 6] (1:42:11 - 1:42:11)
Aye.

[Speaker 2] (1:42:11 - 1:42:11)
Aye.

[Speaker 6] (1:42:11 - 1:42:11)
Aye.

[Speaker 5] (1:42:11 - 1:42:11)
Aye.

[Speaker 1] (1:42:12 - 1:42:12)
Good luck.

[Speaker 3] (1:42:13 - 1:42:13)
Thanks.

[Speaker 1] (1:42:18 - 1:42:20)
Thank you Charlotte and you guys for joining us.

[Speaker 2] (1:42:21 - 1:42:22)
Thank you Charlotte.

[Speaker 2] (1:42:23 - 1:42:24)
Thanks, Max.

[Speaker 2] (1:42:28 - 1:42:28)
And

[Speaker 1] (1:42:28 - 1:42:28)
Hopefully

[Speaker 2] (1:42:28 - 1:42:29)
isn't it?

[Speaker 1] (1:42:29 - 1:42:30)
it passes some school committee.

[Speaker 2] (1:42:31 - 1:42:31)
Yeah.

[Speaker 7] (1:42:31 - 1:42:32)
It has once before, so.

[Speaker 1] (1:42:35 - 1:42:40)
Alrighty. Um so let's move on to then a discussion on rec revolving.

[Speaker 1] (1:42:42 - 1:42:43)
Who is heading that?

[Speaker 6] (1:42:43 - 1:42:45)
I am not certain was it

[Speaker 1] (1:42:47 - 1:42:47)
No?

[Speaker 2] (1:42:47 - 1:42:48)
Nobody wants it. Neither would

[Speaker 6] (1:42:48 - 1:42:49)
No,

[Speaker 2] (1:42:49 - 1:42:49)
I.

[Speaker 6] (1:42:49 - 1:42:51)
I mean we had the presentation on the

[Speaker 2] (1:42:51 - 1:42:51)
Okay.

[Speaker 6] (1:42:51 - 1:42:56)
direct revolving account numbers we discussed. I am uncertain to be honest, I apologize.

[Speaker 1] (1:42:56 - 1:42:56)
Okay, that's

[Speaker 2] (1:42:56 - 1:42:56)
Okay.

[Speaker 1] (1:42:56 - 1:42:56)
okay.

[Speaker 6] (1:42:56 - 1:42:58)
Is there any information?

[Speaker 2] (1:42:58 - 1:42:58)
Mm-hmm.

[Speaker 3] (1:42:58 - 1:42:58)
I

[Speaker 1] (1:42:58 - 1:42:58)
Well,

[Speaker 3] (1:42:58 - 1:42:58)
thought I saw

[Speaker 1] (1:42:58 - 1:42:59)
there was some,

[Speaker 3] (1:42:59 - 1:42:59)
it somewhere.

[Speaker 1] (1:42:59 - 1:43:02)
I guess Patrick provided us with a little bit in the prior.

[Speaker 2] (1:43:06 - 1:43:06)
Okay.

[Speaker 1] (1:43:06 - 1:43:10)
presentation along with the other accounts we can always circle back to this if

[Speaker 8] (1:43:10 - 1:43:18)
I didn't have anything prepared for this item. The FY25 activity and ending balance is in the FY25 presentation for your reference.

[Speaker 8] (1:43:18 - 1:43:22)
There's happy to prepare anything for that.

[Speaker 1] (1:43:23 - 1:43:23)
Okay.

[Speaker 6] (1:43:23 - 1:43:24)
Could we come back

[Speaker 1] (1:43:24 - 1:43:24)
Yeah,

[Speaker 6] (1:43:24 - 1:43:24)
when there

[Speaker 1] (1:43:24 - 1:43:24)
absolutely.

[Speaker 6] (1:43:24 - 1:43:25)
is a Not question?

[Speaker 1] (1:43:25 - 1:43:25)
a problem.

[Speaker 6] (1:43:25 - 1:43:25)
I apologize.

[Speaker 1] (1:43:25 - 1:43:28)
I just, I guess from a utilization perspective,

[Speaker 1] (1:43:29 - 1:43:29)
Patrick,

[Speaker 1] (1:43:29 - 1:43:33)
this maybe is a softball, but if it isn't, just punt it and we will answer it later.

[Speaker 1] (1:43:34 - 1:43:37)
People always say how much money is in the rec revolving account,

[Speaker 1] (1:43:38 - 1:43:49)
but then if this parallel makes sense, because the utilization is so high, it shows that the money coming in and going out is equitable. So it is not just sitting there like.

[Speaker 1] (1:43:50 - 1:43:55)
hoarding money we're actually taking it in because we're spending it and so

[Speaker 2] (1:43:55 - 1:43:56)
It's a punitive referral.

[Speaker 1] (1:43:56 - 1:44:01)
it makes sense to be that high we actually maybe just talked about it being greater

[Speaker 8] (1:44:01 - 1:44:06)
Right. And like if we use FY25 results as

[Speaker 8] (1:44:07 - 1:44:11)
Like a starting point I did mention that expenditures exceeded revenues slightly

[Speaker 1] (1:44:11 - 1:44:11)
Yep.

[Speaker 5] (1:44:11 - 1:44:11)
Yeah

[Speaker 8] (1:44:11 - 1:44:12)
so

[Speaker 8] (1:44:13 - 1:44:23)
That's the pattern we were in an FY 25 certainly if we're onboarding new programs and new expense I think upping the limit would be prudent and

[Speaker 1] (1:44:23 - 1:44:23)
Okay.

[Speaker 8] (1:44:23 - 1:44:24)
probably necessary

[Speaker 1] (1:44:25 - 1:44:25)
Great.

[Speaker 1] (1:44:25 - 1:44:26)
All right. Well,

[Speaker 1] (1:44:26 - 1:44:32)
we will, given the MOU and Mary Ellen isn't here and she loves this topic,

[Speaker 1] (1:44:32 - 1:44:33)
we should come back to it.

[Speaker 7] (1:44:34 - 1:44:35)
I

[Speaker 1] (1:44:39 - 1:44:45)
All right, climate action has been patiently sitting and waiting for us to appreciate it.

[Speaker 5] (1:44:46 - 1:44:48)
I mean while the planet's warming up as we speak.

[Speaker 5] (1:44:50 - 1:44:51)
It's a hot air up here.

[Speaker 5] (1:44:52 - 1:44:52)
The room.

[Speaker 1] (1:44:52 - 1:44:54)
Things are dire.

[Speaker 2] (1:44:54 - 1:44:55)
It is always hot air up there.

[Speaker 1] (1:44:57 - 1:44:59)
All right, we can bring forward there.

[Speaker 1] (1:45:01 - 1:45:02)
Presentation Diane, please.

[Speaker 1] (1:45:23 - 1:45:26)
You guys want to introduce yourselves, even though we know

[Speaker 2] (1:45:26 - 1:45:26)
Sure.

[Speaker 1] (1:45:26 - 1:45:27)
most of you, all of you.

[Speaker 2] (1:45:29 - 1:45:32)
Oh, I think we have three slide decks, so we have like a quick

[Speaker 1] (1:45:32 - 1:45:32)
Oh, okay.

[Speaker 2] (1:45:32 - 1:45:33)
meeting.

[Speaker 6] (1:45:34 - 1:45:34)
Well, I signed off

[Speaker 2] (1:45:34 - 1:45:34)
And then we're

[Speaker 6] (1:45:34 - 1:45:35)
thumbs.

[Speaker 2] (1:45:35 - 1:45:35)
I gonna

[Speaker 6] (1:45:35 - 1:45:36)
see you have the the surround mic

[Speaker 1] (1:45:36 - 1:45:37)
Put a mic in.

[Speaker 6] (1:45:37 - 1:45:38)
in front of our participant.

[Speaker 6] (1:45:38 - 1:45:39)
Yes, pass me around it.

[Speaker 2] (1:45:39 - 1:45:40)
Alright, are we ready?

[Speaker 1] (1:45:42 - 1:45:42)
That's the reason.

[Speaker 1] (1:45:42 - 1:45:43)
The reason.

[Speaker 2] (1:45:43 - 1:45:44)
Yep, that's right.

[Speaker 6] (1:45:49 - 1:45:50)
Mm-hmm.

[Speaker 2] (1:45:50 - 1:45:53)
Then there should be another two presentations.

[Speaker 6] (1:45:53 - 1:45:53)
Three slides.

[Speaker 1] (1:45:53 - 1:45:54)
I think I have one now.

[Speaker 6] (1:45:54 - 1:45:54)
Oh.

[Speaker 2] (1:45:54 - 1:45:55)
Okay, great.

[Speaker 6] (1:46:01 - 1:46:01)
It's late.

[Speaker 6] (1:46:02 - 1:46:08)
It's late. It's become apparent it's late, yeah, it's very late. But uh they decided to do it fine.

[Speaker 5] (1:46:08 - 1:46:08)
Fine.

[Speaker 6] (1:46:08 - 1:46:11)
So I think it was at least but they really did both.

[Speaker 1] (1:46:11 - 1:46:12)
Alrighty.

[Speaker 2] (1:46:12 - 1:46:12)
Alright.

[Speaker 2] (1:46:14 - 1:46:15)
Hi, I'm Martha Smith.

[Speaker 2] (1:46:16 - 1:46:18)
I'm chair of the Climate Action and Resilience Committee.

[Speaker 2] (1:46:19 - 1:46:20)
Just to restate our mission,

[Speaker 2] (1:46:20 - 1:46:28)
the Climate Action and Resilience Committee maintains our climate action plan and promotes implementation of actions in the plan.

[Speaker 2] (1:46:28 - 1:46:33)
We advocate for projects that reduce emissions and mitigate impacts of climate change.

[Speaker 2] (1:46:34 - 1:46:36)
We support municipal leads in town,

[Speaker 2] (1:46:36 - 1:46:40)
other committees, and do outreach to deliver information and guidance.

[Speaker 2] (1:46:41 - 1:46:43)
to community members in town.

[Speaker 2] (1:46:48 - 1:46:57)
Our Climate Action Plan is organized into five major focus areas and just on the right is a chart of where our emissions are coming from.

[Speaker 2] (1:46:57 - 1:47:06)
So over 50% of our emissions are coming from buildings and over 30% is coming from transportation or vehicles.

[Speaker 2] (1:47:08 - 1:47:12)
And I'm just going to go through some of our recent

[Speaker 2] (1:47:18 - 1:47:19)
activities.

[Speaker 5] (1:47:19 - 1:47:20)
Next slide Diane, please.

[Speaker 1] (1:47:20 - 1:47:21)
Oh, she's got it.

[Speaker 2] (1:47:21 - 1:47:21)
Yeah.

[Speaker 5] (1:47:21 - 1:47:21)
Oh.

[Speaker 2] (1:47:21 - 1:47:21)
Is it?

[Speaker 5] (1:47:21 - 1:47:22)
Sorry.

[Speaker 2] (1:47:22 - 1:47:23)
Next

[Speaker 5] (1:47:23 - 1:47:23)
Sorry.

[Speaker 1] (1:47:24 - 1:47:25)
Next slide, Martha.

[Speaker 2] (1:47:25 - 1:47:26)
It's being

[Speaker 1] (1:47:26 - 1:47:28)
You might be too far away

[Speaker 6] (1:47:28 - 1:47:28)
Yep.

[Speaker 1] (1:47:28 - 1:47:28)
from

[Speaker 2] (1:47:28 - 1:47:28)
Yeah,

[Speaker 1] (1:47:28 - 1:47:28)
Let's the transmitter.

[Speaker 6] (1:47:28 - 1:47:29)
just open a window.

[Speaker 2] (1:47:29 - 1:47:30)
coax is not going to cut it.

[Speaker 7] (1:47:30 - 1:47:31)
Oh, that so

[Speaker 6] (1:47:31 - 1:47:31)
On the left.

[Speaker 7] (1:47:31 - 1:47:32)
close.

[Speaker 2] (1:47:38 - 1:47:39)
Thank you.

[Speaker 2] (1:47:40 - 1:47:41)
All right.

[Speaker 2] (1:47:41 - 1:47:48)
A major accomplishment largely driven by our committee was the designation of Swampscott as a climate leader community.

[Speaker 2] (1:47:48 - 1:47:53)
This was a result of our towns meeting five required criteria,

[Speaker 2] (1:47:53 - 1:47:57)
the last of which was submitting a municipal decarbonization plan,

[Speaker 2] (1:47:57 - 1:47:59)
which we did in December of 2024.

[Speaker 2] (1:48:00 - 1:48:03)
This makes our town eligible for significant...

[Speaker 2] (1:48:04 - 1:48:25)
Grants, opportunities, including $150,000 technical assistance grant and up to make $1 million accelerator grant and these would target musable buildings specifically and we're currently working with Max to identify the best projects for submittal.

[Speaker 2] (1:48:26 - 1:48:34)
We are also continuing to support the Community First Program to encourage free home energy audits, weatherization, and HVAC conversions.

[Speaker 2] (1:48:35 - 1:48:49)
We're doing community outreach and have recently set up a resilient Swamscott website to promote community engagement with activities that community members themselves can participate in to reduce emissions.

[Speaker 2] (1:48:51 - 1:49:09)
we're participating in the municipal vulnerability preparedness program 2.0 and also contributing to the town's update to the hazard mitigation plan and the town's 2035 master plan and most recently we're starting to work on sustainability guidelines with

[Speaker 1] (1:49:12 - 1:49:20)
And last year we worked on a climate futures project which is intended to help educate our community about climate change impacts.

[Speaker 1] (1:49:20 - 1:49:29)
And I'd like to introduce professor Tom Starr, professor of graphic and information design at Northeastern, who's gonna give an overview of the project.

[Speaker 2] (1:49:31 - 1:49:32)
So yeah, I'll try.

[Speaker 3] (1:49:33 - 1:49:34)
Thank you sir. And

[Speaker 1] (1:49:34 - 1:49:35)
And I'll the be other

[Speaker 3] (1:49:35 - 1:49:35)
have another slide up

[Speaker 1] (1:49:35 - 1:49:35)
slide

[Speaker 3] (1:49:35 - 1:49:36)
there.

[Speaker 1] (1:49:36 - 1:49:36)
there.

[Speaker 3] (1:49:36 - 1:49:37)
I think you did this.

[Speaker 1] (1:49:37 - 1:49:37)
Yes.

[Speaker 3] (1:49:37 - 1:49:37)
Okay.

[Speaker 1] (1:49:44 - 1:49:48)
And while we're setting up, do you have any questions about any of the activities?

[Speaker 4] (1:49:51 - 1:49:52)
Great job.

[Speaker 1] (1:49:52 - 1:49:54)
All right, we'll take it.

[Speaker 5] (1:49:54 - 1:49:55)
Listen,

[Speaker 5] (1:49:55 - 1:49:56)
I will say this,

[Speaker 5] (1:49:56 - 1:49:58)
you guys are always very,

[Speaker 5] (1:49:58 - 1:50:09)
a very engaged group. You're always very present at a lot of things that happen around the community. And it's just, it's nice to see that it sort of hasn't lost its momentum.

[Speaker 5] (1:50:09 - 1:50:16)
You guys have probably gained momentum since you've sort of established and you've been energized by big wins.

[Speaker 5] (1:50:16 - 1:50:20)
And I appreciate all the work that your committee is doing for us.

[Speaker 6] (1:50:25 - 1:50:27)
You sound so much more professional than I do.

[Speaker 5] (1:50:28 - 1:50:29)
Sorry,

[Speaker 5] (1:50:29 - 1:50:31)
you made it easy.

[Speaker 7] (1:50:39 - 1:50:48)
I'll take advantage of the awkward pause you had mentioned that that's okay. I'm Neil Duffy and just mentioned since you were talking about Clark.

[Speaker 7] (1:50:49 - 1:51:06)
utilities just put a plug in for a future project the Clark school is one of the best sites for solar and electrifying that building and putting solar on that building would probably easily pay for the electric use but it would be an investment well

[Speaker 6] (1:51:06 - 1:51:07)
Hmm.

[Speaker 6] (1:51:08 - 1:51:11)
Maybe a candidate for a decarbonization accelerator.

[Speaker 5] (1:51:11 - 1:51:11)
I just,

[Speaker 7] (1:51:11 - 1:51:17)
I'm sure there are plenty of other candidates so I don't want to jump the queue on that there are a lot of

[Speaker 7] (1:51:17 - 1:51:29)
a lot of needs and a lot of buildings, so. But I think for that building long-term it's a good idea and something that we'd been thinking about. I it needs a new roof too, I think. So you'd have to start there. So

[Speaker 5] (1:51:30 - 1:51:30)
See you.

[Speaker 5] (1:51:30 - 1:51:30)
Thanks.

[Speaker 7] (1:51:31 - 1:51:32)
Sorry, Max. I mean

[Speaker 1] (1:51:36 - 1:51:36)
That's

[Speaker 6] (1:51:36 - 1:51:37)
As

[Speaker 1] (1:51:37 - 1:51:37)
right.

[Speaker 6] (1:51:37 - 1:51:44)
we heard from some people during public comment, you know, it's not a done deal. What would be the use of that building or anything either long term?

[Speaker 6] (1:51:44 - 1:51:45)
So a lot

[Speaker 7] (1:51:45 - 1:51:46)
Yeah, good point.

[Speaker 6] (1:51:46 - 1:51:47)
of questions.

[Speaker 7] (1:51:47 - 1:51:47)
Yeah.

[Speaker 1] (1:51:47 - 1:51:50)
But that is part of our decarbonization plan,

[Speaker 1] (1:51:50 - 1:51:52)
so it's included.

[Speaker 5] (1:51:57 - 1:51:59)
Yeah, we'd love to understand more as we invest in some of these.

[Speaker 5] (1:52:01 - 1:52:27)
long-term output grant funding where we're making investments into utilities how change of use in building renovations things like that affect those long-term I'm sure that's max you know all about that I'm sure but would love to understand like is it worth it at Clark to go down the grant road for some of this if we don't have a long-term usage established for it yet or is that putting the cart before the horse

[Speaker 8] (1:52:29 - 1:52:30)
Uh, good

[Speaker 9] (1:52:30 - 1:52:30)
This is the one.

[Speaker 8] (1:52:30 - 1:52:31)
job, yeah.

[Speaker 5] (1:52:31 - 1:52:32)
All right.

[Speaker 8] (1:52:34 - 1:52:54)
So anyway, thank you for having me uh attend. And what I really want to do is just put in perspective that this is a regional project and s uh Swampscott would be a c a collaborator along with many other North Shore towns. And although I work in Boston, I live on the North Shore, and that's one of the reasons I'm doing the project here. And it's

[Speaker 8] (1:52:54 - 1:53:12)
Um it's funded by the Essex County Community Foundation, so there's no cost to any of the communities. And the funding was granted in just to fill in the time. Okay, the funding was granted in uh 2021 and I've been working with um

[Speaker 8] (1:53:13 - 1:53:27)
communities on a rotating basis, a quite a few communities as well as uh organizations like the trustees of reservations. And so um already there are a hundred and sixteen site specific installations. Um

[Speaker 8] (1:53:28 - 1:53:50)
Probably about seventy or seventy five in Essex County. There you know we talk to them about as them being signs, but this is an actual size of one that's in Salem. So there are only eight inches in diameter, they're more like um medallions. So just to put that in perspective. They and they're they're meant for to be put at pedestrian eye-level, not something you'd see from a car.

[Speaker 8] (1:53:54 - 1:53:54)
It

[Speaker 1] (1:53:54 - 1:53:55)
Okay.

[Speaker 8] (1:53:55 - 1:53:56)
looks so promising.

[Speaker 7] (1:53:56 - 1:53:57)
It was there.

[Speaker 5] (1:53:57 - 1:53:58)
My face.

[Speaker 5] (1:53:58 - 1:53:58)
Can

[Speaker 1] (1:53:58 - 1:53:58)
It's

[Speaker 5] (1:53:58 - 1:53:59)
we just

[Speaker 1] (1:53:59 - 1:53:59)
like, what am I missing?

[Speaker 5] (1:53:59 - 1:54:05)
not, maybe we can't share at home, maybe we could just present, have it pulled up, Diane,

[Speaker 5] (1:54:05 - 1:54:07)
to present here and

[Speaker 8] (1:54:07 - 1:54:07)
Yeah,

[Speaker 5] (1:54:07 - 1:54:08)
We and

[Speaker 8] (1:54:08 - 1:54:08)
we'll bring it tomorrow.

[Speaker 1] (1:54:08 - 1:54:09)
have something I can we email you

[Speaker 5] (1:54:09 - 1:54:09)
can share

[Speaker 1] (1:54:09 - 1:54:09)
some pictures,

[Speaker 5] (1:54:09 - 1:54:10)
it on the website tomorrow.

[Speaker 1] (1:54:10 - 1:54:10)
I mean?

[Speaker 6] (1:54:11 - 1:54:11)
Yep.

[Speaker 1] (1:54:12 - 1:54:14)
It's not a slide show.

[Speaker 1] (1:54:14 - 1:54:15)
It's not a PowerPoint.

[Speaker 8] (1:54:16 - 1:54:16)
Yeah,

[Speaker 1] (1:54:16 - 1:54:16)
It's

[Speaker 8] (1:54:16 - 1:54:17)
it's just

[Speaker 1] (1:54:17 - 1:54:17)
a a PDF.

[Speaker 8] (1:54:17 - 1:54:17)
PDF.

[Speaker 1] (1:54:17 - 1:54:19)
So you just scroll through it.

[Speaker 8] (1:54:19 - 1:54:19)
Yeah.

[Speaker 8] (1:54:20 - 1:54:21)
Uh did you get that

[Speaker 5] (1:54:21 - 1:54:21)
Oh,

[Speaker 8] (1:54:21 - 1:54:21)
Daya?

[Speaker 5] (1:54:21 - 1:54:22)
that's right.

[Speaker 10] (1:54:22 - 1:54:22)
The PDF.

[Speaker 5] (1:54:22 - 1:54:24)
Diane, it's a scroll. It's a PDF.

[Speaker 10] (1:54:24 - 1:54:25)
No, it's just late.

[Speaker 8] (1:54:25 - 1:54:26)
We're just advanced pages.

[Speaker 10] (1:54:27 - 1:54:27)
Mm-hmm.

[Speaker 10] (1:54:27 - 1:54:30)
I think it's a big file in the PC somewhere.

[Speaker 8] (1:54:30 - 1:54:32)
Oh yeah, it might be a big file.

[Speaker 5] (1:54:33 - 1:54:38)
Okay, would you do you have a copy of it with you? I can give you mine and we can go through it that way.

[Speaker 7] (1:54:38 - 1:54:39)
I can just hold it up for

[Speaker 8] (1:54:39 - 1:54:39)
Yeah,

[Speaker 7] (1:54:39 - 1:54:39)
you.

[Speaker 8] (1:54:39 - 1:54:41)
I I have something I can

[Speaker 7] (1:54:41 - 1:54:41)
Mm.

[Speaker 5] (1:54:41 - 1:54:41)
Okay.

[Speaker 8] (1:54:41 - 1:54:43)
go by if you guys We have me

[Speaker 5] (1:54:43 - 1:54:43)
have it,

[Speaker 8] (1:54:43 - 1:54:43)
look at that.

[Speaker 5] (1:54:43 - 1:54:44)
so.

[Speaker 7] (1:54:44 - 1:54:44)
Yeah.

[Speaker 8] (1:54:45 - 1:54:45)
Sure, so

[Speaker 8] (1:54:46 - 1:54:47)
um

[Speaker 8] (1:54:48 - 1:55:04)
should I w it just on the second page lists the communities that have uh ex uh collaborated on the project. The ones in white are places where it's already installed. The ones in black are uh it in development. And

[Speaker 10] (1:55:04 - 1:55:04)
This is not.

[Speaker 8] (1:55:04 - 1:55:05)
on the third page

[Speaker 8] (1:55:06 - 1:55:17)
Basically what this tries to do is engage people in thinking about climate change where they live rather than as a global phenomenon and also in terms of time.

[Speaker 8] (1:55:18 - 1:55:33)
So it's often talked about as being something's going to happen in many years from now, but there are certain projections that science has made that can pertain to our region. One of the biggest study

[Speaker 8] (1:55:34 - 1:55:35)
um that

[Speaker 5] (1:55:35 - 1:55:40)
They and maybe don't go sorry to interrupt maybe don't go to full screen mode and just so

[Speaker 8] (1:55:40 - 1:55:40)
yeah that's

[Speaker 5] (1:55:40 - 1:55:40)
it doesn't

[Speaker 8] (1:55:40 - 1:55:40)
a good idea

[Speaker 10] (1:55:40 - 1:55:40)
scroll

[Speaker 5] (1:55:40 - 1:55:41)
that way

[Speaker 10] (1:55:41 - 1:55:41)
off.

[Speaker 5] (1:55:41 - 1:55:41)
mm-hmm

[Speaker 8] (1:55:41 - 1:55:43)
so you could go to yeah let's yeah

[Speaker 5] (1:55:43 - 1:55:43)
try that

[Speaker 8] (1:55:43 - 1:55:51)
so so there are the communities right so we talked about that um so yeah so the idea is to try to

[Speaker 8] (1:55:53 - 1:56:06)
artfully change the relationship of sp of uh citizens to space and time by land marking where climate change might affect us right here in Swamp's Got or on the North Shore. But next slide please.

[Speaker 10] (1:56:06 - 1:56:07)
Is it a slide?

[Speaker 8] (1:56:08 - 1:56:08)
Next.

[Speaker 8] (1:56:11 - 1:56:15)
Okay, so the model is the is great historic um

[Speaker 8] (1:56:16 - 1:56:26)
Installations where you're standing, you're reading this and right at this spot you learn that this happened. My problem is this is in the past and climate change is in the future. Next please.

[Speaker 8] (1:56:27 - 1:56:31)
But we know there are many ways to deal with this concept. Next please.

[Speaker 8] (1:56:32 - 1:56:41)
And so here's one of the first installations in Salem at the Derby House. So the idea is it's written in the past tense as if

[Speaker 8] (1:56:42 - 1:56:48)
It was put at the end of the twenty first century, and uh s the dates are throughout the twenty first century.

[Speaker 8] (1:56:48 - 1:56:49)
Next.

[Speaker 8] (1:56:51 - 1:56:55)
So and there are in categories they either address climate events like that next.

[Speaker 8] (1:56:56 - 1:57:00)
Um or something like this of trust use property.

[Speaker 10] (1:57:01 - 1:57:01)
Hmm.

[Speaker 8] (1:57:01 - 1:57:02)
Next.

[Speaker 8] (1:57:02 - 1:57:07)
And sometimes they actually do chronicle a real event that happened in the recent past,

[Speaker 8] (1:57:07 - 1:57:08)
still in the 21st century,

[Speaker 8] (1:57:08 - 1:57:10)
but these are things attributed to climate change.

[Speaker 8] (1:57:11 - 1:57:16)
So it spans from the recent past through a more speculative future,

[Speaker 8] (1:57:16 - 1:57:27)
but the speculative future is based on science and every one of these messages is linked in an interactive with the science on which it's based.

[Speaker 8] (1:57:27 - 1:57:27)
Next, please.

[Speaker 8] (1:57:28 - 1:57:32)
So that's another event. The other thing, another topic is species impacts next.

[Speaker 8] (1:57:34 - 1:57:36)
So this in Essex next.

[Speaker 8] (1:57:38 - 1:57:40)
For in Newburyport next.

[Speaker 8] (1:57:42 - 1:57:51)
Maybe the most populous category is adaptation efforts because a lot of communities are already trying to adapt or looking ahead,

[Speaker 8] (1:57:51 - 1:57:56)
this in Essex about the causeway which floods all the time. Next.

[Speaker 8] (1:57:58 - 1:58:03)
More. This is a rather whimsical approach at how to adapt,

[Speaker 8] (1:58:03 - 1:58:05)
developed by students in Arlington.

[Speaker 8] (1:58:07 - 1:58:07)
Next.

[Speaker 8] (1:58:09 - 1:58:22)
And then mitigation. So things next that actually do something to change the situation. As you know, this wind offshore construction site in Salem maybe isn't going to happen now,

[Speaker 8] (1:58:23 - 1:58:26)
but it was supposed to be finished this year. Next.

[Speaker 8] (1:58:27 - 1:58:37)
And then this in uh in Durham where you know they're committed to a hundred percent renewable energy. Um next please.

[Speaker 8] (1:58:38 - 1:58:55)
So this is uh interactive. So you you notice that each one of the plaques has a Q_R_ code. If you scan that it takes you directly to its page in a chronology. So all the plaques that were in Swampscott would be arranged chronol in chronological order rather than uh you know the way you might have encountered them.

[Speaker 8] (1:58:56 - 1:59:04)
And then from there you can click on a more button which gives you the background um and the science uh with links that are active links to um

[Speaker 1] (1:59:09 - 1:59:10)
Oh, that's pretty much it.

[Speaker 1] (1:59:12 - 1:59:12)
So

[Speaker 1] (1:59:14 - 1:59:23)
any questions before otherwise um Jeremiah and Suzanne and Neil maybe can just talk about you know what we've worked on for

[Speaker 1] (1:59:23 - 1:59:23)
I

[Speaker 2] (1:59:24 - 1:59:25)
Yeah, let's see this Holmes Gallery.

[Speaker 3] (1:59:25 - 1:59:26)
Yeah. Let's

[Speaker 4] (1:59:26 - 1:59:26)
Awesome.

[Speaker 3] (1:59:26 - 1:59:26)
see it.

[Speaker 4] (1:59:27 - 1:59:29)
Suzanne Hale, Climate Action Committee.

[Speaker 4] (1:59:29 - 1:59:33)
Also Tree Committee in case because we do talk about trees.

[Speaker 4] (1:59:34 - 1:59:38)
So I think in your packet you have copies of each of the signs.

[Speaker 4] (1:59:39 - 1:59:47)
We can talk about the process a little bit if you'd like, but basically we kind of took the whole town,

[Speaker 4] (1:59:48 - 1:59:48)
thought about

[Speaker 4] (1:59:49 - 2:00:12)
some of the things that we've done like positively to mitigate some scary stuff already and then we talked about kind of the scary future and what that could look like and what could we do to make it less scary or to wake people up and say hey this is coming our way whether we like it or not how do we as a town want to

[Speaker 4] (2:00:13 - 2:00:13)
address that.

[Speaker 4] (2:00:14 - 2:00:27)
So the first on our list is something we should be very proud of same with you Max is the elementary school because it is a super wonderful example of what we can do in this town.

[Speaker 4] (2:00:30 - 2:00:40)
Yep, and there's a little location asterisk at the bottom of where exactly we would put it. That would definitely be a conversation as to how we want to display everything,

[Speaker 4] (2:00:40 - 2:00:45)
but each location can be tailored to what's appropriate for that space.

[Speaker 4] (2:00:46 - 2:00:50)
This second one is my favorite.

[Speaker 4] (2:00:51 - 2:00:53)
It is about the microforest.

[Speaker 5] (2:00:54 - 2:00:54)
Yes.

[Speaker 4] (2:00:54 - 2:00:56)
Love it or hate it,

[Speaker 5] (2:00:56 - 2:00:56)
Oh,

[Speaker 4] (2:00:56 - 2:00:56)
it is

[Speaker 5] (2:00:56 - 2:00:56)
I'm

[Speaker 4] (2:00:56 - 2:00:56)
a

[Speaker 5] (2:00:56 - 2:00:57)
ready.

[Speaker 4] (2:00:57 - 2:00:57)
mixed...

[Speaker 5] (2:00:57 - 2:00:58)
I can't scroll down.

[Speaker 4] (2:00:58 - 2:00:59)
You can't scroll down.

[Speaker 5] (2:00:59 - 2:01:00)
I can't.

[Speaker 1] (2:01:00 - 2:01:00)
No.

[Speaker 5] (2:01:00 - 2:01:02)
I can't be right.

[Speaker 1] (2:01:03 - 2:01:03)
It's moving.

[Speaker 4] (2:01:16 - 2:01:16)
I

[Speaker 5] (2:01:16 - 2:01:16)
No,

[Speaker 4] (2:01:16 - 2:01:16)
will read it.

[Speaker 5] (2:01:16 - 2:01:16)
no, no.

[Speaker 4] (2:01:16 - 2:01:20)
First microforest on the north shore begins increasing biodiversity,

[Speaker 4] (2:01:20 - 2:01:23)
cooling and filtering the air, and storing carbon,

[Speaker 4] (2:01:23 - 2:01:24)
May 2022.

[Speaker 4] (2:01:25 - 2:01:27)
Pretty self-explanatory.

[Speaker 4] (2:01:28 - 2:01:31)
It really does all those things.

[Speaker 4] (2:01:31 - 2:01:37)
And it is a first for our area, first in Essex County,

[Speaker 4] (2:01:37 - 2:01:40)
so I think it deserves some love.

[Speaker 4] (2:01:42 - 2:01:53)
Um, number three is all town street lights converted to LED reducing annual carbon footprint by 280 metric tons that was done way back in 2017.

[Speaker 4] (2:01:54 - 2:01:58)
Um, again,

[Speaker 4] (2:01:58 - 2:02:04)
where do we put that? I think it deserves a lovely spot on maybe,

[Speaker 4] (2:02:04 - 2:02:09)
you know, nearest town hall where we can show it off. But, you know, all that part is up for.

[Speaker 4] (2:02:10 - 2:02:11)
Up for discussion.

[Speaker 4] (2:02:12 - 2:02:22)
Um number four is first E_V_ charging station celebrates tenth anniversary with expansion to accommodate fifty vehicles at ten sites twenty thirty one.

[Speaker 4] (2:02:24 - 2:02:26)
Uh that one's for you, Max.

[Speaker 5] (2:02:26 - 2:02:27)
Uh yeah.

[Speaker 1] (2:02:30 - 2:02:39)
So I just want to say that's an interesting one because it really is about the past, but, you know, it's looking ahead, it's a kind of combination, but the others are all things that's already already

[Speaker 4] (2:02:39 - 2:02:39)
Absolutely.

[Speaker 1] (2:02:39 - 2:02:39)
happened.

[Speaker 4] (2:02:39 - 2:02:56)
Um number five, town votes vote preserved these five acres of green space, providing climate cooling and boosting biodiversity. So that's the Archer Street property that can't wait to see how that develops. Super exciting.

[Speaker 4] (2:02:57 - 2:03:05)
Number six, responding to escalating threat of higher floodwaters, the fish house is relocated to preserve its historic value.

[Speaker 4] (2:03:05 - 2:03:08)
So that's one of those scary futures,

[Speaker 4] (2:03:08 - 2:03:08)
right?

[Speaker 5] (2:03:08 - 2:03:08)
Mm-hmm.

[Speaker 4] (2:03:08 - 2:03:10)
Like we know it's coming.

[Speaker 4] (2:03:10 - 2:03:23)
How do we preserve something so meaningful to the town in a way that really preserves it rather than just kind of puts up some guardrails that are mostly temporary.

[Speaker 2] (2:03:24 - 2:03:27)
And I know we're not like literally predicting the future,

[Speaker 2] (2:03:27 - 2:03:39)
but can you give some sense of like why, you know, you pick 2042 as opposed to 2032 or 52 or is it just supposed to be kind of illustrative?

[Speaker 4] (2:03:39 - 2:03:43)
Yeah, I mean, we talked about that a little bit,

[Speaker 4] (2:03:43 - 2:03:43)
I think.

[Speaker 4] (2:03:44 - 2:03:46)
This one in particular,

[Speaker 4] (2:03:46 - 2:03:52)
we were just, this one and the next one we were discussing right as the new FEMA maps came out.

[Speaker 2] (2:03:52 - 2:03:53)
Mm-hmm.

[Speaker 4] (2:03:53 - 2:04:05)
And looking at those maps in conjunction with how often the actual like hundred year floods were actually happening kind of guided us to these dates.

[Speaker 4] (2:04:05 - 2:04:10)
But obviously they're not perfect dates. They're just an educated guess based on the science that we have.

[Speaker 6] (2:04:10 - 2:04:22)
Yeah, I mean I'll add, you know, in addition to the FEMA maps, we look, we've looked at the, the Massachusetts coastal flood risk model, MCF RM, and that forecast 2030,

[Speaker 6] (2:04:22 - 2:04:24)
2050, 2070. And

[Speaker 6] (2:04:25 - 2:04:50)
2050 and 2070 are really like the sort of the planning horizons that everyone thinks about and I mean if you look at 2070 they're forecasting like flood probabilities but also depth of flood and so for both of those locations you're it's a hundred percent probability that they will flood that doesn't mean it's going to be flooded all the time but it just means it will be flooding every year essentially and we know that

[Speaker 6] (2:04:50 - 2:05:18)
that um but the depths for a one percent or a hundred year storm when you get to 2070 you're talking about like four anywhere from like four feet to ten feet depth so i think um i agree it's it's scary but i also like to think of these as optimistic because they're saying we're relocating we're preserving we made a plan we did we took action to save a resource or to do something about this it's not saying

[Speaker 6] (2:05:20 - 2:05:33)
You know, this building was destroyed by flooding and relocating can mean vertical relocation as well as physical relocation somewhere else. So we're not really defining what that is.

[Speaker 4] (2:05:36 - 2:05:47)
And then lastly is Thanksgiving Day game played at Phillips Park for the last time as field yields to seawater inundation.

[Speaker 4] (2:05:47 - 2:05:49)
That is 2064.

[Speaker 4] (2:05:50 - 2:05:58)
That is also based on flood models and that Phillips Park is basically a wetland.

[Speaker 4] (2:05:59 - 2:06:10)
And, you know, much to what Neil had said, there's the science is there that it's not going to be a playable field by that point.

[Speaker 4] (2:06:13 - 2:06:15)
And that's what we've got.

[Speaker 4] (2:06:18 - 2:06:19)
So how many in total?

[Speaker 5] (2:06:19 - 2:06:20)
Seven.

[Speaker 4] (2:06:20 - 2:06:21)
There will only be seven.

[Speaker 5] (2:06:22 - 2:06:22)
That's

[Speaker 4] (2:06:22 - 2:06:22)
I mean

[Speaker 5] (2:06:22 - 2:06:22)
what I we've

[Speaker 4] (2:06:22 - 2:06:23)
think

[Speaker 5] (2:06:23 - 2:06:23)
got,

[Speaker 4] (2:06:23 - 2:06:23)
I

[Speaker 5] (2:06:23 - 2:06:23)
yep.

[Speaker 4] (2:06:23 - 2:06:26)
think this is fantastic. I think um

[Speaker 4] (2:06:28 - 2:06:32)
it sort of hits multiple marks as you guys were saying. Um

[Speaker 4] (2:06:33 - 2:06:35)
Climate is a tricky topic.

[Speaker 4] (2:06:35 - 2:06:37)
I'm preaching to the choir,

[Speaker 4] (2:06:37 - 2:06:42)
right? Because it's something that people back burner often but

[Speaker 4] (2:06:43 - 2:07:07)
when it's backburnered it just gets worse and like having something that is a constant point of conversation either you know for adults to their kids or kids to adults or just if you're out of that stage of life sometimes you don't think about it as much as you probably should people change the news because they don't want to hear about what's going on often so it's nice to like

[Speaker 4] (2:07:08 - 2:07:18)
It's not nice, it's necessary, I will say, to put a of a local touch to what that looks like for us, like it has a big impact and I think it's very effective.

[Speaker 1] (2:07:22 - 2:07:27)
Is that great? If I could, I just want to interject that speaking to that issue,

[Speaker 1] (2:07:27 - 2:07:30)
the interactive has links,

[Speaker 1] (2:07:30 - 2:07:33)
this is what we did in other communities, we'd probably do here,

[Speaker 1] (2:07:33 - 2:07:34)
where you could

[Speaker 1] (2:07:35 - 2:07:39)
linked directly to the climate committee, so that if you're concerned,

[Speaker 5] (2:07:39 - 2:07:39)
Yeah.

[Speaker 1] (2:07:39 - 2:07:48)
maybe I should pay attention to those meetings or I should get involved. So the idea is not only to not to frighten people, but to engage

[Speaker 4] (2:07:48 - 2:07:48)
Engage them.

[Speaker 1] (2:07:48 - 2:07:59)
them into participating in some way, and also appreciating what the town is up against in a way, right? So that if money has to be allocated for something, you know, they have a better understanding.

[Speaker 2] (2:08:02 - 2:08:06)
And so that would be like through the QR code somehow

[Speaker 1] (2:08:06 - 2:08:06)
Yes.

[Speaker 2] (2:08:06 - 2:08:09)
like within the page, the landing page there,

[Speaker 2] (2:08:09 - 2:08:11)
then there would be a link to CARC or

[Speaker 1] (2:08:11 - 2:08:12)
something. Yeah,

[Speaker 1] (2:08:12 - 2:08:21)
so there's a... So in addition to the page that explains a particular plaque...

[Speaker 1] (2:08:21 - 2:08:33)
Then there's an about page which is about the project. And so that would have a link to whatever um page you'd like, that Swarthmore College would like. So each town, when their town's name is

[Speaker 1] (2:08:35 - 2:08:39)
is in this text, it's a hyperlink to whatever the page is.

[Speaker 1] (2:08:39 - 2:08:47)
So it could be the Climate Committee or it could be um if there is a um a sus you know a sustainability office, it might go to that.

[Speaker 1] (2:08:48 - 2:08:52)
It depends, you know, it's just tailored to whatever the community prefers.

[Speaker 7] (2:08:53 - 2:08:54)
Can I ask a question?

[Speaker 1] (2:08:54 - 2:08:54)
Yeah.

[Speaker 5] (2:08:54 - 2:08:54)
No.

[Speaker 7] (2:08:55 - 2:08:58)
You're presuming that you're predicting the right way and I'm not questioning the way that you are.

[Speaker 1] (2:09:02 - 2:09:08)
the roads, the water and sewage system that we're always having a problem with, the high tide,

[Speaker 2] (2:09:08 - 2:09:08)
Hmm.

[Speaker 1] (2:09:08 - 2:09:13)
is going to be not relevant, it's going to be catastrophic.

[Speaker 1] (2:09:13 - 2:09:15)
The fish house though is important.

[Speaker 1] (2:09:16 - 2:09:20)
It's like miniscule in comparison to bigger problems.

[Speaker 1] (2:09:20 - 2:09:22)
So if everything that you're saying is true,

[Speaker 1] (2:09:22 - 2:09:24)
we've got a lot of work to do.

[Speaker 3] (2:09:25 - 2:09:25)
Amen.

[Speaker 4] (2:09:26 - 2:09:26)
We've

[Speaker 3] (2:09:26 - 2:09:27)
Yes, we do.

[Speaker 4] (2:09:27 - 2:09:32)
We have discussed that from time to time here at this table,

[Speaker 4] (2:09:32 - 2:09:36)
especially with the flooding that has been happening in that area around the fish house.

[Speaker 4] (2:09:37 - 2:09:43)
It came up in great detail when the pickleball courts came up. It gave a big highlight to that conversation.

[Speaker 4] (2:09:45 - 2:09:48)
I can't, I won't say that we sort of.

[Speaker 4] (2:09:48 - 2:10:02)
got anywhere from our seats here and what what the answer is to helping with some of that but I will say that conversation is happening in many more aspects of how we are facilitating things than it has been say

[Speaker 1] (2:10:02 - 2:10:03)
That's where your

[Speaker 4] (2:10:03 - 2:10:03)
when

[Speaker 1] (2:10:03 - 2:10:03)
pump

[Speaker 4] (2:10:03 - 2:10:03)
I first

[Speaker 3] (2:10:03 - 2:10:03)
Yeah,

[Speaker 1] (2:10:03 - 2:10:03)
houses,

[Speaker 4] (2:10:03 - 2:10:03)
started

[Speaker 3] (2:10:03 - 2:10:03)
I just went

[Speaker 1] (2:10:03 - 2:10:04)
right?

[Speaker 3] (2:10:04 - 2:10:13)
pump houses. Pump house, yeah, the police station, there's, you know, the Fisherman's Beach Resiliency Study that Martha mentioned earlier, that's, there's analysis going on right now.

[Speaker 3] (2:10:14 - 2:10:23)
That's, you know, potentially leading to this, actually this sign becoming true about the, you know, the fish house and many other things in that area.

[Speaker 3] (2:10:24 - 2:10:31)
There's going to be a lot of work over the next decades that we're going to have to do to preserve just basic commuting,

[Speaker 3] (2:10:31 - 2:10:33)
let alone the businesses,

[Speaker 3] (2:10:33 - 2:10:34)
let alone the homes,

[Speaker 3] (2:10:34 - 2:10:35)
the fish house.

[Speaker 3] (2:10:36 - 2:10:39)
Many different aspects of that area are extremely vulnerable.

[Speaker 4] (2:10:40 - 2:10:40)
And Would we talk?

[Speaker 1] (2:10:40 - 2:10:44)
the other side of the tracks where everyone talks about is the high ground.

[Speaker 1] (2:10:44 - 2:10:46)
That's the safe haven.

[Speaker 5] (2:10:47 - 2:10:50)
The quarry area of Foster Dam and all that elevated area.

[Speaker 4] (2:10:50 - 2:11:13)
I think too we talked about it in the emergency preparation plan gram chief Archer was just here speaking to us about that we talked a lot about you know whether the having the emergency epicenter being in that area that is susceptible to flood is the best idea going forward and taking a look as we revise that going forward if that's the

[Speaker 4] (2:11:13 - 2:11:17)
the best spot for it. So it's definitely contextual to a lot of the conversations we're having,

[Speaker 4] (2:11:17 - 2:11:18)
to your point, Charlie.

[Speaker 6] (2:11:18 - 2:11:26)
I think what's really helpful about this project is it's, and what I find really interesting about it is it helps to,

[Speaker 6] (2:11:26 - 2:11:28)
like was said before,

[Speaker 6] (2:11:28 - 2:11:38)
it helps to engage the general public in some way, in a small way, and to try to socialize some of these issues.

[Speaker 6] (2:11:40 - 2:11:40)
And

[Speaker 3] (2:11:40 - 2:11:40)
I think

[Speaker 6] (2:11:40 - 2:11:40)
they

[Speaker 3] (2:11:40 - 2:11:41)
Charlie's

[Speaker 6] (2:11:41 - 2:11:41)
can help us.

[Speaker 3] (2:11:41 - 2:11:43)
comments are exhibit A in a Right, way.

[Speaker 6] (2:11:43 - 2:11:48)
they can help us and it can help when because I don't think it's not small scale, it's not unique,

[Speaker 6] (2:11:48 - 2:11:52)
but I think in most communities the conversation,

[Speaker 6] (2:11:52 - 2:12:04)
it's not socialized regularly and it needs to be in order to be able to do the planning and have the make some of the choices that need to be made in the next 10 years or more.

[Speaker 6] (2:12:06 - 2:12:10)
So I think it's one way to help us do that.

[Speaker 6] (2:12:10 - 2:12:14)
It's a lot more needs to be done,

[Speaker 6] (2:12:14 - 2:12:15)
but it's a small way to do it.

[Speaker 4] (2:12:16 - 2:12:16)
Yeah,

[Speaker 4] (2:12:16 - 2:12:17)
I think there's a direct correlation,

[Speaker 4] (2:12:18 - 2:12:21)
Neil, to your point to socialization and financial planning.

[Speaker 4] (2:12:21 - 2:12:25)
Because when you come asking for money and people are like, well, this is the first time we've talked about this.

[Speaker 4] (2:12:25 - 2:12:26)
It's like, well,

[Speaker 4] (2:12:26 - 2:12:31)
number one, it probably isn't, but it then becomes difficult to get over that hurdle.

[Speaker 4] (2:12:31 - 2:12:35)
So anything we can do to socialize the topic so that.

[Speaker 4] (2:12:36 - 2:12:51)
when either there are financial needs or grant opportunities available to us and people are like well I didn't know we we need this in this way it's just another opportunity for us to say nope we are very aware of what we need and

[Speaker 4] (2:12:53 - 2:12:57)
And wouldn't it be great if we could obtain more funding to facilitate it. So

[Speaker 7] (2:12:57 - 2:13:00)
Right. It's a conversation starter if nothing else, right.

[Speaker 4] (2:13:00 - 2:13:00)
Yep.

[Speaker 7] (2:13:00 - 2:13:07)
And it's attached to places in town that are very close to a lot of people's daily life, right.

[Speaker 7] (2:13:07 - 2:13:11)
So this is how we educate and highlight and start that conversation. I think it's brilliant really.

[Speaker 3] (2:13:13 - 2:13:17)
So do we, it said possible vote. Uh I'm

[Speaker 7] (2:13:17 - 2:13:17)
What?

[Speaker 3] (2:13:17 - 2:13:18)
not sure.

[Speaker 4] (2:13:19 - 2:13:20)
Is I don't know that they're

[Speaker 3] (2:13:20 - 2:13:22)
I'm not sure that's necessarily required.

[Speaker 7] (2:13:22 - 2:13:22)
Right.

[Speaker 3] (2:13:22 - 2:13:26)
Um and we could for emphasis I suppose,

[Speaker 4] (2:13:26 - 2:13:27)
You wanna propose a motion?

[Speaker 3] (2:13:27 - 2:13:40)
uh uh uh propose a motion uh to accept uh the report from the Climate Action uh and Resilience Committee and supporting the um installation of these seven signs.

[Speaker 3] (2:13:40 - 2:13:46)
This I would say in concert between the town administrator, since it's town property, and the committee.

[Speaker 5] (2:13:47 - 2:13:47)
Second.

[Speaker 7] (2:13:48 - 2:13:48)
Mm-hmm.

[Speaker 4] (2:13:49 - 2:13:50)
All in favor?

[Speaker 5] (2:13:50 - 2:13:50)
Aye.

[Speaker 7] (2:13:50 - 2:13:51)
Aye.

[Speaker 4] (2:13:51 - 2:13:51)
Aye.

[Speaker 4] (2:13:51 - 2:14:02)
I guess the only carve-out I would make is, I know you said spots are TBD, and just being thoughtful of the accessibility to those spots by members of our town.

[Speaker 4] (2:14:02 - 2:14:12)
So, you know, it might be great to have one at Archer Street because it's, you know, five acres of accessible preserved land,

[Speaker 4] (2:14:13 - 2:14:13)
but it's not.

[Speaker 4] (2:14:14 - 2:14:18)
super accessible to all members so just being thoughtful about that which

[Speaker 7] (2:14:18 - 2:14:18)
Absolutely.

[Speaker 4] (2:14:18 - 2:14:20)
I'm sure you all will be thank

[Speaker 7] (2:14:20 - 2:14:20)
Yep.

[Speaker 7] (2:14:21 - 2:14:21)
Great.

[Speaker 4] (2:14:21 - 2:14:22)
you

[Speaker 7] (2:14:22 - 2:14:22)
Thank you.

[Speaker 1] (2:14:22 - 2:14:22)
Thank you.

[Speaker 4] (2:14:22 - 2:14:26)
you guys very much for all the work and thank you for joining us yeah

[Speaker 1] (2:14:26 - 2:14:28)
Thank you so much.

[Speaker 4] (2:14:29 - 2:14:36)
Okay so we are moving on to 24 Reddington Street the Hadley

[Speaker 4] (2:14:37 - 2:14:40)
And discussion impossible to approve the schematic designs.

[Speaker 4] (2:14:41 - 2:14:42)
We should have Marcy on.

[Speaker 7] (2:14:43 - 2:14:43)
Was she here?

[Speaker 4] (2:14:44 - 2:14:45)
She is on.

[Speaker 7] (2:14:45 - 2:14:46)
Yeah, she is.

[Speaker 8] (2:14:48 - 2:14:49)
Hi, I'm actually on,

[Speaker 8] (2:14:49 - 2:14:55)
and Ted Dooley is on the call, I do believe I do see his planning

[Speaker 4] (2:14:55 - 2:14:56)
From the planning board.

[Speaker 8] (2:14:56 - 2:15:02)
board, from the planning board, yes, and hopefully he'll be able to join us as well.

[Speaker 4] (2:15:03 - 2:15:04)
He yep, he's

[Speaker 6] (2:15:04 - 2:15:05)
It's on.

[Speaker 4] (2:15:05 - 2:15:11)
on and mercy if you wanted to begin

[Speaker 8] (2:15:13 - 2:15:14)
Absolutely.

[Speaker 8] (2:15:14 - 2:15:16)
What I would like to do, if you don't mind,

[Speaker 8] (2:15:16 - 2:15:25)
in your package you should have received an update from the planning board and what I would like to do is maybe ask Ted to walk us through it.

[Speaker 8] (2:15:25 - 2:15:33)
I was not part of the meeting at the planning board. I only have the notes so maybe it would be beneficial to have Ted go over that.

[Speaker 8] (2:15:34 - 2:15:39)
If not, I'm happy to sort of provide to you the comments that I have received.

[Speaker 8] (2:15:39 - 2:15:40)
that upon a new package.

[Speaker 4] (2:15:41 - 2:15:45)
Sure. Ted, would you, Diane could you unmute Ted?

[Speaker 4] (2:15:47 - 2:15:47)
He is.

[Speaker 4] (2:15:47 - 2:15:48)
Ted, if you would like to unmute,

[Speaker 4] (2:15:49 - 2:15:50)
you're welcome to.

[Speaker 9] (2:15:52 - 2:15:52)
Hello.

[Speaker 4] (2:15:52 - 2:15:54)
How's everyone doing tonight? Good. How are you?

[Speaker 5] (2:15:54 - 2:15:55)
Good evening.

[Speaker 9] (2:15:55 - 2:15:56)
I'm doing well, thanks.

[Speaker 4] (2:15:56 - 2:15:58)
Thank you for joining us.

[Speaker 9] (2:15:58 - 2:16:08)
Of course, thank you for having me. And Marcy, thanks for your help coordinating having Clearview come to our planning board meeting on Monday night this week.

[Speaker 9] (2:16:09 - 2:16:09)
Very helpful,

[Speaker 9] (2:16:09 - 2:16:16)
and I hope the comments that are reflected in your packet are helpful as you look through your votes for the schematic design.

[Speaker 9] (2:16:18 - 2:16:21)
Just to give a very high-level overview,

[Speaker 9] (2:16:21 - 2:16:22)
again,

[Speaker 9] (2:16:22 - 2:16:24)
you should have all of these notes in your packet.

[Speaker 9] (2:16:26 - 2:16:28)
A few of the pieces that stood out,

[Speaker 9] (2:16:28 - 2:16:29)
parking lot lighting,

[Speaker 9] (2:16:29 - 2:16:31)
getting the parking lot to the side of the building.

[Speaker 9] (2:16:33 - 2:16:47)
Our board had encouraged Clearview to ensure that the lights were a little bit more human level rather than kind of the lights that you'd see in a shopping mall complex or something that are 20 feet high or so using more humans.

[Speaker 9] (2:16:48 - 2:17:04)
height lighting in order to prevent off-site lighting lighting going to neighbors but also to residents of the people who are staying in the hotel making them look like they're looking down into a parking lot rather than into a field of lights

[Speaker 9] (2:17:05 - 2:17:06)
For lack of better description.

[Speaker 9] (2:17:06 - 2:17:21)
In your notes you also see I outlined a number of the aspects of the zoning bylaw which outline lighting requirements in terms of the types of lumens, the amount of lumens are allowed to display per zoning bylaws dimensions

[Speaker 9] (2:17:22 - 2:17:33)
all that sort of information ensuring that they're dark sky compliant that's all existing in our zoning bylaws we went through that with the developer and again that's all in your in the letter from the planning board.

[Speaker 9] (2:17:34 - 2:17:36)
Moving on to bicycle parking.

[Speaker 9] (2:17:37 - 2:17:41)
We encourage the use of somewhere to lock up bicycles.

[Speaker 9] (2:17:41 - 2:17:44)
The developer said they do this at almost all their hotels.

[Speaker 9] (2:17:44 - 2:17:49)
It wasn't on the plans but something that they do regularly so that didn't cause any any issues for them.

[Speaker 9] (2:17:51 - 2:18:00)
The architectural alignment of stairs, there were just a few minor misalignments of dimensions on where the stair locations were on some of the floors.

[Speaker 9] (2:18:00 - 2:18:12)
I think it seemed like that was just an error in the architectural plans, nothing design-wise, but wanted to call it out just to ensure consistency as they move from schematic plans into bid sets,

[Speaker 9] (2:18:12 - 2:18:13)
etc.

[Speaker 9] (2:18:14 - 2:18:22)
The roof massing and bathroom placement is something that took a fair bit of conversation with the applicant on Monday night.

[Speaker 9] (2:18:23 - 2:18:26)
The rooftop as you saw in the plans I'm sure has

[Speaker 9] (2:18:27 - 2:18:54)
three towers almost that are kind of new massing that are going on to what's the existing roof had one tower that was a staircase on the Reddington and Humphrey Street side it had the elevator tower that was the new construction and then also had a third massing on the roof that housed just the bathrooms for the roof those three areas were new massing on the roofline our encouragement to the applicant and to you all is to consider

[Speaker 1] (2:19:16 - 2:19:41)
from the farmers market etc so our recommendation here was to try and find a way to have the bathroom massing be better incorporated into one of the two other areas that will be new construction on the roof in order to have more symmetry and also to try not to have a in all projects we encourage there to not have massing excess massing when you don't need it and that seems like one area where it could have been consolidated

[Speaker 1] (2:19:41 - 2:19:43)
Without speaking for the developer,

[Speaker 1] (2:19:44 - 2:19:46)
they mentioned something along the lines of that's an interesting thought.

[Speaker 1] (2:19:46 - 2:19:48)
Why don't we think about that and get back to you all?

[Speaker 1] (2:19:48 - 2:19:51)
That's how they left it on our meeting on Monday night,

[Speaker 1] (2:19:51 - 2:19:53)
but did want to encourage you all to look at that.

[Speaker 1] (2:19:54 - 2:19:56)
Since these are all new additions to the roofline,

[Speaker 1] (2:19:58 - 2:20:02)
minimizing excess massing is something that is always helpful and something we always look to do.

[Speaker 1] (2:20:04 - 2:20:06)
I'll try to move through the rest of this rather quickly.

[Speaker 1] (2:20:08 - 2:20:10)
The material palette and color relationship,

[Speaker 1] (2:20:11 - 2:20:15)
the new construction piece that houses the elevators was something that we,

[Speaker 1] (2:20:15 - 2:20:29)
at least in the designs that we saw, was in a darker color that was kind of stood out drastically from the red brick and the cream color and accent color that the Hadley has and the annex has,

[Speaker 1] (2:20:30 - 2:20:36)
so we encourage the applicant to find a more complementary color rather than the, they had shown dark brick.

[Speaker 1] (2:20:37 - 2:21:01)
used so if we just encourage using more complementary color so it looks more like a featured feature of the original design in the original intent moving on to entrance design weather protection just adding a awning over the ADA accessible entrance on the elevator bay to really give the front door more of a welcoming and apparent view for where the entrance is

[Speaker 1] (2:21:02 - 2:21:02)
Um,

[Speaker 1] (2:21:02 - 2:21:06)
concerning sawtooth parking for the parking,

[Speaker 1] (2:21:06 - 2:21:06)
the,

[Speaker 1] (2:21:06 - 2:21:12)
I believe it's eight or nine compact parking spaces that, um, go along Reddington Street,

[Speaker 1] (2:21:12 - 2:21:13)
um,

[Speaker 1] (2:21:13 - 2:21:14)
sawtooth parking,

[Speaker 1] (2:21:14 - 2:21:15)
for those of you unaware,

[Speaker 1] (2:21:15 - 2:21:16)
is just in the...

[Speaker 1] (2:21:16 - 2:21:22)
The spaces kind of have a small area of green space at the front where you would have a curb preventing your car from going forward.

[Speaker 1] (2:21:22 - 2:21:25)
So it just allows for a very nominal,

[Speaker 1] (2:21:25 - 2:21:27)
almost inconsequential amount of additional green space,

[Speaker 1] (2:21:27 - 2:21:29)
but every bit counts.

[Speaker 1] (2:21:30 - 2:21:32)
So the encouragement was to have that soft-tooth parking.

[Speaker 1] (2:21:32 - 2:21:34)
It adds a little tiny bit more green space,

[Speaker 1] (2:21:34 - 2:21:39)
but that area, as you all know, on Reading to the Tree in front of the Hadley does have some trees,

[Speaker 1] (2:21:39 - 2:21:44)
so it just gives a little bit more room for that kind of native planting and tree line to continue.

[Speaker 1] (2:21:46 - 2:21:48)
Mechanical system integration,

[Speaker 1] (2:21:48 - 2:21:52)
they had mentioned to us the intent to use heat pumps,

[Speaker 1] (2:21:52 - 2:21:53)
which is good news for all.

[Speaker 1] (2:21:54 - 2:22:01)
The one recommendation that we had was really impressing on the importance of having significant screening around the compressors on the roof.

[Speaker 1] (2:22:03 - 2:22:21)
I'm sure you are all aware there's a lot of buildings that have gone up in some of our neighboring communities that don't have screening around the rooftop heating compressors and they stand out not always for a good reason so just ensuring that there's that that screening so that it does not become distracting from a historic building looking at it.

[Speaker 1] (2:22:22 - 2:22:31)
And then there were a few other pieces that we added in as well just ensuring that the elevator configuration on a number of floors were

[Speaker 1] (2:22:31 - 2:23:00)
um we're consistent with the intent of the applicant there is a question about if there was any administrative space near the front check-in lobby that was not something that came up at our meeting but it was a question we had after the fact we didn't see any sort of administrative place near the lobby wasn't sure if that's a design or um just have you know that's probably more of a question for the developer but that kind of gives a very quick very high level overview of the conversation we had with the developer and

[Speaker 1] (2:23:00 - 2:23:04)
Over in the feedback we provide to you all, happy to answer any questions.

[Speaker 1] (2:23:04 - 2:23:06)
I realize I probably spent through that really quickly,

[Speaker 1] (2:23:06 - 2:23:08)
but I don't want to take up too much of your meeting.

[Speaker 2] (2:23:10 - 2:23:12)
If I could maybe add to that too briefly,

[Speaker 2] (2:23:12 - 2:23:36)
we did hold a neighborhood public meeting on September 29th for residents to share any additional comments regarding the project and some of the comments that we have received were to just listed them because lighting was a question in terms of the design but also residents weren't concerned about pest control and that's something that will be addressed.

[Speaker 2] (2:23:36 - 2:24:04)
addressed by the developer and there were some questions about the play the playground and the play structures and that's something again that we're working with the conservation commission and in regards to placing some of some of the equipment at Linscott Park and we also received a comment from a former member of the Hadley reuse committee who was concerned or

[Speaker 2] (2:24:04 - 2:24:27)
The employer stated that the developers take a look at the architectural features of the building because she just thought that some of the materials that were used in connecting the two buildings were somewhat heavy and then maybe there are other design aspects and I think that that's something that Ted also you commented on as part of the design.

[Speaker 1] (2:24:30 - 2:24:31)
Yes, and I think.

[Speaker 1] (2:24:31 - 2:24:42)
And I think that was more designed as a from an aesthetic from it looked like from the presentation last night it was like black bricks being used which obviously are starkly contrast from the kind of red brick that Hadley has.

[Speaker 1] (2:24:42 - 2:24:54)
So our comment was more of finding a way to maybe use white brick or that cream colored brick that kind of is the accent color for the Hadley as it is now just to create kind of a cohesive color palette throughout the whole building old and new.

[Speaker 1] (2:24:58 - 2:25:00)
And I think the big top line that I can end with,

[Speaker 1] (2:25:00 - 2:25:01)
unless you have any other questions for us,

[Speaker 1] (2:25:01 - 2:25:04)
we were very flattered to have the developer present to us on Monday,

[Speaker 1] (2:25:04 - 2:25:06)
very ecstatic to have them there.

[Speaker 1] (2:25:06 - 2:25:08)
They did a great job walking through the presentation.

[Speaker 1] (2:25:08 - 2:25:13)
So by and large, the board is very excited to see what comes of this project and looking forward to it.

[Speaker 3] (2:25:15 - 2:25:15)
Thank

[Speaker 2] (2:25:15 - 2:25:16)
Thank you.

[Speaker 3] (2:25:16 - 2:25:16)
you, Todd.

[Speaker 3] (2:25:17 - 2:25:23)
It is an interesting point we didn't really sort of talk about last time when the developer was here.

[Speaker 3] (2:25:24 - 2:25:34)
You know when you think about the Hadley it faces one way it's residential faces sort of the other way is sort of commercial the backside of it is park space so

[Speaker 3] (2:25:35 - 2:25:36)
really like

[Speaker 3] (2:25:38 - 2:26:03)
Initially I was thinking with regard to the screening that you'd be screening for residential, but it's really like you're screening for almost when you're on Town Hall lawn and you're looking over, you don't want to see those massive um units on the rooftop and you want to see a ha beautiful historic building. You don't want your eye to be drawn up to to those features. So um they they have their a little bit there to sort of please all the angles.

[Speaker 3] (2:26:04 - 2:26:04)
I guess

[Speaker 4] (2:26:05 - 2:26:13)
So my question is, excuse me, so what is the next step? So Ted, you mentioned that you did make these suggestions to

[Speaker 4] (2:26:13 - 2:26:15)
to Dixon and was

[Speaker 2] (2:26:15 - 2:26:15)
Yeah.

[Speaker 4] (2:26:15 - 2:26:21)
that well received or you know are you waiting feedback or Marcy maybe one of you can speak to that

[Speaker 2] (2:26:21 - 2:26:25)
Yeah, absolutely. So per the land disposition agreement,

[Speaker 2] (2:26:25 - 2:26:34)
the select board has until November 5th to share your comments to the developer in regards to the schematic plans.

[Speaker 2] (2:26:34 - 2:26:37)
Because as you know, these are just schematic plans.

[Speaker 2] (2:26:37 - 2:26:42)
This is a first pass on the design of the project. So I think

[Speaker 2] (2:26:42 - 2:26:47)
I think the development team is looking for feedback on what they are proposing.

[Speaker 2] (2:26:47 - 2:26:54)
So our recommendation would be to include the comments that you received from Ted and the planning board,

[Speaker 2] (2:26:54 - 2:26:57)
as well as some of the comments which we received from the neighbors,

[Speaker 2] (2:26:58 - 2:27:07)
and as well as any other boards that have submitted comments to us to date and share it with the development team by November 5th.

[Speaker 4] (2:27:08 - 2:27:09)
Great. Thank you.

[Speaker 5] (2:27:11 - 2:27:12)
Are we taking a vote?

[Speaker 5] (2:27:12 - 2:27:16)
Do we have to have a vote by November 5th, though, approving them?

[Speaker 2] (2:27:17 - 2:27:21)
We need to submit our comments to them by November 5th.

[Speaker 4] (2:27:21 - 2:27:21)
Right.

[Speaker 5] (2:27:21 - 2:27:22)
I hear that.

[Speaker 4] (2:27:23 - 2:27:23)
But

[Speaker 5] (2:27:23 - 2:27:23)
But

[Speaker 4] (2:27:23 - 2:27:25)
do we have to vote by then? Do

[Speaker 3] (2:27:25 - 2:27:25)
To

[Speaker 4] (2:27:25 - 2:27:25)
we need

[Speaker 3] (2:27:25 - 2:27:25)
approve

[Speaker 4] (2:27:25 - 2:27:25)
a vote before

[Speaker 3] (2:27:25 - 2:27:26)
the schematic

[Speaker 4] (2:27:26 - 2:27:26)
that?

[Speaker 3] (2:27:26 - 2:27:27)
designs. Is it that we,

[Speaker 5] (2:27:27 - 2:27:29)
are we like approving with these

[Speaker 3] (2:27:29 - 2:27:29)
with

[Speaker 5] (2:27:29 - 2:27:29)
comments

[Speaker 3] (2:27:29 - 2:27:30)
the conditions.

[Speaker 5] (2:27:30 - 2:27:30)
in

[Speaker 4] (2:27:30 - 2:27:30)
Right.

[Speaker 5] (2:27:30 - 2:27:30)
hand?

[Speaker 4] (2:27:30 - 2:27:30)
Right.

[Speaker 5] (2:27:30 - 2:27:32)
Or as conditions?

[Speaker 5] (2:27:32 - 2:27:36)
Or are we giving them these comments and then we expect responses and then we vote?

[Speaker 2] (2:27:40 - 2:27:56)
Well, I think you should probably have some type of a decision or authorize maybe the town staff to draft a letter on behalf of the select board outlining your comments or feedback on the schematic plans.

[Speaker 5] (2:27:57 - 2:27:58)
So

[Speaker 4] (2:27:58 - 2:27:58)
So

[Speaker 5] (2:27:58 - 2:27:58)
yeah.

[Speaker 4] (2:27:58 - 2:27:58)
then

[Speaker 3] (2:27:58 - 2:27:58)
Yeah.

[Speaker 4] (2:27:58 - 2:28:03)
so then we'll vote is it it's two weeks from today November 5th right I mean

[Speaker 3] (2:28:03 - 2:28:04)
Yes.

[Speaker 2] (2:28:04 - 2:28:04)
That's

[Speaker 3] (2:28:04 - 2:28:04)
So I

[Speaker 2] (2:28:04 - 2:28:04)
correct.

[Speaker 3] (2:28:04 - 2:28:06)
think the idea would be that

[Speaker 3] (2:28:06 - 2:28:07)
we would

[Speaker 3] (2:28:09 - 2:28:17)
The schematic design center packet if there's commentary to things that need to be changed in addition to the planning board we need to let town staff know now and

[Speaker 4] (2:28:17 - 2:28:18)
Right.

[Speaker 3] (2:28:18 - 2:28:37)
then we would have town staff as Marcy said draft a letter that basically says yes to your point that we would be taking a vote to conditionally approve subject to the notes to the developer the schematic designs and then the letter would address the commentary from the planning board and any additional commentary this

[Speaker 3] (2:28:37 - 2:28:47)
Okay, this board have had as well as, I don't know Marcy have any other boards submitted? I think maybe I saw one fly across my email.

[Speaker 2] (2:28:49 - 2:29:06)
The Open Space and Recreation Committee stated that they'd want to submit comments. I've reached out to the chair just to assure that we would have their comments sooner so then this way we can share with you if the select board chooses to bring this up or if you will discuss it at your meeting,

[Speaker 2] (2:29:06 - 2:29:07)
the first meeting in November.

[Speaker 2] (2:29:07 - 2:29:09)
So in this way you will have their comments as well.

[Speaker 3] (2:29:09 - 2:29:11)
So the first meeting in November,

[Speaker 3] (2:29:11 - 2:29:15)
though, is November 5th, so I think that's what we're.

[Speaker 3] (2:29:15 - 2:29:19)
concerned about the timing there, right? We we would wanna have that in advance.

[Speaker 1] (2:29:19 - 2:29:34)
Yeah, and this isn't the last discussion of this. Like this, this is the time for us to give commentary on the schematic designs, but they come these they're gonna come before planning board and planning board's gonna have to approve all the permitting related to this.

[Speaker 3] (2:29:34 - 2:29:34)
Right.

[Speaker 1] (2:29:34 - 2:29:39)
So I th there is more opportunity. There also needs to be another

[Speaker 3] (2:29:39 - 2:29:40)
Another community forum.

[Speaker 1] (2:29:40 - 2:29:41)
community forum.

[Speaker 1] (2:29:42 - 2:29:42)
at

[Speaker 2] (2:29:42 - 2:29:43)
That's correct.

[Speaker 1] (2:29:43 - 2:29:44)
I do

[Speaker 3] (2:29:44 - 2:29:44)
And I

[Speaker 1] (2:29:44 - 2:29:44)
fight.

[Speaker 3] (2:29:44 - 2:29:51)
would personally like to see the community comments from the last one if there were suggestions, but I don't think we have seen that,

[Speaker 3] (2:29:51 - 2:29:52)
right? I don't.

[Speaker 1] (2:29:52 - 2:29:54)
No, I think Marcy just went over that at the very beginning.

[Speaker 1] (2:29:54 - 2:29:54)
That's all we

[Speaker 3] (2:29:55 - 2:29:56)
Well, was it there

[Speaker 4] (2:29:56 - 2:29:56)
It was,

[Speaker 3] (2:29:56 - 2:29:57)
a separate

[Speaker 4] (2:29:57 - 2:29:59)
it was a lot of it was lighting and

[Speaker 2] (2:29:59 - 2:29:59)
Yes.

[Speaker 1] (2:29:59 - 2:29:59)
Yeah.

[Speaker 4] (2:29:59 - 2:29:59)
just,

[Speaker 3] (2:29:59 - 2:30:00)
It was the same as what

[Speaker 4] (2:30:00 - 2:30:00)
it

[Speaker 3] (2:30:00 - 2:30:00)
Ted

[Speaker 4] (2:30:00 - 2:30:00)
c habit

[Speaker 1] (2:30:00 - 2:30:00)
Yes,

[Speaker 4] (2:30:00 - 2:30:01)
was

[Speaker 3] (2:30:01 - 2:30:01)
control.

[Speaker 1] (2:30:01 - 2:30:01)
oh, they except for

[Speaker 3] (2:30:01 - 2:30:02)
But

[Speaker 4] (2:30:02 - 2:30:02)
that.

[Speaker 1] (2:30:02 - 2:30:02)
the

[Speaker 3] (2:30:02 - 2:30:04)
there was nothing additional, is my question, right? There was not anything that

[Speaker 1] (2:30:04 - 2:30:05)
Community

[Speaker 3] (2:30:05 - 2:30:05)
Ted

[Speaker 1] (2:30:05 - 2:30:05)
space.

[Speaker 2] (2:30:05 - 2:30:06)
Yeah.

[Speaker 3] (2:30:06 - 2:30:06)
Okay.

[Speaker 4] (2:30:06 - 2:30:13)
So is, yeah, that's what I, yeah. So is there so is there anything additional that this board wants to add to these to the nine to the nine points?

[Speaker 1] (2:30:14 - 2:30:15)
Yeah.

[Speaker 3] (2:30:15 - 2:30:15)
Right.

[Speaker 3] (2:30:16 - 2:30:17)
Lamar, do you have something?

[Speaker 1] (2:30:19 - 2:30:20)
So we just

[Speaker 5] (2:30:21 - 2:30:21)
Sorry.

[Speaker 5] (2:30:23 - 2:30:34)
Excuse me. So I just want to point out for at the community meeting, Marzi remember also um a big part of the conversation was screening the um the parking lot right.

[Speaker 5] (2:30:34 - 2:30:35)
So park

[Speaker 2] (2:30:35 - 2:30:35)
Mm-hmm.

[Speaker 5] (2:30:35 - 2:30:43)
screening it certainly from the on the Reddington side, but also on um I never know the name of that, is that Redding like

[Speaker 5] (2:30:44 - 2:30:44)
Uh,

[Speaker 2] (2:30:44 - 2:30:45)
The extension

[Speaker 5] (2:30:45 - 2:30:45)
yeah,

[Speaker 2] (2:30:45 - 2:30:46)
will be done

[Speaker 5] (2:30:46 - 2:30:46)
at

[Speaker 2] (2:30:46 - 2:30:47)
at the the end end of the of the... the

[Speaker 5] (2:30:47 - 2:30:50)
in the field, essentially, at the end of the

[Speaker 3] (2:30:50 - 2:30:50)
Yeah?

[Speaker 5] (2:30:50 - 2:30:50)
place

[Speaker 3] (2:30:50 - 2:30:50)
Like Monument

[Speaker 5] (2:30:50 - 2:30:51)
structures.

[Speaker 3] (2:30:51 - 2:30:51)
Ave. and...

[Speaker 5] (2:30:51 - 2:30:55)
Um, so it's, it's screening that from the headlights,

[Speaker 5] (2:30:55 - 2:31:00)
right? So uh so the the abutters were very concerned about the headlights.

[Speaker 5] (2:31:01 - 2:31:16)
In the, at all hours of the night, you know, and kind of comings and goings that a hotel will bring um and and that you know that kind of disruption there to to folks. So that was definitely a piece of it and yes what you said as well. Thank you.

[Speaker 4] (2:31:16 - 2:31:16)
So

[Speaker 1] (2:31:16 - 2:31:16)
Yeah.

[Speaker 4] (2:31:16 - 2:31:17)
in addition

[Speaker 3] (2:31:17 - 2:31:17)
So

[Speaker 4] (2:31:17 - 2:31:17)
so in

[Speaker 3] (2:31:17 - 2:31:17)
we want

[Speaker 4] (2:31:17 - 2:31:17)
addition

[Speaker 3] (2:31:17 - 2:31:18)
to make sure

[Speaker 4] (2:31:18 - 2:31:18)
to

[Speaker 3] (2:31:18 - 2:31:18)
that's

[Speaker 4] (2:31:18 - 2:31:18)
the

[Speaker 5] (2:31:18 - 2:31:18)
Oh

[Speaker 3] (2:31:18 - 2:31:18)
to particularly

[Speaker 5] (2:31:18 - 2:31:18)
yeah.

[Speaker 4] (2:31:18 - 2:31:19)
the lighting

[Speaker 1] (2:31:19 - 2:31:19)
And

[Speaker 4] (2:31:19 - 2:31:19)
it's

[Speaker 1] (2:31:19 - 2:31:19)
I streetlights. think

[Speaker 3] (2:31:19 - 2:31:19)
highly

[Speaker 1] (2:31:19 - 2:31:19)
it's

[Speaker 5] (2:31:19 - 2:31:19)
Yeah.

[Speaker 3] (2:31:19 - 2:31:19)
particularly

[Speaker 4] (2:31:19 - 2:31:19)
pretty

[Speaker 1] (2:31:19 - 2:31:20)
I think that's

[Speaker 3] (2:31:20 - 2:31:20)
highlighted

[Speaker 1] (2:31:20 - 2:31:20)
I think that's

[Speaker 3] (2:31:20 - 2:31:21)
and outlined.

[Speaker 1] (2:31:21 - 2:31:26)
yeah. Yeah, that's obviously a very very valid concern that cars are parking and

[Speaker 5] (2:31:26 - 2:31:26)
Mm-hmm.

[Speaker 1] (2:31:26 - 2:31:27)
then yeah.

[Speaker 5] (2:31:27 - 2:31:27)
Mm-hmm.

[Speaker 5] (2:31:27 - 2:31:27)
Yep.

[Speaker 4] (2:31:28 - 2:31:28)
Yep.

[Speaker 3] (2:31:28 - 2:31:28)
Yep.

[Speaker 4] (2:31:28 - 2:31:30)
Can I just make one comment?

[Speaker 1] (2:31:30 - 2:31:30)
Please.

[Speaker 4] (2:31:30 - 2:31:32)
I think it will help clarify on that.

[Speaker 4] (2:31:32 - 2:31:36)
So this is obviously a little kind of confusing because it's a municipal land,

[Speaker 4] (2:31:37 - 2:31:37)
a private development,

[Speaker 4] (2:31:37 - 2:31:40)
and it gets a little confusing that way.

[Speaker 4] (2:31:41 - 2:31:47)
Ultimately this will have to come before site plan review before the planning board who per our bylaws is a special permit granting authority for this.

[Speaker 4] (2:31:47 - 2:32:01)
One of the criteria for site plan approval specifically is screening around parking areas entrances and exits to minimize or eliminate as much light leakage as you can as a result of headlights.

[Speaker 4] (2:32:01 - 2:32:09)
So that well important note here and completely agree with the with the comment that's something that if it does get missed here it's not part of schematic.

[Speaker 4] (2:32:09 - 2:32:21)
schematic designs it's not part of the building schematic per se and that screen would absolutely be dealt with if it's not dealt with now it would be absolutely dealt with by the time it comes for a site plan review as every project does that's one of the criteria

[Speaker 3] (2:32:22 - 2:32:22)
Okay.

[Speaker 1] (2:32:22 - 2:32:23)
Yeah, thank you, Ted.

[Speaker 3] (2:32:23 - 2:32:24)
Thank

[Speaker 1] (2:32:24 - 2:32:24)
Yeah,

[Speaker 3] (2:32:24 - 2:32:24)
you.

[Speaker 1] (2:32:24 - 2:32:33)
I guess that's the sort of important distinction is that in coming before us for schematic design, it's really building design unless,

[Speaker 1] (2:32:34 - 2:32:48)
I know there are commentary, there is some commentary about landscape and, you know, curve appeal and parking and all of that. And I understand that there's an interrelationship between all of it. But as Ted said,

[Speaker 1] (2:32:48 - 2:32:49)
there are specific.

[Speaker 1] (2:32:50 - 2:33:13)
bylaws and requirements related to the special permit that would they would have to go through and that sort of our purview right now is really oh as I understand it more a little bit a little bit different but we can certainly it doesn't hurt to bring up things that we want them to know in advance as soon as we want them to know it did you have one more thing

[Speaker 5] (2:33:13 - 2:33:14)
Yes,

[Speaker 1] (2:33:14 - 2:33:14)
please.

[Speaker 5] (2:33:14 - 2:33:16)
thank you, and I appreciate you indulging me.

[Speaker 5] (2:33:17 - 2:33:22)
So Ted, I'm sorry, I'm losing my voice for some odd reason.

[Speaker 5] (2:33:22 - 2:33:24)
So after that meeting,

[Speaker 5] (2:33:24 - 2:33:24)
Ted,

[Speaker 5] (2:33:24 - 2:33:25)
the other evening,

[Speaker 5] (2:33:25 - 2:33:28)
you know, I know J.R. talked about the bathrooms at the back.

[Speaker 5] (2:33:29 - 2:33:33)
So as much of a concern is of the bathrooms kind of,

[Speaker 5] (2:33:34 - 2:33:35)
I'm so sorry,

[Speaker 5] (2:33:35 - 2:33:37)
from a standpoint on Linscott Park.

[Speaker 5] (2:33:38 - 2:33:39)
And how that would look,

[Speaker 5] (2:33:39 - 2:33:47)
afterwards I kind of was thinking it's really more of a yes, I get the visual and I think visual is really important in terms of the historic building,

[Speaker 5] (2:33:47 - 2:33:58)
but really it was the sound. So since we're, you know, kind of not getting insurances about putting on solar panels on the annex,

[Speaker 5] (2:33:59 - 2:34:04)
then all of those mechanics are going to go on the side where people's homes are.

[Speaker 5] (2:34:04 - 2:34:10)
So I think that is what really needs a second pass in terms of, you know, sound.

[Speaker 5] (2:34:11 - 2:34:13)
Uh so let's just sit

[Speaker 1] (2:34:13 - 2:34:13)
Yeah, we

[Speaker 5] (2:34:13 - 2:34:13)
at that.

[Speaker 1] (2:34:13 - 2:34:25)
did put some safeguards into the LDA about the mechanics that Doug, you're gonna have to help me here about the level of environmental

[Speaker 4] (2:34:25 - 2:34:25)
Decibel

[Speaker 1] (2:34:25 - 2:34:26)
responsibility

[Speaker 4] (2:34:26 - 2:34:26)
level.

[Speaker 1] (2:34:26 - 2:34:28)
that some of the mechanics were going to have to live up to.

[Speaker 4] (2:34:30 - 2:34:37)
Well, they have to adhere to our new super stretched code in terms of if that's what you're referring to.

[Speaker 4] (2:34:37 - 2:34:39)
That doesn't say anything about their placement.

[Speaker 3] (2:34:39 - 2:34:39)
Placement

[Speaker 1] (2:34:39 - 2:34:41)
No, it doesn't say anything about their placement,

[Speaker 4] (2:34:41 - 2:34:41)
Noise

[Speaker 1] (2:34:41 - 2:34:52)
but I'm just saying like I think when we're thinking about more state-of-the-art equipment it being a little bit more quiet a little bit more you know further advanced than

[Speaker 1] (2:34:53 - 2:34:55)
throwing stuff up on the roof that is

[Speaker 3] (2:34:55 - 2:34:56)
Pumps are great, but

[Speaker 6] (2:34:56 - 2:34:56)
I'm

[Speaker 3] (2:34:56 - 2:34:56)
they make

[Speaker 6] (2:34:56 - 2:34:56)
happy

[Speaker 3] (2:34:56 - 2:34:57)
a to lot of

[Speaker 6] (2:34:57 - 2:34:57)
chat.

[Speaker 3] (2:34:57 - 2:34:57)
loud.

[Speaker 1] (2:34:57 - 2:34:57)
Please,

[Speaker 4] (2:34:57 - 2:34:57)
That is

[Speaker 1] (2:34:57 - 2:34:57)
Ted.

[Speaker 4] (2:34:57 - 2:34:58)
definitely

[Speaker 1] (2:34:58 - 2:34:58)
Ted,

[Speaker 4] (2:34:58 - 2:34:58)
a

[Speaker 1] (2:34:58 - 2:34:58)
thank

[Speaker 4] (2:34:58 - 2:34:58)
Johnny

[Speaker 1] (2:34:58 - 2:34:58)
you.

[Speaker 6] (2:34:58 - 2:34:58)
I'm going to dance

[Speaker 4] (2:34:58 - 2:34:59)
dance move.

[Speaker 6] (2:34:59 - 2:34:59)
well.

[Speaker 6] (2:35:00 - 2:35:06)
The, so this comes up a lot for projects no matter what size, scale, whatever they are.

[Speaker 6] (2:35:06 - 2:35:13)
The compressors that you would get for a, for example, Mitsubishi heat pump, you know, LG heat pump,

[Speaker 6] (2:35:13 - 2:35:13)
whatever.

[Speaker 6] (2:35:14 - 2:35:16)
Any of the modern heat pumps that they're going to be installing in this building,

[Speaker 6] (2:35:16 - 2:35:20)
the decibel level will be immeasurable from across the street.

[Speaker 3] (2:35:20 - 2:35:21)
That's what I was trying to get.

[Speaker 6] (2:35:22 - 2:35:46)
so limited due to the efficiencies so it is an absolute concern and it comes from a place where you know not that long ago they did make a very significant amount of noise but the way that they are now is very very minimal so it's it comes up a lot but it's never turned out to be a concern at least since I've been on the planning board from a butter hearing noise from compressors or condensers especially when it's some of these new heat pump units

[Speaker 5] (2:35:47 - 2:35:48)
Thank you

[Speaker 1] (2:35:50 - 2:35:51)
Alright, so

[Speaker 4] (2:35:51 - 2:35:52)
So

[Speaker 1] (2:35:52 - 2:35:52)
uh

[Speaker 4] (2:35:52 - 2:35:53)
the community space.

[Speaker 1] (2:35:53 - 2:35:54)
Yep, the community space.

[Speaker 4] (2:35:54 - 2:36:04)
So uh where where are we exactly with that? Um in these plans, um Marcy Ted,

[Speaker 3] (2:36:04 - 2:36:04)
Marcy.

[Speaker 4] (2:36:04 - 2:36:06)
do you does anyone know like,

[Speaker 4] (2:36:06 - 2:36:14)
you know, Maura made some comments in public comment. Um what what exactly is the status of that?

[Speaker 2] (2:36:15 - 2:36:23)
So the developer really visualizes their several spaces within the building to be a community space,

[Speaker 2] (2:36:23 - 2:36:26)
not a community meeting space.

[Speaker 2] (2:36:26 - 2:36:28)
I think they're considering the restaurants,

[Speaker 2] (2:36:28 - 2:36:29)
the bars,

[Speaker 2] (2:36:29 - 2:36:37)
some of the sitting areas as others as a community or public space or a space available to the public.

[Speaker 4] (2:36:38 - 2:36:38)
Okay.

[Speaker 3] (2:36:38 - 2:36:40)
And that, for rental purposes,

[Speaker 3] (2:36:40 - 2:36:41)
right? Where I think communities,

[Speaker 3] (2:36:41 - 2:36:45)
the spirit of community space is probably a little bit different,

[Speaker 3] (2:36:45 - 2:36:45)
right,

[Speaker 3] (2:36:45 - 2:36:48)
that the community is looking for.

[Speaker 3] (2:36:48 - 2:37:03)
Has there been any discussion about anything like that with Dixon or anything at all? Have we ever brought that up? Have we ever made the point to say, is this an option? Can we consider one of the small meeting rooms or some such thing?

[Speaker 3] (2:37:03 - 2:37:03)
I don't know.

[Speaker 3] (2:37:04 - 2:37:05)
Has anything like that happened?

[Speaker 5] (2:37:05 - 2:37:06)
We did talk.

[Speaker 1] (2:37:07 - 2:37:07)
Go ahead, Marcie.

[Speaker 2] (2:37:08 - 2:37:16)
No, I think that's something that is still, you know, as part of a discussion, I believe.

[Speaker 2] (2:37:16 - 2:37:27)
Dixon did say that like the dining area could be converted into a meeting space. It could be converted to a function space or others.

[Speaker 2] (2:37:27 - 2:37:35)
But nothing, I don't have anything formalized in regards to a designated meeting space.

[Speaker 4] (2:37:35 - 2:37:39)
Can we go back to the town meeting vote about this?

[Speaker 4] (2:37:39 - 2:37:40)
Because if I recall,

[Speaker 4] (2:37:40 - 2:37:44)
like this was the only amendment that like actually passed that night.

[Speaker 4] (2:37:45 - 2:37:50)
So the language of it was exactly what?

[Speaker 2] (2:37:50 - 2:37:52)
Yeah, hold on. I can pull that up

[Speaker 4] (2:37:55 - 2:37:59)
I imagine someone in the audience here might be able to quote what the language was,

[Speaker 4] (2:37:59 - 2:38:02)
but okay.

[Speaker 3] (2:38:02 - 2:38:02)
So you

[Speaker 6] (2:38:02 - 2:38:02)
Sorry,

[Speaker 3] (2:38:02 - 2:38:02)
don't know.

[Speaker 6] (2:38:02 - 2:38:02)
no.

[Speaker 3] (2:38:02 - 2:38:03)
I know she can.

[Speaker 1] (2:38:05 - 2:38:05)
That's

[Speaker 4] (2:38:05 - 2:38:05)
But

[Speaker 1] (2:38:05 - 2:38:05)
interesting.

[Speaker 4] (2:38:05 - 2:38:09)
I think clearly the description at that point, as best I can recall,

[Speaker 4] (2:38:09 - 2:38:14)
was that this was, I certainly interpret it not as the restaurant.

[Speaker 3] (2:38:14 - 2:38:16)
Right. Or the bathroom.

[Speaker 1] (2:38:16 - 2:38:17)
Well, I will say this.

[Speaker 1] (2:38:18 - 2:38:22)
I think the way I recall it is available meeting space.

[Speaker 1] (2:38:22 - 2:38:24)
I don't know that it was...

[Speaker 3] (2:38:25 - 2:38:25)
Mm.

[Speaker 1] (2:38:25 - 2:38:28)
But that's fine. I'm saying the way I interpreted it,

[Speaker 1] (2:38:28 - 2:38:29)
not the way it was written.

[Speaker 4] (2:38:29 - 2:38:30)
Mm-hmm.

[Speaker 1] (2:38:30 - 2:38:34)
So maybe I don't know if it was, Marzi, you can read the language,

[Speaker 1] (2:38:34 - 2:38:38)
if the intention was that it was 100% of the time available,

[Speaker 1] (2:38:38 - 2:38:43)
or was it that it was going to be more often than not available?

[Speaker 1] (2:38:43 - 2:38:44)
I mean, I understand.

[Speaker 1] (2:39:05 - 2:39:12)
then that we just have to understand the mechanics of it and then how do we go about doing it and how is it advertised and how is it available and

[Speaker 2] (2:39:12 - 2:39:15)
Right, I think we have to put some guardrails in,

[Speaker 1] (2:39:15 - 2:39:15)
Right,

[Speaker 2] (2:39:15 - 2:39:21)
ask for what we want, right? If this is something that was agreed and, and did you have that language,

[Speaker 2] (2:39:21 - 2:39:22)
Marcy, just so I could hear it, whatever you do?

[Speaker 1] (2:39:22 - 2:39:24)
so it's also one of

[Speaker 2] (2:39:24 - 2:39:24)
It's

[Speaker 1] (2:39:24 - 2:39:24)
the questions.

[Speaker 2] (2:39:24 - 2:39:26)
up to us to ask for it at this point.

[Speaker 3] (2:39:26 - 2:39:30)
Yeah, I'm just give me one minute. I'm looking for it and the

[Speaker 3] (2:39:32 - 2:39:36)
The amended article stated that voted

[Speaker 3] (2:39:40 - 2:39:43)
to amend the, hold on, no,

[Speaker 3] (2:39:43 - 2:39:44)
that's not it.

[Speaker 1] (2:39:44 - 2:39:46)
That's okay Mars you take your time,

[Speaker 1] (2:39:46 - 2:39:47)
but I will say that

[Speaker 1] (2:39:47 - 2:39:56)
At one meeting David and I had with the developer this topic did come up. We asked Margie to get them a copy of the actual language from the warrant.

[Speaker 1] (2:39:56 - 2:40:13)
I actually think I advised them to go back and watch the town meeting so they could understand the spirit of the conversation that was happening at the time. And then because there wasn't a specific act like an 880 square foot room available Monday through Friday because it wasn't specific.

[Speaker 1] (2:40:13 - 2:40:15)
specific I said what? God bless you.

[Speaker 2] (2:40:15 - 2:40:15)
Oh, sorry.

[Speaker 4] (2:40:15 - 2:40:16)
I have it.

[Speaker 1] (2:40:16 - 2:40:17)
You have it. Go ahead.

[Speaker 1] (2:40:17 - 2:40:18)
David has

[Speaker 2] (2:40:18 - 2:40:19)
David has it. it.

[Speaker 4] (2:40:19 - 2:40:21)
Yeah, I can, I can, I can read it. So.

[Speaker 4] (2:40:22 - 2:40:24)
It was Article 19,

[Speaker 4] (2:40:24 - 2:40:27)
proposed by the Finance Committee, voted motion carries two-thirds majority.

[Speaker 4] (2:40:28 - 2:40:51)
Original article was amended to include the language in 4.11.0.0, replacing the last sentence printed in the warrant with the following language. This bylaw is meant to establish development that protects historic and cultural resources and foster a connection between the Hadley school building and natural built environment that considers proximity to Lynn Scott Park and its use as primary open space for community engagement and interior.

[Speaker 4] (2:40:51 - 2:40:55)
Interior community space shall be included in any establishment created.

[Speaker 1] (2:40:57 - 2:40:57)
Right.

[Speaker 5] (2:40:57 - 2:40:57)
Yeah.

[Speaker 1] (2:40:58 - 2:40:58)
So

[Speaker 2] (2:40:58 - 2:40:58)
So

[Speaker 1] (2:40:58 - 2:40:58)
interior

[Speaker 2] (2:40:58 - 2:40:59)
it's really

[Speaker 1] (2:40:59 - 2:40:59)
communities,

[Speaker 2] (2:40:59 - 2:41:00)
vague, right,

[Speaker 1] (2:41:00 - 2:41:01)
yeah, that's the problem with so. it,

[Speaker 1] (2:41:01 - 2:41:02)
right? So

[Speaker 5] (2:41:02 - 2:41:10)
Yeah, although I have to c community space. I mean when I think of community space it it doesn't conjure up a restaurant.

[Speaker 5] (2:41:11 - 2:41:12)
Um,

[Speaker 1] (2:41:12 - 2:41:16)
Well, unless the restaurant can be utilized for meetings or something like

[Speaker 2] (2:41:16 - 2:41:17)
Well it's going to be subjective,

[Speaker 1] (2:41:17 - 2:41:17)
that.

[Speaker 2] (2:41:17 - 2:41:18)
right? Everybody's going to have their own

[Speaker 5] (2:41:18 - 2:41:18)
everybody's

[Speaker 2] (2:41:18 - 2:41:19)
interpretation

[Speaker 5] (2:41:19 - 2:41:19)
going to have

[Speaker 2] (2:41:19 - 2:41:19)
of

[Speaker 5] (2:41:19 - 2:41:19)
their interpretation.

[Speaker 2] (2:41:19 - 2:41:22)
it. I think that what we need to do as a board, right,

[Speaker 2] (2:41:22 - 2:41:25)
is to echo the voice of

[Speaker 2] (2:41:25 - 2:41:41)
the residents of this town if that is what we're we need to shoot for the moon if that's what we we want to do then or Nick Connors you need to shoot for the moon when discussing this with the developer right and and push them as far as we can logistically get them right

[Speaker 1] (2:41:41 - 2:41:41)
Yeah.

[Speaker 2] (2:41:41 - 2:41:42)
I mean is

[Speaker 1] (2:41:42 - 2:41:42)
I think

[Speaker 2] (2:41:42 - 2:41:44)
it going to be doable uh negotiation

[Speaker 5] (2:41:44 - 2:41:45)
But realistically,

[Speaker 2] (2:41:45 - 2:41:47)
is everything right but we we need to try

[Speaker 4] (2:41:47 - 2:41:48)
realistically,

[Speaker 4] (2:41:48 - 2:41:50)
I mean, what do we want to do? Do we want to

[Speaker 1] (2:41:50 - 2:41:51)
You want a conference room?

[Speaker 4] (2:41:51 - 2:41:51)
yeah,

[Speaker 1] (2:41:51 - 2:41:51)
Is that what we're saying?

[Speaker 4] (2:41:51 - 2:41:52)
I mean, yeah.

[Speaker 1] (2:41:52 - 2:41:52)
What?

[Speaker 4] (2:41:52 - 2:41:54)
Is that are we saying we want a conference room?

[Speaker 4] (2:41:54 - 2:41:56)
Because the five of us could have completely different

[Speaker 2] (2:41:56 - 2:41:57)
Totally,

[Speaker 4] (2:41:57 - 2:41:57)
definitions

[Speaker 2] (2:41:57 - 2:41:57)
totally,

[Speaker 4] (2:41:57 - 2:41:59)
of what that community space and

[Speaker 2] (2:41:59 - 2:41:59)
right,

[Speaker 4] (2:41:59 - 2:42:01)
what that vote and interpretation

[Speaker 2] (2:42:01 - 2:42:01)
right,

[Speaker 4] (2:42:01 - 2:42:03)
of this

[Speaker 2] (2:42:03 - 2:42:07)
I think we just want some guardrails of what we could potentially have,

[Speaker 2] (2:42:07 - 2:42:07)
right?

[Speaker 1] (2:42:07 - 2:42:08)
Yeah,

[Speaker 1] (2:42:08 - 2:42:20)
I mean I think that's why I had said to the developer like let's get a copy of the vote watch the town meeting you come up with what your interpretation of it that is and we'll give feedback based on that to me I mean Doug saying is it really the restaurant

[Speaker 1] (2:42:20 - 2:42:25)
that no it's not the restaurant like for me to go in as a paying customer but is it a restaurant for me

[Speaker 1] (2:42:26 - 2:42:33)
That's a large space with tables that I could meet with a group of Girl Scouts if I wanted to and it was available free of charge.

[Speaker 1] (2:42:34 - 2:42:34)
Yeah, now that's more

[Speaker 2] (2:42:34 - 2:42:34)
I

[Speaker 1] (2:42:34 - 2:42:35)
what I'm

[Speaker 2] (2:42:35 - 2:42:35)
mean

[Speaker 1] (2:42:35 - 2:42:35)
looking for.

[Speaker 2] (2:42:35 - 2:42:39)
even if you get them to agree to you know once a month xyz right

[Speaker 1] (2:42:39 - 2:42:39)
Right.

[Speaker 2] (2:42:39 - 2:42:52)
it doesn't have to be a certain space but it could be defined as a certain time of month or once once every three months once every quarter will allocate some space to something right you're you're asking for something I think that sounds

[Speaker 2] (2:42:52 - 2:42:53)
Reasonable.

[Speaker 1] (2:42:53 - 2:42:54)
Yep.

[Speaker 1] (2:42:56 - 2:43:07)
So I think, Marcy, we are looking for some feedback from the developer on their proposal of their interpretation of that, and then from there we will give additional feedback.

[Speaker 1] (2:43:07 - 2:43:08)
I don't know why that needs,

[Speaker 1] (2:43:08 - 2:43:10)
we can just.

[Speaker 1] (2:43:10 - 2:43:26)
We can find an artful use of language in the schematic design response that says we are looking for the town meeting warrant article to be fulfilled in totality including the last including but not unlimited the last sentence and restate

[Speaker 2] (2:43:26 - 2:43:27)
Specifically

[Speaker 1] (2:43:27 - 2:43:27)
it and

[Speaker 2] (2:43:27 - 2:43:28)
defined community space.

[Speaker 1] (2:43:28 - 2:43:36)
then we can you know as definition to be determined or something like that and that way they are not.

[Speaker 2] (2:43:37 - 2:43:37)
They

[Speaker 1] (2:43:37 - 2:43:38)
Like can't it's out

[Speaker 2] (2:43:38 - 2:43:38)
just ignore

[Speaker 1] (2:43:38 - 2:43:38)
of it.

[Speaker 2] (2:43:38 - 2:43:39)
it, right? And

[Speaker 1] (2:43:39 - 2:43:39)
Yeah.

[Speaker 2] (2:43:39 - 2:43:48)
if we bring it up and we we drive it home We can't guarantee it's going to be a ballroom to be used once a week, but we can at least you know try

[Speaker 4] (2:43:48 - 2:43:50)
So could I just make one suggestion

[Speaker 3] (2:43:50 - 2:43:50)
Yes, I

[Speaker 4] (2:43:50 - 2:43:50)
like

[Speaker 2] (2:43:50 - 2:43:50)
yeah

[Speaker 3] (2:43:50 - 2:43:50)
do.

[Speaker 4] (2:43:50 - 2:44:02)
chapter 91 for water dependent uses. It's a license the DP gives out they have a requirement for public accommodation and it depending on whether it's an office building or restaurant or boat club.

[Speaker 4] (2:44:03 - 2:44:07)
It differs, but that could be somewhere that Marcy and I can put together a list of

[Speaker 4] (2:44:08 - 2:44:08)
like

[Speaker 2] (2:44:08 - 2:44:08)
It's great.

[Speaker 4] (2:44:08 - 2:44:09)
accommodation,

[Speaker 1] (2:44:09 - 2:44:09)
Reasonable.

[Speaker 4] (2:44:09 - 2:44:18)
public accommodations, so that at least you all could have something to pick from if we have a draft or we can send to them and ask them to react to that type of list.

[Speaker 1] (2:44:18 - 2:44:18)
That

[Speaker 2] (2:44:18 - 2:44:18)
Amazing.

[Speaker 1] (2:44:18 - 2:44:19)
would be great.

[Speaker 4] (2:44:19 - 2:44:19)
Okay.

[Speaker 2] (2:44:19 - 2:44:19)
Perfect.

[Speaker 1] (2:44:19 - 2:44:22)
Yes, please, let's do that. Well, let's make let's look at it and then

[Speaker 4] (2:44:22 - 2:44:22)
Great.

[Speaker 1] (2:44:22 - 2:44:23)
yep.

[Speaker 2] (2:44:23 - 2:44:24)
Thank you.

[Speaker 1] (2:44:24 - 2:44:24)
Please.

[Speaker 5] (2:44:25 - 2:44:26)
So,

[Speaker 3] (2:44:26 - 2:44:26)
Okay.

[Speaker 5] (2:44:26 - 2:44:31)
moving off that topic, just process-wise here, um

[Speaker 5] (2:44:33 - 2:44:35)
We have to approve this eventually,

[Speaker 5] (2:44:35 - 2:44:35)
ideally.

[Speaker 5] (2:44:37 - 2:44:38)
And it'll eventually go to the planning board.

[Speaker 5] (2:44:39 - 2:44:41)
This is the last stop for us,

[Speaker 5] (2:44:41 - 2:44:47)
right, in this process. There's nothing else coming back to this select board in this process. Is that correct?

[Speaker 3] (2:44:48 - 2:44:50)
In regards to the design of the schematics,

[Speaker 3] (2:44:51 - 2:44:51)
yeah.

[Speaker 5] (2:44:51 - 2:44:54)
Anything having to do with this project at this point, is it?

[Speaker 2] (2:44:55 - 2:45:00)
Once we approve it, it goes to planning and then it's out of select board hands is what Dag's trying to ask,

[Speaker 2] (2:45:00 - 2:45:00)
I think.

[Speaker 3] (2:45:01 - 2:45:08)
Oh no, we're still, you will still review the construction drawings prior to the final design.

[Speaker 3] (2:45:09 - 2:45:10)
These are just schematic drawings,

[Speaker 3] (2:45:10 - 2:45:16)
so this is just sort of like a concept drawings. We don't have the full plans for the project yet.

[Speaker 5] (2:45:16 - 2:45:16)
Okay.

[Speaker 3] (2:45:17 - 2:45:30)
And the construction drawings and specifications will be due for approval with the building permit when they're ready to submit the building permits.

[Speaker 5] (2:45:32 - 2:45:33)
And then is there...

[Speaker 4] (2:45:33 - 2:45:44)
At that point it would then come back to us just just for process wise once they go for a building permit they would come to planning board for site plan special permit to acquire their building permit and then go start construction

[Speaker 1] (2:45:44 - 2:45:58)
Yep, so under the um L_D_A_ the we approved schematic d design, and then the developer holds at least two community meetings and then um

[Speaker 5] (2:45:59 - 2:46:00)
Oh, it's in that order, in there.

[Speaker 1] (2:46:01 - 2:46:01)
W it

[Speaker 5] (2:46:02 - 2:46:02)
That's

[Speaker 1] (2:46:02 - 2:46:02)
It

[Speaker 5] (2:46:02 - 2:46:02)
interesting.

[Speaker 1] (2:46:02 - 2:46:03)
is not in

[Speaker 2] (2:46:03 - 2:46:05)
It's not in specific order.

[Speaker 1] (2:46:05 - 2:46:07)
it is not in sequential order.

[Speaker 5] (2:46:07 - 2:46:07)
Okay.

[Speaker 1] (2:46:07 - 2:46:09)
Thank you. It is just listed

[Speaker 5] (2:46:09 - 2:46:09)
That

[Speaker 1] (2:46:09 - 2:46:09)
as an

[Speaker 5] (2:46:09 - 2:46:09)
was one

[Speaker 1] (2:46:09 - 2:46:09)
additional.

[Speaker 5] (2:46:09 - 2:46:13)
of my other questions about the other community meeting when that had to happen by.

[Speaker 1] (2:46:13 - 2:46:15)
It does not state that it needs to be done.

[Speaker 1] (2:46:16 - 2:46:19)
It does say prior to any submission to the select board,

[Speaker 1] (2:46:19 - 2:46:22)
they should have held two community meetings. That's what we determined last time,

[Speaker 5] (2:46:22 - 2:46:22)
Ah.

[Speaker 1] (2:46:22 - 2:46:24)
which is why they've already had one now.

[Speaker 5] (2:46:24 - 2:46:24)
Yeah.

[Speaker 1] (2:46:25 - 2:46:28)
So and to the extent that the schematics are modified,

[Speaker 1] (2:46:28 - 2:46:28)
they have.

[Speaker 1] (2:46:28 - 2:46:34)
They have to come back to us and then as soon as practicable or otherwise in accordance with the milestone schedule,

[Speaker 1] (2:46:34 - 2:46:35)
Doug,

[Speaker 1] (2:46:35 - 2:46:40)
they will submit construction documents back to the town,

[Speaker 1] (2:46:40 - 2:46:42)
which will be drawings and specifications,

[Speaker 1] (2:46:42 - 2:46:48)
and then they will apply for their building permit.

[Speaker 5] (2:46:50 - 2:46:53)
Okay, so community meeting number two.

[Speaker 2] (2:46:53 - 2:46:54)
Mm-hmm.

[Speaker 2] (2:46:55 - 2:46:56)
When is that scheduled for?

[Speaker 5] (2:46:56 - 2:46:58)
Do we have that scheduled or not?

[Speaker 3] (2:46:59 - 2:47:01)
Well, we don't have it scheduled yet.

[Speaker 3] (2:47:01 - 2:47:20)
We thought that it would be great to have all the comments that this way we can go back to the community and share what the comments were and then maybe have a response from the developer. So this way we can share what the concept of the schematic drawings would look like.

[Speaker 5] (2:47:21 - 2:47:23)
So could it work then,

[Speaker 5] (2:47:23 - 2:47:26)
I mean, if we're supposed to have this done by November 5th?

[Speaker 2] (2:47:26 - 2:47:27)
for next week.

[Speaker 5] (2:47:27 - 2:47:44)
Could it work for us to share these comments that we have right now from us the planning board with the developer so they have them in hand, have another community meeting before November 5th so we have everything in hand to fully approve on November 5th?

[Speaker 3] (2:47:47 - 2:47:56)
It's unlike we are meeting with Dixon tomorrow. I'm happy to work with him to schedule a meeting prior to prior to 11th of April.

[Speaker 2] (2:47:56 - 2:47:57)
Great.

[Speaker 2] (2:48:00 - 2:48:01)
Sounds good.

[Speaker 2] (2:48:01 - 2:48:01)
Yep.

[Speaker 1] (2:48:05 - 2:48:14)
Okay, so then I guess should we make a motion to allow town staff to put together the comments and submit them to the developer in the very least?

[Speaker 4] (2:48:14 - 2:48:15)
So moved.

[Speaker 2] (2:48:16 - 2:48:17)
Second.

[Speaker 1] (2:48:17 - 2:48:18)
All in favor?

[Speaker 4] (2:48:18 - 2:48:18)
Aye.

[Speaker 1] (2:48:18 - 2:48:18)
Aye.

[Speaker 2] (2:48:18 - 2:48:18)
Aye.

[Speaker 1] (2:48:18 - 2:48:19)
Okay.

[Speaker 1] (2:48:20 - 2:48:39)
So Marcy and town staff can facilitate that discussion. And then David and I will be on the call with the developer again tomorrow and we will continue to talk about this and the other points that got brought up and then the second community.

[Speaker 2] (2:48:45 - 2:48:46)
Thank you.

[Speaker 1] (2:48:46 - 2:48:46)
Thank

[Speaker 3] (2:48:46 - 2:48:46)
Thanks,

[Speaker 2] (2:48:46 - 2:48:47)
Thanks,

[Speaker 1] (2:48:47 - 2:48:47)
you

[Speaker 2] (2:48:47 - 2:48:47)
Marcy.

[Speaker 3] (2:48:47 - 2:48:47)
guys thanks,

[Speaker 1] (2:48:47 - 2:48:47)
thank

[Speaker 2] (2:48:47 - 2:48:47)
Thanks,

[Speaker 3] (2:48:47 - 2:48:47)
Ted.

[Speaker 2] (2:48:47 - 2:48:48)
Ted.

[Speaker 2] (2:48:49 - 2:48:50)
Thank you very much.

[Speaker 1] (2:48:50 - 2:48:55)
you very much you too okay capital improvement projects update

[Speaker 1] (2:49:03 - 2:49:07)
And Ryan Hale is also on. Diana, if you

[Speaker 1] (2:49:08 - 2:49:10)
and oh, he's a presenter, so he can unmute.

[Speaker 4] (2:49:10 - 2:49:11)
He can talk.

[Speaker 4] (2:49:14 - 2:49:15)
Okay. I'll talk.

[Speaker 1] (2:49:15 - 2:49:16)
Back again Patrick.

[Speaker 4] (2:49:16 - 2:49:16)
Hi,

[Speaker 5] (2:49:16 - 2:49:17)
Hi,

[Speaker 4] (2:49:17 - 2:49:17)
I'm Patrick.

[Speaker 5] (2:49:17 - 2:49:17)
Patrick.

[Speaker 4] (2:49:18 - 2:49:25)
And so I provided the board with a memo just updating you on where we are in the capital process,

[Speaker 4] (2:49:25 - 2:49:33)
capital planning for the 2027 to 2031 plan that will be ultimately submitted to town meeting in May.

[Speaker 4] (2:49:33 - 2:49:57)
Um we're still very early in that process. The capital improvement committee has met three times this fiscal year. They've looked at uh their procedures and they've actually broken off and spent time speaking to department heads about projects that have been um undertaken in the past to use that data and inform, you know, the process going forward as we go to update the plan this year.

[Speaker 4] (2:49:57 - 2:50:00)
And I submitted to the board a general timeline.

[Speaker 4] (2:50:01 - 2:50:26)
Uh what we anticipate uh timing-wise it will take to go through the steps to update the plan. I'm at the stage right now where I'm meeting with going to be meeting with uh town administrator and the D.P.W. director to go through what was done procedurally in the past and um plan the steps going forward to ultimately roll up with some recommendations for updates based on the initial

[Speaker 4] (2:50:27 - 2:50:54)
uh requests we've received I've which I've shared with you kind of the raw data uh summarising what's been received to date from the various departments for new project requests or updates to items already on the plan. And I've tried to put general comments on there, but we'll be meeting with each of those people to discuss those projects and updates. Um that's really the extent here. Um I would just point out the timeline does allow us to go through

[Speaker 4] (2:50:54 - 2:51:13)
all of the steps to update the plan ahead of operating budget season. That's something that the finance committee has expressed in the past and you all have that we don't want to overlap those two processes too much. We want to get capital squared away for the most part before we dive into like serious budget review in the spring.

[Speaker 4] (2:51:13 - 2:51:20)
So that this proposed timeline will allow us ample time to do that and to adjust as necessary through the steps.

[Speaker 4] (2:51:26 - 2:51:32)
If there's any questions, I'm happy to take them. And I will acknowledge Ryan Hill is on the on the call. So if he has any comments

[Speaker 6] (2:51:35 - 2:51:39)
I just had a question about the uh the bleachers at the field house.

[Speaker 4] (2:51:39 - 2:51:39)
Mm-hmm.

[Speaker 6] (2:51:41 - 2:51:42)
So where

[Speaker 7] (2:51:42 - 2:51:42)
Where are they going?

[Speaker 6] (2:51:42 - 2:51:44)
yeah, how would

[Speaker 7] (2:51:44 - 2:51:45)
Is that for the other side?

[Speaker 7] (2:51:46 - 2:51:47)
Max, do you know?

[Speaker 4] (2:51:47 - 2:51:48)
I yeah, I can answer that.

[Speaker 7] (2:51:51 - 2:51:52)
I'm assuming.

[Speaker 8] (2:51:55 - 2:52:02)
So it's the bleachers in the field house here inside the high school. That's what we call the gym the field house.

[Speaker 7] (2:52:02 - 2:52:02)
Oh.

[Speaker 8] (2:52:03 - 2:52:11)
And the plan is to add another bank of bleachers as you walk into the gym and be in front of you.

[Speaker 8] (2:52:11 - 2:52:15)
And the driver of that is they're unable to host.

[Speaker 8] (2:52:16 - 2:52:17)
certain

[Speaker 7] (2:52:17 - 2:52:17)
Tournaments.

[Speaker 8] (2:52:17 - 2:52:27)
tournaments because of the capacity, and if they add the one more bank of bleachers, um they will be able to host those events.

[Speaker 7] (2:52:27 - 2:52:33)
So if they hosted those events, where d does the revenue go to the MIAA or does it come back to the school in some point?

[Speaker 8] (2:52:33 - 2:52:35)
I I don't know the answer to that.

[Speaker 7] (2:52:35 - 2:52:35)
Okay.

[Speaker 6] (2:52:36 - 2:52:36)
Like

[Speaker 8] (2:52:36 - 2:52:37)
How

[Speaker 6] (2:52:37 - 2:52:37)
for

[Speaker 8] (2:52:37 - 2:52:37)
m that how

[Speaker 6] (2:52:37 - 2:52:37)
women's

[Speaker 8] (2:52:37 - 2:52:37)
much like is

[Speaker 6] (2:52:37 - 2:52:38)
football league or something.

[Speaker 8] (2:52:39 - 2:52:40)
No, this isn't it,

[Speaker 4] (2:52:40 - 2:52:40)
Well,

[Speaker 8] (2:52:40 - 2:52:40)
this is

[Speaker 4] (2:52:40 - 2:52:40)
we did.

[Speaker 8] (2:52:40 - 2:52:40)
isn't it.

[Speaker 7] (2:52:40 - 2:52:41)
I think it's fifty fifty

[Speaker 4] (2:52:41 - 2:52:41)
Vladimir

[Speaker 7] (2:52:41 - 2:52:41)
split.

[Speaker 4] (2:52:41 - 2:52:41)
got

[Speaker 7] (2:52:41 - 2:52:42)
I guess.

[Speaker 4] (2:52:42 - 2:52:42)
views.

[Speaker 7] (2:52:43 - 2:52:43)
Okay.

[Speaker 1] (2:52:43 - 2:52:44)
Some of

[Speaker 6] (2:52:44 - 2:52:44)
And

[Speaker 1] (2:52:44 - 2:52:44)
us.

[Speaker 6] (2:52:44 - 2:52:48)
then what would the capacity increase to match? Any general idea?

[Speaker 6] (2:52:49 - 2:52:49)
Is

[Speaker 8] (2:52:49 - 2:52:49)
it I

[Speaker 6] (2:52:49 - 2:52:49)
going to

[Speaker 8] (2:52:49 - 2:52:49)
think

[Speaker 6] (2:52:49 - 2:52:49)
be adding

[Speaker 8] (2:52:49 - 2:52:49)
it

[Speaker 6] (2:52:49 - 2:52:50)
gets on?

[Speaker 8] (2:52:50 - 2:52:51)
it over 1,000 seats.

[Speaker 6] (2:52:51 - 2:52:51)
Okay.

[Speaker 8] (2:52:51 - 2:52:55)
I think that's the number that you need to get over that we're not over now.

[Speaker 6] (2:52:57 - 2:52:57)
Okay.

[Speaker 8] (2:52:57 - 2:52:58)
But it gets you over.

[Speaker 1] (2:53:01 - 2:53:07)
Um I know Pat Trotter was for the field. We don't ha they we just have the new requests and changes in requests, but I

[Speaker 6] (2:53:07 - 2:53:08)
Yeah.

[Speaker 1] (2:53:08 - 2:53:09)
know those come up multiple times.

[Speaker 1] (2:53:10 - 2:53:11)
The track, uh-huh.

[Speaker 4] (2:53:11 - 2:53:12)
Yes,

[Speaker 1] (2:53:12 - 2:53:17)
Um it where is the track on the capital plan right now? Is it on the capital plan?

[Speaker 4] (2:53:17 - 2:53:18)
It is.

[Speaker 1] (2:53:18 - 2:53:18)
It

[Speaker 4] (2:53:18 - 2:53:18)
It was

[Speaker 1] (2:53:18 - 2:53:18)
is and

[Speaker 4] (2:53:18 - 2:53:18)
added

[Speaker 1] (2:53:18 - 2:53:19)
what

[Speaker 4] (2:53:19 - 2:53:20)
last year, and

[Speaker 1] (2:53:20 - 2:53:20)
Right.

[Speaker 4] (2:53:20 - 2:53:27)
it was scheduled in FY 28 on uh the plan that was published in May.

[Speaker 1] (2:53:27 - 2:53:27)
Okay.

[Speaker 4] (2:53:27 - 2:53:29)
Um so that

[Speaker 4] (2:53:30 - 2:53:36)
Honestly will be talked about. I know that's already come up. So that'll be included in the conversations.

[Speaker 6] (2:53:36 - 2:53:41)
Yeah, I just I I know that the the middle school and the high school have been unable to host any

[Speaker 7] (2:53:41 - 2:53:42)
Yeah.

[Speaker 6] (2:53:42 - 2:53:46)
track and track and field events given the poor condition of the track.

[Speaker 1] (2:53:46 - 2:53:46)
Mm-hmm.

[Speaker 7] (2:53:46 - 2:53:47)
Yeah.

[Speaker 6] (2:53:47 - 2:53:50)
So if there's anything that we can do with our partners,

[Speaker 7] (2:53:50 - 2:53:51)
I agree.

[Speaker 1] (2:53:52 - 2:53:52)
Mm-hmm.

[Speaker 6] (2:53:52 - 2:53:53)
potentially at Wholesome.

[Speaker 1] (2:53:54 - 2:53:54)
I agree.

[Speaker 6] (2:53:54 - 2:53:54)
Um,

[Speaker 1] (2:53:54 - 2:53:55)
We're going to give them a call.

[Speaker 6] (2:53:55 - 2:53:56)
know, aggregate,

[Speaker 1] (2:53:56 - 2:53:56)
We're going to see

[Speaker 6] (2:53:56 - 2:53:56)
yeah.

[Speaker 1] (2:53:56 - 2:53:57)
if they're going to

[Speaker 1] (2:53:57 - 2:53:58)
Donate us a track.

[Speaker 6] (2:53:58 - 2:53:59)
Yeah, I think that

[Speaker 1] (2:53:59 - 2:53:59)
It's

[Speaker 6] (2:53:59 - 2:53:59)
would

[Speaker 1] (2:53:59 - 2:53:59)
right

[Speaker 6] (2:53:59 - 2:53:59)
be

[Speaker 1] (2:53:59 - 2:53:59)
there.

[Speaker 6] (2:53:59 - 2:54:01)
wonderful,

[Speaker 6] (2:54:01 - 2:54:01)
a nice new

[Speaker 1] (2:54:01 - 2:54:02)
That really

[Speaker 6] (2:54:02 - 2:54:02)
big

[Speaker 1] (2:54:02 - 2:54:02)
is.

[Speaker 6] (2:54:02 - 2:54:04)
blue track.

[Speaker 7] (2:54:04 - 2:54:06)
Have you seen the the track issues Nick at all

[Speaker 9] (2:54:06 - 2:54:07)
I

[Speaker 7] (2:54:07 - 2:54:07)
yet?

[Speaker 9] (2:54:07 - 2:54:08)
haven't seen it.

[Speaker 7] (2:54:08 - 2:54:08)
Yeah, I

[Speaker 9] (2:54:08 - 2:54:08)
I

[Speaker 7] (2:54:08 - 2:54:08)
mean it's

[Speaker 9] (2:54:08 - 2:54:10)
haven't had a lot of time at Town Hall, not everywhere else.

[Speaker 1] (2:54:10 - 2:54:12)
You don't run the track during your lunch, Nick?

[Speaker 9] (2:54:12 - 2:54:13)
No.

[Speaker 9] (2:54:13 - 2:54:13)
That'd

[Speaker 1] (2:54:13 - 2:54:13)
Good,

[Speaker 9] (2:54:13 - 2:54:14)
be my guess.

[Speaker 1] (2:54:14 - 2:54:14)
because it's unsafe.

[Speaker 9] (2:54:14 - 2:54:15)
Yeah.

[Speaker 6] (2:54:16 - 2:54:17)
It's a hurt ankle,

[Speaker 6] (2:54:17 - 2:54:17)
so.

[Speaker 1] (2:54:17 - 2:54:17)
Yeah?

[Speaker 7] (2:54:18 - 2:54:35)
Um it's a safety concern right but it's also an equity issue for certain sports I mean they just don't have the ability to have home meets right and not to say that you know do we have we have some serious runners in this town right now like literally the high school has record-setting

[Speaker 6] (2:54:35 - 2:54:36)
Patriots.

[Speaker 7] (2:54:36 - 2:54:43)
runners that we can't even you know allow to have a home meet I mean it's almost ridiculous it's really ridiculous right

[Speaker 1] (2:54:43 - 2:54:43)
Yeah.

[Speaker 7] (2:54:43 - 2:54:45)
I mean it it's yeah

[Speaker 7] (2:54:46 - 2:54:51)
So there is there so this is set right in terms of schedule. Is there any way is Ryan on the call right

[Speaker 4] (2:54:51 - 2:54:51)
Yeah.

[Speaker 7] (2:54:51 - 2:54:51)
now?

[Speaker 1] (2:54:52 - 2:54:52)
Yes.

[Speaker 7] (2:54:52 - 2:55:00)
So is there how would we go about even suggesting getting this sooner than FY 28? Is there is do we have that option is

[Speaker 9] (2:55:00 - 2:55:00)
You

[Speaker 7] (2:55:00 - 2:55:00)
that?

[Speaker 9] (2:55:00 - 2:55:02)
mean where it falls on the plan?

[Speaker 1] (2:55:02 - 2:55:02)
Yeah.

[Speaker 7] (2:55:02 - 2:55:02)
Yeah.

[Speaker 9] (2:55:02 - 2:55:07)
Okay, I'll let Ryan Ryan and I spoke this week, but I'll let him speak a little bit to the process

[Speaker 7] (2:55:08 - 2:55:08)
Hi Ryan.

[Speaker 9] (2:55:08 - 2:55:09)
Hi Ryan

[Speaker 1] (2:55:09 - 2:55:09)
Good evening.

[Speaker 10] (2:55:09 - 2:55:17)
Okay, so uh one important part of the process that I don't wanna skip past is our review of previous years appropriations.

[Speaker 7] (2:55:17 - 2:55:17)
Yep.

[Speaker 10] (2:55:17 - 2:55:36)
So Patrick has done a great job of pulling together a spreadsheet which I am almost certain has not been updated by the department chairs and the previous town administrator. So there's um millions of dollars that we've appropriated in the past that we don't know the current status of the projects.

[Speaker 10] (2:55:37 - 2:55:49)
So it would be helpful to know if we're going to follow through on the projects that we appropriated and are paying interest against before we talk about new borrowing and new appropriations.

[Speaker 10] (2:55:49 - 2:56:00)
So I'd like to remind the hardworking staff that that's part of our process that I'd like them to be prepared to bring to the upcoming meetings.

[Speaker 10] (2:56:02 - 2:56:06)
When it comes to the track or any other new appropriations, we'll just follow the process.

[Speaker 7] (2:56:08 - 2:56:14)
Okay so once you get that updated will we get to see that do we get a copy of that so that we know what's

[Speaker 4] (2:56:14 - 2:56:14)
Yes.

[Speaker 10] (2:56:14 - 2:56:14)
We'll

[Speaker 7] (2:56:14 - 2:56:14)
outstanding

[Speaker 10] (2:56:14 - 2:56:14)
get everything

[Speaker 7] (2:56:14 - 2:56:15)
or

[Speaker 10] (2:56:15 - 2:56:15)
I

[Speaker 7] (2:56:15 - 2:56:15)
what

[Speaker 10] (2:56:15 - 2:56:16)
get from Patrick.

[Speaker 7] (2:56:16 - 2:56:17)
Okay so

[Speaker 7] (2:56:18 - 2:56:19)
At some point then,

[Speaker 7] (2:56:19 - 2:56:22)
once we see that, then we can begin a discussion about it, right?

[Speaker 7] (2:56:22 - 2:56:26)
Because it's, I know I've had many people reach out to me about it.

[Speaker 7] (2:56:26 - 2:56:31)
It sounds like David is of the same mindset, so it's definitely something that we need to discuss.

[Speaker 1] (2:56:31 - 2:56:38)
We might have just the opportunity to have this conversation because Tri-Chair Met recently,

[Speaker 1] (2:56:38 - 2:56:40)
I know, Ryan,

[Speaker 1] (2:56:40 - 2:56:44)
that you've been in communication with Eric about capital being the first.

[Speaker 1] (2:56:44 - 2:56:46)
quarterly conversation in Try Chair.

[Speaker 1] (2:56:46 - 2:56:55)
So we, the school committee meets on November 6th. It will be posted as a joint meeting between capital,

[Speaker 1] (2:56:56 - 2:56:56)
income,

[Speaker 1] (2:56:57 - 2:56:58)
select board,

[Speaker 1] (2:56:58 - 2:56:59)
and school committee.

[Speaker 7] (2:56:59 - 2:56:59)
Great.

[Speaker 1] (2:56:59 - 2:57:05)
So we will have 30 some odd people joining us for a conversation about capital and the capital plan.

[Speaker 1] (2:57:06 - 2:57:31)
um and it possibly will be at the senior center or in this room TBD but that will be where we can sort of really start to flesh out some for for capital to give us the information we need to understand you know their process and the processes that has been well vetted and that they go through annually and then for us to align some of the things

[Speaker 1] (2:57:32 - 2:57:37)
Either, you know, being thoughtful about the way that we've presented some of our goals recently,

[Speaker 1] (2:57:38 - 2:57:39)
school committee presented their goals,

[Speaker 1] (2:57:40 - 2:57:43)
and then how some of this aligns with some of those goals,

[Speaker 1] (2:57:43 - 2:57:43)
right?

[Speaker 1] (2:57:43 - 2:57:49)
Because obviously as administrations change and as our, you know, committee changes,

[Speaker 1] (2:57:49 - 2:57:50)
board changes,

[Speaker 7] (2:57:50 - 2:57:50)
Yeah.

[Speaker 1] (2:57:50 - 2:57:51)
goals change.

[Speaker 7] (2:57:51 - 2:57:52)
Yeah.

[Speaker 1] (2:57:52 - 2:57:52)
So.

[Speaker 1] (2:57:54 - 2:58:19)
Capital has been doing great work and school has already provided their capital needs you know at least for the next I think five years and I think we determined to sort of think about it in like you know one to two year three year and then four to five year because as you get to four to five year it's a little bit squishier right with projected how much we're going to have to spend and what's sort of on the horizon and then what

[Speaker 1] (2:58:20 - 2:58:30)
Comes on and off as Ryan just stated what's been spent and what hasn't been spent from what we've already borrowed that's you know

[Speaker 7] (2:58:30 - 2:58:30)
That's

[Speaker 1] (2:58:30 - 2:58:30)
very

[Speaker 7] (2:58:30 - 2:58:30)
important information.

[Speaker 1] (2:58:30 - 2:58:34)
good point Ryan that we don't want to incur more cost if we're not even spending

[Speaker 3] (2:58:36 - 2:58:37)
Katie, can I

[Speaker 4] (2:58:37 - 2:58:37)
Yep. Yeah,

[Speaker 3] (2:58:37 - 2:58:38)
can I

[Speaker 4] (2:58:38 - 2:58:38)
yeah.

[Speaker 3] (2:58:38 - 2:58:38)
interject

[Speaker 4] (2:58:38 - 2:58:39)
Yeah, we have a

[Speaker 1] (2:58:39 - 2:58:39)
for Yeah,

[Speaker 4] (2:58:39 - 2:58:39)
we have a

[Speaker 3] (2:58:39 - 2:58:39)
a second?

[Speaker 1] (2:58:39 - 2:58:39)
please.

[Speaker 4] (2:58:39 - 2:58:40)
distinction to make.

[Speaker 1] (2:58:40 - 2:58:41)
Oh, oh, sorry, good.

[Speaker 3] (2:58:41 - 2:58:42)
Yes, I just wanna

[Speaker 3] (2:58:43 - 2:58:45)
make a clarifying point to what Ryan said.

[Speaker 1] (2:58:45 - 2:58:46)
Please.

[Speaker 3] (2:58:46 - 2:58:54)
On our reports that he's referring to that show projects that have been approved but not acted on, generally those funds have not been borrowed yet.

[Speaker 1] (2:58:54 - 2:58:55)
Excellent.

[Speaker 3] (2:58:55 - 2:58:56)
So I just want to clarify that.

[Speaker 1] (2:58:56 - 2:58:57)
Sorry,

[Speaker 3] (2:58:57 - 2:58:57)
We're not

[Speaker 1] (2:58:57 - 2:58:58)
first misheard.

[Speaker 3] (2:58:58 - 2:59:01)
shelling interest out on you know dollars that aren't being

[Speaker 1] (2:59:01 - 2:59:01)
Yep.

[Speaker 3] (2:59:01 - 2:59:04)
utilized typically so I just want to make that distinction.

[Speaker 1] (2:59:04 - 2:59:04)
Thank you.

[Speaker 5] (2:59:04 - 2:59:05)
Thank you.

[Speaker 3] (2:59:05 - 2:59:05)
Okay.

[Speaker 5] (2:59:06 - 2:59:07)
Thank you, Ryan.

[Speaker 1] (2:59:07 - 2:59:09)
Heard and noted.

[Speaker 1] (2:59:10 - 2:59:10)
And...

[Speaker 6] (2:59:10 - 2:59:39)
So thank you for clarification Patrick and I think you know this is a great coming together now with with you know administration fully staffed is a great time for us to just really discuss openly you know what we want to be when we grow up as a town right we've got the master plan coming together soon I think and we've got you know fresh eyes on on what our future can look like and I think you know life's all about trade-offs

[Speaker 6] (2:59:39 - 2:59:44)
And we're going to have to start making some some good good discussion about

[Speaker 6] (2:59:44 - 3:00:09)
you know how we prioritize in our investments in the community going forward between all the different opportunities that we have ahead of us and you know I hope that as we go through this you know I would expect that not everyone will be happy with the decisions but I hope everyone can be satisfied with the process that we follow and at least the logic and the discussion that we that we all have to reach those

[Speaker 6] (3:00:10 - 3:00:24)
priorities and those conclusions that those are all transparent and people can at least understand the process even if they may not have their their their main thing at the top of this but that's what we endeavor to do and glad to be working with all of you again in the upcoming cycle

[Speaker 7] (3:00:25 - 3:00:26)
Thank you, Ryan.

[Speaker 1] (3:00:26 - 3:00:26)
Thanks, Ryan.

[Speaker 1] (3:00:27 - 3:00:28)
And yeah, I'll echo that sentiment.

[Speaker 1] (3:00:32 - 3:00:38)
Negative feedback has always been our communication. So we're attempting to help that along.

[Speaker 1] (3:00:38 - 3:00:40)
That does not mean satisfaction.

[Speaker 1] (3:00:40 - 3:00:42)
And we will do our best to get to satisfaction.

[Speaker 1] (3:00:43 - 3:00:49)
But we have to make sure we're communicating transparently and honestly also.

[Speaker 8] (3:00:52 - 3:00:54)
Just one clarification or question.

[Speaker 8] (3:00:54 - 3:00:58)
We only got the new requests and the changes.

[Speaker 8] (3:00:59 - 3:01:05)
But I'm sure when we have this meeting on November 6th, we'll have the totality of requests,

[Speaker 8] (3:01:05 - 3:01:06)
right?

[Speaker 8] (3:01:07 - 3:01:07)
And

[Speaker 6] (3:01:07 - 3:01:07)
Yeah,

[Speaker 8] (3:01:07 - 3:01:08)
by

[Speaker 6] (3:01:08 - 3:01:09)
so when we, in

[Speaker 8] (3:01:09 - 3:01:10)
year,

[Speaker 6] (3:01:10 - 3:01:10)
our, the

[Speaker 8] (3:01:10 - 3:01:11)
yeah.

[Speaker 6] (3:01:11 - 3:01:14)
last, we publish,

[Speaker 6] (3:01:14 - 3:01:16)
every town meeting we publish a five-year view.

[Speaker 6] (3:01:18 - 3:01:22)
Now it's only the, you know, coming fiscal year is the one that's like binding,

[Speaker 6] (3:01:22 - 3:01:23)
right?

[Speaker 6] (3:01:23 - 3:01:25)
But we do publish the five-year.

[Speaker 6] (3:01:26 - 3:01:51)
plan every time meeting and I believe in further in the in the backup that Patrick has that may not get into the warrant we do have what I would think of as like the useful life schedule right so we know like how many more years we have on all the cruisers and how many more years we have on the HVAC system you know like kind of the useful life of the assets so we can start to look out

[Speaker 6] (3:01:51 - 3:02:01)
you know further than the five years that have already been published and see if we have any large expenses to anticipate when when some of our systems reach end of end of life so

[Speaker 8] (3:02:01 - 3:02:01)
Yeah.

[Speaker 6] (3:02:01 - 3:02:05)
yeah we'll bring we'll bring all the toys to the party when we have the tri-chair meeting

[Speaker 8] (3:02:08 - 3:02:08)
Okay.

[Speaker 8] (3:02:08 - 3:02:09)
All right.

[Speaker 3] (3:02:10 - 3:02:10)
Can I?

[Speaker 9] (3:02:10 - 3:02:10)
Thank you.

[Speaker 1] (3:02:11 - 3:02:12)
If I get there's something specific you're looking for we can

[Speaker 8] (3:02:12 - 3:02:23)
The last thing Ryan said was really all I was I was actually directing it to Patrick but I just want to make sure like because this this is not the whole list what we have in front of

[Speaker 3] (3:02:23 - 3:02:23)
This

[Speaker 9] (3:02:23 - 3:02:23)
Right

[Speaker 8] (3:02:23 - 3:02:23)
us

[Speaker 3] (3:02:23 - 3:02:24)
is not it.

[Speaker 8] (3:02:24 - 3:02:24)
Yeah,

[Speaker 3] (3:02:24 - 3:02:24)
This is

[Speaker 8] (3:02:24 - 3:02:24)
no

[Speaker 3] (3:02:24 - 3:02:24)
just

[Speaker 1] (3:02:24 - 3:02:25)
This is just for tonight.

[Speaker 8] (3:02:25 - 3:02:25)
yeah

[Speaker 3] (3:02:25 - 3:02:30)
to to provide some insight into what's been received for raw data.

[Speaker 1] (3:02:30 - 3:02:31)
Requests

[Speaker 3] (3:02:31 - 3:02:35)
We will be going through it all talking to everybody and then this will be feathered into the existing plan.

[Speaker 3] (3:02:36 - 3:02:38)
to bring

[Speaker 8] (3:02:38 - 3:02:38)
Within the

[Speaker 3] (3:02:38 - 3:02:39)
it all together.

[Speaker 8] (3:02:39 - 3:02:39)
town,

[Speaker 8] (3:02:39 - 3:02:48)
you will have collected all the information by November 6th so that when we talk about it November 6th, we'll have kind of an updated, from the town's perspective,

[Speaker 8] (3:02:48 - 3:02:51)
what the capital needs are.

[Speaker 3] (3:02:51 - 3:02:55)
We will have we will have some update for you on November 6th. I want to be

[Speaker 3] (3:02:58 - 3:03:08)
You know, I put here tentatively November 13, perhaps we could have a town administrator recommending capital plan by need to have those meetings and conversations with Nick, with Gino, with everybody. So I I would

[Speaker 3] (3:03:08 - 3:03:14)
Okay, that's maybe a soft target, but certainly I can have an update by

[Speaker 10] (3:03:14 - 3:03:24)
I the th I think when you and I talked about it, correct me, 'cause I come in with so many questions for you that I could be confusing things, but we have almost all the requests in with the exception of D_P_W_ right now

[Speaker 3] (3:03:24 - 3:03:24)
Yes.

[Speaker 10] (3:03:24 - 3:03:32)
as it is as a raw data for changes and new editions. So we'll do everything that we can to make sure everything is in line for the sixth, but it seems

[Speaker 10] (3:03:33 - 3:03:38)
entirely possible and that is our goal to make sure that all that information is available then.

[Speaker 8] (3:03:38 - 3:03:38)
Yeah.

[Speaker 10] (3:03:38 - 3:03:45)
So you don't only have the five-year plan, the backup Ryan talked about, but also new editions that are requests that may be in out years anyway,

[Speaker 8] (3:03:46 - 3:03:46)
Yeah.

[Speaker 10] (3:03:46 - 3:03:46)
uh ultimately.

[Speaker 1] (3:03:49 - 3:03:50)
Thanks again, Patrick.

[Speaker 3] (3:03:50 - 3:03:50)
You're welcome.

[Speaker 1] (3:03:51 - 3:03:54)
All right, moving on to the warrant.

[Speaker 10] (3:03:59 - 3:04:00)
Can I start

[Speaker 11] (3:04:00 - 3:04:00)
I with just

[Speaker 10] (3:04:00 - 3:04:00)
construction?

[Speaker 11] (3:04:00 - 3:04:01)
had an agenda.

[Speaker 1] (3:04:01 - 3:04:01)
Please would you mind?

[Speaker 10] (3:04:01 - 3:04:02)
Okay, great.

[Speaker 11] (3:04:02 - 3:04:03)
It's a prior plan.

[Speaker 10] (3:04:03 - 3:04:06)
so prior to leaving I sat down with Jared and

[Speaker 1] (3:04:06 - 3:04:06)
Thanks Mike Max.

[Speaker 10] (3:04:06 - 3:04:07)
and others.

[Speaker 1] (3:04:07 - 3:04:08)
Sorry to interrupt you. Thank you.

[Speaker 10] (3:04:09 - 3:04:19)
Um and so we have the timeline uh or schedule here in front of us of the dates that we would like to hit if you go to uh warrant, I believe it is.

[Speaker 10] (3:04:20 - 3:04:32)
um which would recommend that we open the the warrant tonight, close ideally on the fifth but if there's things that come up in that discussion on the fifth understandably to the twelfth.

[Speaker 10] (3:04:32 - 3:04:55)
Uh we would start review the legal review and everything in advance for anything that is we don't anticipate uh having changes uh between the fifth and the twelfth, because ideally we would open tonight, close the fifth, that would leave a week for legal review, other preparation, and then we are not printing and mailing on the final day possible to hit the dates that we would like. Um in

[Speaker 10] (3:04:55 - 3:05:22)
following that uh schedule that we have here in the packet is a draft that includes sort of placeholders for some things, a couple that I can walk through that we very likely won't need, a few that are annual uh or basically annual based on the discussion that I had with Patrick. And Patrick can answer any questions when I go astray here, please. Um but if you want what what I could do is start to walk through the articles that are on there.

[Speaker 1] (3:05:22 - 3:05:22)
Mm-hmm.

[Speaker 10] (3:05:22 - 3:05:24)
You can stop me at any point to ask questions.

[Speaker 10] (3:05:25 - 3:05:32)
Um or if you have questions about the schedule to begin with, we can actually begin there. That makes a lot more sense than me diving into the individual colour So reqs.

[Speaker 8] (3:05:32 - 3:05:36)
have you have you communicated with the moderator as to when this

[Speaker 10] (3:05:36 - 3:05:37)
I've I've not yet spoken.

[Speaker 1] (3:05:38 - 3:05:43)
That the moderator wasn't for I was on an email with Diane. Diane in f uh yes has been in

[Speaker 8] (3:05:43 - 3:05:43)
Okay.

[Speaker 1] (3:05:43 - 3:05:45)
communication with the moderator about the timing.

[Speaker 8] (3:05:45 - 3:05:45)
About the timing.

[Speaker 1] (3:05:45 - 3:05:46)
Yes.

[Speaker 8] (3:05:46 - 3:05:46)
Okay.

[Speaker 8] (3:05:46 - 3:05:46)
Great.

[Speaker 1] (3:05:47 - 3:05:47)
Diane Did did that pre

[Speaker 12] (3:05:47 - 3:05:48)
you get your notes?

[Speaker 1] (3:05:48 - 3:05:49)
-neck.

[Speaker 10] (3:05:49 - 3:05:49)
Thank you.

[Speaker 1] (3:05:49 - 3:05:50)
You're welcome.

[Speaker 8] (3:05:50 - 3:05:50)
Thank you.

[Speaker 1] (3:05:50 - 3:05:51)
Thank you, Diane.

[Speaker 10] (3:05:51 - 3:05:53)
So no for me but yes from town government.

[Speaker 1] (3:05:54 - 3:05:54)
Excellent.

[Speaker 10] (3:05:54 - 3:05:57)
Do you have any other questions schedule-wise before I,

[Speaker 10] (3:05:57 - 3:06:00)
I'll just walk through them and give a very high level,

[Speaker 10] (3:06:00 - 3:06:00)
I think.

[Speaker 10] (3:06:01 - 3:06:18)
Detailed questions, I'm gonna rely on Patrick for some of them, but uh if you don't have questions tonight we can leave them where they are, include data as we move forward because we need to finalise some of the numbers. So ideally I think we would vote on any articles at a future meeting, not tonight, but at least tonight we get a thumbnail. Does that work?

[Speaker 8] (3:06:18 - 3:06:18)
Yeah,

[Speaker 1] (3:06:18 - 3:06:18)
Mm-hmm.

[Speaker 8] (3:06:18 - 3:06:20)
are we gonna vote to open first or

[Speaker 10] (3:06:20 - 3:06:20)
Yes.

[Speaker 1] (3:06:20 - 3:06:21)
You wanna do it? Go right

[Speaker 8] (3:06:21 - 3:06:27)
ahead. I'd I'd like to move uh opening the t uh fall town meeting warrant of December first two thousand and twenty five.

[Speaker 8] (3:06:27 - 3:06:28)
All right, I'll second that.

[Speaker 1] (3:06:28 - 3:06:29)
Excellent. All those in favor?

[Speaker 6] (3:06:29 - 3:06:29)
Aye.

[Speaker 8] (3:06:29 - 3:06:29)
All

[Speaker 10] (3:06:29 - 3:06:30)
Aye.

[Speaker 8] (3:06:30 - 3:06:30)
right.

[Speaker 1] (3:06:30 - 3:06:30)
Aye.

[Speaker 1] (3:06:30 - 3:06:31)
All right. Nick, go right ahead.

[Speaker 10] (3:06:31 - 3:06:33)
Great. Thank you very much.

[Speaker 10] (3:06:34 - 3:06:36)
So Article 1, prior year's bills,

[Speaker 10] (3:06:37 - 3:06:40)
it's something again that you see sort of annually, happens every year.

[Speaker 10] (3:06:42 - 3:06:44)
Article 2 is

[Speaker 10] (3:06:49 - 3:06:50)
Is this the

[Speaker 3] (3:06:51 - 3:06:53)
It's the amendment to the...

[Speaker 3] (3:06:54 - 3:06:55)
Fiscal 26 operating budget.

[Speaker 10] (3:06:55 - 3:07:02)
For these are the items that we got, yeah, it's balancing out what we received after

[Speaker 14] (3:07:02 - 3:07:02)
Yeah

[Speaker 10] (3:07:02 - 3:07:03)
the beginning of FY26,

[Speaker 14] (3:07:03 - 3:07:03)
uh uh

[Speaker 10] (3:07:03 - 3:07:04)
right?

[Speaker 14] (3:07:04 - 3:07:04)
that's

[Speaker 3] (3:07:04 - 3:07:07)
true Yeah, I'll just I'll jump in.

[Speaker 10] (3:07:07 - 3:07:08)
Thank you, perfect timing.

[Speaker 1] (3:07:08 - 3:07:09)
I don't know, Miles.

[Speaker 3] (3:07:09 - 3:07:14)
So there's two budgetary transfers within the FY26 budget in the article.

[Speaker 3] (3:07:15 - 3:07:18)
One is for town accountant consulting,

[Speaker 3] (3:07:18 - 3:07:22)
which would be transferring money out of salary into the expense appropriation to cover our

[Speaker 3] (3:07:22 - 3:07:25)
the costs we're incurring in an interim situation.

[Speaker 3] (3:07:25 - 3:07:34)
And the second transfer is for the increased costs to our property casualty insurance that came in above our budget estimate.

[Speaker 3] (3:07:34 - 3:07:38)
The final numbers were received after town meeting. So it came in over.

[Speaker 3] (3:07:38 - 3:07:39)
Luckily our workers'

[Speaker 3] (3:07:39 - 3:07:43)
comp program as predicted came in under based on what we were hearing from our broker.

[Speaker 3] (3:07:44 - 3:07:47)
So that cleans that up. So that's article two.

[Speaker 10] (3:07:47 - 3:07:48)
Great.

[Speaker 10] (3:07:48 - 3:07:50)
Do we have any questions so far?

[Speaker 10] (3:07:51 - 3:07:53)
Article 3 is a placeholder for CBA.

[Speaker 10] (3:07:54 - 3:07:59)
We are not in a position to be doing anything with that right now. We continue discussions.

[Speaker 10] (3:08:00 - 3:08:06)
I've made initial contact with I think three of the bargaining unions have been in a bargaining session,

[Speaker 10] (3:08:06 - 3:08:10)
but right now there's no movement or anything that would require action here,

[Speaker 10] (3:08:10 - 3:08:11)
so that's likely to come out.

[Speaker 10] (3:08:12 - 3:08:29)
Uh four and five are school related. Uh number four is transport costs. It's an annual um transfer that occurs. A special education which is number five, reserve. Fund transfer is per the agreement uh related to uh turn.

[Speaker 1] (3:08:50 - 3:08:54)
In Patrick's description earlier of the health insurance reconciliation,

[Speaker 1] (3:08:55 - 3:08:57)
if we decide that's a priority.

[Speaker 1] (3:08:57 - 3:09:03)
So that again, we want to move forward. We will have finalised numbers, uh and you all can make a decision on how you'd like to move forward with it.

[Speaker 1] (3:09:05 - 3:09:08)
Uh article seven is related to conservation commission funding.

[Speaker 1] (3:09:10 - 3:09:17)
Uh I'll ask you Patrick to stop me if I go down the wrong path here. This is related to funds that were collected in the past. Um

[Speaker 1] (3:09:18 - 3:09:31)
By the Conservation Commission that our general fund receipts, that they would prefer are appropriated to them for their use. Uh I I believe if we were to discuss this article in more depth both Patrick and I have

[Speaker 1] (3:09:32 - 3:09:41)
opinions and input we would like to share, but that at a very high level that's the idea that there's money that came in in a prior fiscal year they would like appropriated to their use rather than being in the general fund.

[Speaker 2] (3:09:42 - 3:09:43)
Mm-hmm.

[Speaker 1] (3:09:43 - 3:09:44)
Without your you considering something.

[Speaker 2] (3:09:44 - 3:09:44)
No.

[Speaker 1] (3:09:45 - 3:09:46)
It's like a federal question.

[Speaker 1] (3:09:48 - 3:09:52)
Um article eight is related to the work um

[Speaker 3] (3:09:52 - 3:09:53)
Well, actually, yes,

[Speaker 1] (3:09:53 - 3:09:53)
yes.

[Speaker 3] (3:09:53 - 3:09:54)
you read my mind.

[Speaker 4] (3:09:55 - 3:09:57)
Before he even thought it you read it

[Speaker 3] (3:09:57 - 3:09:57)
I know,

[Speaker 4] (3:09:57 - 3:09:57)
that's

[Speaker 3] (3:09:57 - 3:09:58)
it's like I

[Speaker 4] (3:09:58 - 3:09:58)
how didn't good

[Speaker 3] (3:09:58 - 3:09:59)
even you realize it,

[Speaker 1] (3:09:59 - 3:09:59)
It's

[Speaker 3] (3:09:59 - 3:09:59)
you

[Speaker 1] (3:09:59 - 3:09:59)
like Inception,

[Speaker 3] (3:09:59 - 3:09:59)
did.

[Speaker 1] (3:09:59 - 3:10:00)
yeah.

[Speaker 3] (3:10:00 - 3:10:06)
Um, precedents, not to discuss now, but are there precedents for that, or have we said no to that type of thing before?

[Speaker 1] (3:10:08 - 3:10:16)
So that was that was the question. And that is along the lines of the input and opinions that we would share as well if we get into the debate of the article in depth.

[Speaker 4] (3:10:17 - 3:10:19)
When will we I mean we'll have to know

[Speaker 3] (3:10:19 - 3:10:20)
Next meeting.

[Speaker 4] (3:10:20 - 3:10:21)
relatively soon.

[Speaker 1] (3:10:21 - 3:10:29)
Yeah, I mean if you'd like we can stick to it right now just so you have the background or we can wait until there's a broader discussion. It's totally up to you all.

[Speaker 5] (3:10:30 - 3:10:30)
I would wait.

[Speaker 1] (3:10:31 - 3:10:32)
Okay.

[Speaker 5] (3:10:32 - 3:10:33)
That's fine.

[Speaker 4] (3:10:33 - 3:10:34)
The request is to wait.

[Speaker 5] (3:10:34 - 3:10:35)
I agree.

[Speaker 1] (3:10:36 - 3:10:51)
Um article eight, and I've reached out to Jonathan. I had not yet heard back unless he emailed while I was in the auditorium. Uh there's work going on at the library on the front entrance. They have designed on for a potential side entrance, which would be an improvement,

[Speaker 1] (3:10:52 - 3:10:58)
a second egress that that would be a an improvement to the building that they all feel is uh a great opportunity.

[Speaker 1] (3:10:59 - 3:11:05)
He has put in for a grant that would significantly defer this cost so that it would end up being a a match.

[Speaker 1] (3:11:05 - 3:11:25)
Act basically where the town is giving a portion and the grant is taking a greater portion of the total cost. Um so I asked him about timeline and we can expect that and also if the plan is to keep this in uh if we have not yet heard back and just uh if we're or pull it and bring it back in the spring if we hear back and know that we have a timeline with funds available from a grant.

[Speaker 6] (3:11:25 - 3:11:31)
And it and is this has this already been vetted and approved through the capital improvement committee?

[Speaker 1] (3:11:31 - 3:11:32)
Do you know?

[Speaker 7] (3:11:32 - 3:11:39)
It has not. I communicated to Ryan that there might be items on the warrant. I wanted to wait till after tonight to see

[Speaker 1] (3:11:39 - 3:11:39)
Yeah.

[Speaker 7] (3:11:39 - 3:11:44)
if we start formal conversations. But the both projects are not going to be

[Speaker 7] (3:11:46 - 3:11:50)
new concepts. I think the library project has been talked about a lot and

[Speaker 4] (3:11:50 - 3:11:51)
I feel like we even saw

[Speaker 7] (3:11:51 - 3:11:51)
not

[Speaker 8] (3:11:51 - 3:11:51)
Yeah.

[Speaker 4] (3:11:51 - 3:11:54)
when we talked about the front, we saw us uh I uh

[Speaker 1] (3:11:54 - 3:11:56)
I believe the design was done for both at the same

[Speaker 4] (3:11:56 - 3:11:57)
Okay,

[Speaker 1] (3:11:57 - 3:11:57)
time,

[Speaker 4] (3:11:57 - 3:11:57)
yeah.

[Speaker 1] (3:11:57 - 3:11:57)
you know, So the

[Speaker 4] (3:11:57 - 3:11:58)
because funding we used

[Speaker 1] (3:11:58 - 3:11:58)
is

[Speaker 4] (3:11:58 - 3:11:58)
the

[Speaker 1] (3:11:58 - 3:11:58)
only

[Speaker 4] (3:11:58 - 3:11:58)
the

[Speaker 1] (3:11:58 - 3:11:58)
going

[Speaker 4] (3:11:58 - 3:11:58)
grading

[Speaker 1] (3:11:58 - 3:11:58)
to be for half

[Speaker 4] (3:11:58 - 3:11:59)
had to be

[Speaker 1] (3:11:59 - 3:11:59)
of

[Speaker 4] (3:11:59 - 3:11:59)
a

[Speaker 1] (3:11:59 - 3:11:59)
certain that.

[Speaker 4] (3:11:59 - 3:11:59)
way,

[Speaker 1] (3:11:59 - 3:11:59)
Got

[Speaker 4] (3:11:59 - 3:12:01)
so it it. was sort of very

[Speaker 8] (3:12:01 - 3:12:01)
Got

[Speaker 4] (3:12:01 - 3:12:01)
uh

[Speaker 8] (3:12:01 - 3:12:01)
it.

[Speaker 6] (3:12:01 - 3:12:01)
So

[Speaker 7] (3:12:01 - 3:12:01)
not

[Speaker 4] (3:12:01 - 3:12:02)
wow.

[Speaker 7] (3:12:02 - 3:12:03)
not a new concept.

[Speaker 4] (3:12:03 - 3:12:03)
Yeah yeah. Okay, okay,

[Speaker 6] (3:12:03 - 3:12:03)
Oh no,

[Speaker 4] (3:12:03 - 3:12:04)
okay.

[Speaker 6] (3:12:04 - 3:12:04)
understood.

[Speaker 6] (3:12:04 - 3:12:05)
I just I just wasn't

[Speaker 8] (3:12:05 - 3:12:06)
Didn't know if

[Speaker 6] (3:12:06 - 3:12:06)
sure if

[Speaker 8] (3:12:06 - 3:12:06)
it was common.

[Speaker 6] (3:12:06 - 3:12:08)
this had been vetted through not CIC

[Speaker 7] (3:12:08 - 3:12:08)
yet, no.

[Speaker 6] (3:12:08 - 3:12:08)
through

[Speaker 8] (3:12:08 - 3:12:08)
Yeah.

[Speaker 6] (3:12:08 - 3:12:10)
CIC. So, no, not yet.

[Speaker 1] (3:12:11 - 3:12:18)
And article nine is Abbott playground improvements. This is I believe originally from Marcy

[Speaker 1] (3:12:18 - 3:12:32)
Community planning, this is uh match that also uh would go with the park grant if we were to secure all the funds to make improvements uh I know among other things to the ground but also the equipment I believe in the in the park as well.

[Speaker 9] (3:12:32 - 3:12:34)
Where's s where's Abbott Park?

[Speaker 4] (3:12:34 - 3:12:34)
Clark.

[Speaker 9] (3:12:35 - 3:12:35)
It's Clark. Oh,

[Speaker 4] (3:12:35 - 3:12:36)
It's

[Speaker 9] (3:12:36 - 3:12:36)
good.

[Speaker 4] (3:12:36 - 3:12:36)
Clark.

[Speaker 9] (3:12:36 - 3:12:36)
Okay.

[Speaker 7] (3:12:36 - 3:12:36)
Clark's,

[Speaker 9] (3:12:36 - 3:12:36)
I don't

[Speaker 7] (3:12:36 - 3:12:37)
yeah.

[Speaker 9] (3:12:37 - 3:12:37)
even think of it

[Speaker 4] (3:12:37 - 3:12:37)
And

[Speaker 9] (3:12:37 - 3:12:37)
that way.

[Speaker 4] (3:12:37 - 3:12:41)
this is uh complementary to the first phase of this was that

[Speaker 9] (3:12:41 - 3:12:41)
Right.

[Speaker 4] (3:12:41 - 3:12:42)
front section,

[Speaker 9] (3:12:42 - 3:12:43)
Yeah.

[Speaker 4] (3:12:43 - 3:12:45)
the um inclusive playground and

[Speaker 9] (3:12:45 - 3:12:45)
Yeah.

[Speaker 4] (3:12:45 - 3:12:45)
then

[Speaker 4] (3:12:46 - 3:12:47)
this and then the uh

[Speaker 9] (3:12:47 - 3:12:48)
This is the rubber and

[Speaker 4] (3:12:48 - 3:12:48)
talk

[Speaker 9] (3:12:48 - 3:12:48)
that was

[Speaker 4] (3:12:48 - 3:12:48)
about

[Speaker 9] (3:12:48 - 3:12:48)
this.

[Speaker 4] (3:12:48 - 3:12:49)
quartz uh the replacement

[Speaker 9] (3:12:49 - 3:12:50)
Yep.

[Speaker 4] (3:12:50 - 3:12:51)
of the um

[Speaker 9] (3:12:52 - 3:12:52)
Concrete

[Speaker 4] (3:12:52 - 3:12:53)
concrete there

[Speaker 9] (3:12:53 - 3:12:53)
repair.

[Speaker 4] (3:12:53 - 3:12:54)
and now this

[Speaker 9] (3:12:54 - 3:12:54)
Surface.

[Speaker 4] (3:12:54 - 3:12:58)
is the replacement of underneath the sh large play structure.

[Speaker 9] (3:12:58 - 3:12:59)
Yep, gotcha.

[Speaker 6] (3:12:59 - 3:13:00)
That which is now what, almost ten years old?

[Speaker 9] (3:13:01 - 3:13:01)
Yeah.

[Speaker 4] (3:13:01 - 3:13:02)
Yeah and it's like a um it's

[Speaker 9] (3:13:02 - 3:13:03)
It's not plastic.

[Speaker 4] (3:13:03 - 3:13:05)
uh squishy um

[Speaker 9] (3:13:05 - 3:13:06)
Rubber bottom.

[Speaker 4] (3:13:06 - 3:13:11)
rubber matting now with chips over it and so it would be removal of that and then replacement of it.

[Speaker 1] (3:13:11 - 3:13:11)
Right.

[Speaker 9] (3:13:12 - 3:13:12)
Okay.

[Speaker 1] (3:13:12 - 3:13:40)
Uh and so for each of these that I mentioned, we will dial in the ac the exact number to inform any debate uh that you all would have uh if we're able to stay with the timeline that would allow us to at the next meeting go over the individual articles with the full detail for you, um and, you know, fingers crossed, be able to close the warrant that night as well to give the time to staff um to m to keep things moving and to get them out to town meeting members.

[Speaker 4] (3:13:41 - 3:13:41)
Okay.

[Speaker 4] (3:13:43 - 3:13:48)
I'm sorry, did you say article do we talk about the last two are coming off? Or there was no commentary?

[Speaker 1] (3:13:48 - 3:13:52)
So the last two the two One is

[Speaker 4] (3:13:52 - 3:13:52)
Is

[Speaker 1] (3:13:52 - 3:13:52)
rodent

[Speaker 4] (3:13:52 - 3:13:52)
historical

[Speaker 1] (3:13:52 - 3:13:53)
I right?

[Speaker 4] (3:13:53 - 3:13:53)
commission

[Speaker 1] (3:13:53 - 3:13:53)
Yep.

[Speaker 4] (3:13:53 - 3:13:54)
and one is

[Speaker 1] (3:13:54 - 3:13:54)
So

[Speaker 4] (3:13:54 - 3:13:54)
um

[Speaker 1] (3:13:54 - 3:13:59)
historic preservation is not I spoke to um Nancy

[Speaker 1] (3:14:00 - 3:14:08)
Yes, no, I was trying to think of the other people that were in the room and I can't recall right now, but uh it is unlikely that that would be ready for this meeting.

[Speaker 4] (3:14:08 - 3:14:08)
Okay.

[Speaker 1] (3:14:09 - 3:14:20)
Uh the idea is that w they've done a couple rounds of feedback with K_P_ but it has now been they're sort of answering one another's questions in the comments, like in the in the uh margins of the document and

[Speaker 4] (3:14:20 - 3:14:20)
Okay.

[Speaker 1] (3:14:20 - 3:14:21)
so I talked to Tom today

[Speaker 1] (3:14:22 - 3:14:27)
Uh I don't think Robin's available for probably actually two more weeks to even be able to focus on this,

[Speaker 4] (3:14:27 - 3:14:27)
Okay.

[Speaker 1] (3:14:27 - 3:14:31)
because of the work that's going on in with other work at KPMG, Robin Stein.

[Speaker 3] (3:14:31 - 3:14:38)
Yeah, okay, but I mean this is just for the town to be able to kind of host a donation account, right?

[Speaker 1] (3:14:38 - 3:14:39)
No,

[Speaker 4] (3:14:39 - 3:14:39)
No,

[Speaker 1] (3:14:39 - 3:14:40)
no, no. This this is uh

[Speaker 4] (3:14:40 - 3:14:40)
that's

[Speaker 1] (3:14:40 - 3:14:40)
is

[Speaker 4] (3:14:40 - 3:14:40)
the bylaw.

[Speaker 1] (3:14:40 - 3:14:41)
to address an

[Speaker 4] (3:14:41 - 3:14:42)
Doug, that standard matter does

[Speaker 1] (3:14:42 - 3:14:42)
uh

[Speaker 4] (3:14:42 - 3:14:42)
the not

[Speaker 9] (3:14:42 - 3:14:42)
bylaw.

[Speaker 4] (3:14:42 - 3:14:45)
have to go before town the town warrant. It's

[Speaker 3] (3:14:45 - 3:14:45)
Okay.

[Speaker 4] (3:14:45 - 3:14:46)
not have to go on the town warrant.

[Speaker 3] (3:14:46 - 3:14:46)
Okay.

[Speaker 4] (3:14:46 - 3:14:47)
That's been settled.

[Speaker 1] (3:14:48 - 3:14:49)
So that's happening.

[Speaker 9] (3:14:50 - 3:14:52)
I think we voted that, didn't we, last week?

[Speaker 1] (3:14:52 - 3:14:57)
I think we're, I think you two are talking about different things. You're talking about Clever. No?

[Speaker 3] (3:14:58 - 3:14:58)
Yes.

[Speaker 1] (3:14:58 - 3:15:02)
Okay. You're talking about the benches that we talked,

[Speaker 1] (3:15:02 - 3:15:03)
that's what we voted on last time.

[Speaker 9] (3:15:03 - 3:15:03)
And

[Speaker 4] (3:15:03 - 3:15:03)
Yeah,

[Speaker 9] (3:15:03 - 3:15:03)
the account,

[Speaker 4] (3:15:03 - 3:15:04)
I meant benches.

[Speaker 9] (3:15:04 - 3:15:04)
the creation

[Speaker 1] (3:15:04 - 3:15:04)
The

[Speaker 9] (3:15:04 - 3:15:04)
of

[Speaker 1] (3:15:04 - 3:15:04)
account

[Speaker 9] (3:15:04 - 3:15:05)
the account.

[Speaker 1] (3:15:05 - 3:15:05)
for the benches. So it's

[Speaker 4] (3:15:05 - 3:15:06)
That's

[Speaker 1] (3:15:06 - 3:15:06)
two separate,

[Speaker 4] (3:15:06 - 3:15:06)
separate.

[Speaker 1] (3:15:06 - 3:15:06)
yeah.

[Speaker 4] (3:15:06 - 3:15:06)
Okay.

[Speaker 3] (3:15:06 - 3:15:07)
Yeah.

[Speaker 9] (3:15:07 - 3:15:08)
Gotcha. Thank you.

[Speaker 4] (3:15:08 - 3:15:09)
But the other items,

[Speaker 9] (3:15:09 - 3:15:10)
This is the bylaws.

[Speaker 4] (3:15:10 - 3:15:10)
not any

[Speaker 9] (3:15:10 - 3:15:10)
This

[Speaker 4] (3:15:10 - 3:15:10)
votes about

[Speaker 9] (3:15:10 - 3:15:11)
is Jim.

[Speaker 4] (3:15:11 - 3:15:12)
that, or is that the benches?

[Speaker 7] (3:15:13 - 3:15:13)
There's

[Speaker 9] (3:15:13 - 3:15:13)
I'm

[Speaker 7] (3:15:13 - 3:15:15)
a historical commission.

[Speaker 3] (3:15:15 - 3:15:16)
Historical Commission.

[Speaker 7] (3:15:16 - 3:15:16)
I have

[Speaker 9] (3:15:16 - 3:15:16)
I think

[Speaker 7] (3:15:16 - 3:15:18)
for her to create a fundraising account as well.

[Speaker 4] (3:15:18 - 3:15:19)
Okay.

[Speaker 7] (3:15:19 - 3:15:20)
I've been on that email chain.

[Speaker 7] (3:15:20 - 3:15:22)
I don't think that's been.

[Speaker 4] (3:15:22 - 3:15:23)
That's not been settled.

[Speaker 7] (3:15:23 - 3:15:23)
Okay.

[Speaker 9] (3:15:23 - 3:15:24)
Okay.

[Speaker 1] (3:15:24 - 3:15:26)
No, was that a question that it hasn't been settled?

[Speaker 1] (3:15:27 - 3:15:28)
I thought that was Doug's question.

[Speaker 3] (3:15:28 - 3:15:31)
That is my question. I know there was an email going around.

[Speaker 3] (3:15:32 - 3:15:40)
I think there was a comment at one point like whether or not it really needed to go to town meeting or not. It seemed maybe like it didn't.

[Speaker 3] (3:15:40 - 3:15:46)
But if it doesn't, does that mean we're settled with it or how does it get settled for us?

[Speaker 9] (3:15:46 - 3:15:47)
All right, good question.

[Speaker 7] (3:15:47 - 3:15:48)
My understanding,

[Speaker 7] (3:15:48 - 3:15:50)
being in those conversations,

[Speaker 7] (3:15:50 - 3:15:52)
talking to the interim town accountant, DLS,

[Speaker 7] (3:15:52 - 3:15:53)
council.

[Speaker 7] (3:15:53 - 3:15:56)
It would be a select board approval. It's not doesn't need to go to

[Speaker 9] (3:15:56 - 3:15:56)
Doesn't

[Speaker 7] (3:15:56 - 3:15:57)
town meeting

[Speaker 9] (3:15:57 - 3:15:57)
need to go to town

[Speaker 7] (3:15:57 - 3:15:58)
for that account

[Speaker 9] (3:15:58 - 3:15:59)
for the for the benches.

[Speaker 4] (3:15:59 - 3:15:59)
No.

[Speaker 3] (3:15:59 - 3:16:00)
No.

[Speaker 4] (3:16:00 - 3:16:00)
No.

[Speaker 9] (3:16:00 - 3:16:00)
Right.

[Speaker 4] (3:16:00 - 3:16:01)
The benches, no,

[Speaker 4] (3:16:01 - 3:16:03)
but we put the benches to bed,

[Speaker 9] (3:16:03 - 3:16:03)
Right.

[Speaker 4] (3:16:03 - 3:16:03)
Danielle,

[Speaker 4] (3:16:03 - 3:16:05)
and we're putting you to bed.

[Speaker 4] (3:16:06 - 3:16:08)
Nope, benches is all set,

[Speaker 4] (3:16:08 - 3:16:17)
but for the historic commission is trying to do something similar, but not the same, but they want to create an account where they could take in donations related to Glover.

[Speaker 6] (3:16:17 - 3:16:17)
Yeah.

[Speaker 4] (3:16:18 - 3:16:21)
The chain of emails that I am on also was Patrick said.

[Speaker 4] (3:16:23 - 3:16:33)
This does not have to go on the town warrant. This is you we all we need is approval from the select board to establish the account. And once that's uh once that's done, he'll establish the account.

[Speaker 9] (3:16:34 - 3:16:34)
Okay.

[Speaker 4] (3:16:34 - 3:16:35)
So So we can this put it yes.

[Speaker 1] (3:16:35 - 3:16:37)
is to put is that this? This

[Speaker 9] (3:16:37 - 3:16:37)
No.

[Speaker 1] (3:16:37 - 3:16:37)
this is

[Speaker 4] (3:16:37 - 3:16:38)
This is

[Speaker 1] (3:16:38 - 3:16:38)
that not

[Speaker 4] (3:16:38 - 3:16:38)
not that.

[Speaker 1] (3:16:38 - 3:16:38)
this is

[Speaker 9] (3:16:38 - 3:16:38)
This is

[Speaker 1] (3:16:38 - 3:16:45)
the uh this is a an extension of the demo delay along with a lot of language change to the demo delay bylaw.

[Speaker 9] (3:16:45 - 3:16:47)
Ah. Okay.

[Speaker 1] (3:16:47 - 3:16:47)
And so

[Speaker 9] (3:16:47 - 3:16:47)
Okay.

[Speaker 1] (3:16:48 - 3:16:58)
They have gone back and forth with K_P_ quite a bit. That suggestion after talking to Nancy was they identified their finalists questions that they feel like they need um counsel on.

[Speaker 1] (3:16:59 - 3:17:06)
And they can make the sort of policy decisions that they need to make based on the best input from Robin Stein or attorney KP who works on this stuff.

[Speaker 3] (3:17:06 - 3:17:06)
Right.

[Speaker 1] (3:17:06 - 3:17:12)
Nancy was okay with the idea that this is likely something that they couldn't get through until the spring anyway.

[Speaker 3] (3:17:12 - 3:17:13)
Great.

[Speaker 1] (3:17:13 - 3:17:20)
And Robin's availability is limited for us to be able to get this done and in time for the warrant regardless. So it's worked out okay

[Speaker 9] (3:17:20 - 3:17:20)
Probably

[Speaker 1] (3:17:20 - 3:17:21)
and Nancy

[Speaker 9] (3:17:21 - 3:17:21)
won't have.

[Speaker 1] (3:17:21 - 3:17:25)
was okay and that the board is okay with the idea that they'll continue to work on this.

[Speaker 1] (3:17:25 - 3:17:32)
And you come in the spring with an article that has been reviewed and talked about by anyone that's interested with the Historical Commission.

[Speaker 3] (3:17:32 - 3:17:32)
Right.

[Speaker 3] (3:17:32 - 3:17:36)
Back to the donation account then. So, yes.

[Speaker 4] (3:17:36 - 3:17:37)
On the next agenda.

[Speaker 3] (3:17:38 - 3:17:39)
Can we have it on the next agenda?

[Speaker 4] (3:17:39 - 3:17:40)
Sure.

[Speaker 3] (3:17:40 - 3:17:40)
Yeah?

[Speaker 3] (3:17:40 - 3:17:40)
Okay.

[Speaker 3] (3:17:41 - 3:17:42)
I don't know if it's been processed,

[Speaker 3] (3:17:42 - 3:17:43)
you know, you're good,

[Speaker 4] (3:17:43 - 3:17:43)
Patrick,

[Speaker 3] (3:17:43 - 3:17:43)
they're

[Speaker 7] (3:17:43 - 3:17:43)
I think

[Speaker 4] (3:17:43 - 3:17:43)
I don't

[Speaker 3] (3:17:43 - 3:17:43)
good.

[Speaker 4] (3:17:43 - 3:17:44)
know.

[Speaker 7] (3:17:44 - 3:17:45)
we have all of the information we

[Speaker 3] (3:17:45 - 3:17:45)
Okay,

[Speaker 7] (3:17:45 - 3:17:45)
need as

[Speaker 3] (3:17:45 - 3:17:46)
let's...

[Speaker 7] (3:17:46 - 3:17:52)
long as the Historical Commission is satisfied that they have something to put forward that it's been looked at.

[Speaker 7] (3:17:53 - 3:17:54)
I don't know if

[Speaker 1] (3:17:54 - 3:17:54)
And

[Speaker 7] (3:17:54 - 3:17:54)
they have

[Speaker 1] (3:17:54 - 3:17:54)
they any have

[Speaker 7] (3:17:54 - 3:17:55)
more

[Speaker 1] (3:17:55 - 3:17:55)
the

[Speaker 7] (3:17:55 - 3:17:55)
changes.

[Speaker 1] (3:17:55 - 3:17:58)
edits, specific edits from you or town council or whatever,

[Speaker 1] (3:17:58 - 3:17:59)
and that's

[Speaker 7] (3:17:59 - 3:18:00)
All that's settled.

[Speaker 7] (3:18:00 - 3:18:01)
We're good with that.

[Speaker 1] (3:18:01 - 3:18:01)
settled.

[Speaker 7] (3:18:01 - 3:18:01)
Yep.

[Speaker 1] (3:18:01 - 3:18:02)
Okay.

[Speaker 9] (3:18:02 - 3:18:03)
I have a question.

[Speaker 9] (3:18:04 - 3:18:08)
The legal costs that we incur for KP Law to go back and forth on

[Speaker 1] (3:18:08 - 3:18:09)
a bylaw.

[Speaker 9] (3:18:09 - 3:18:12)
this, where does that come out of?

[Speaker 1] (3:18:13 - 3:18:24)
Uh I believe that is within the retainer, because we're not looking at like a completely re-coated by law, th what we're asking them to do here is review changes. I will confirm that, but I'm fairly

[Speaker 2] (3:18:25 - 3:18:25)
they I'm

[Speaker 1] (3:18:25 - 3:18:25)
maintain.

[Speaker 2] (3:18:25 - 3:18:29)
just concerned when I hear when I hear going back and forth with K_P_ law.

[Speaker 1] (3:18:30 - 3:18:30)
The

[Speaker 2] (3:18:30 - 3:18:30)
I I How much we're

[Speaker 3] (3:18:30 - 3:18:31)
saw

[Speaker 2] (3:18:31 - 3:18:31)
spending

[Speaker 3] (3:18:31 - 3:18:31)
a sign.

[Speaker 2] (3:18:31 - 3:18:32)
on this to be honest.

[Speaker 1] (3:18:32 - 3:18:40)
but this I think over the longer term, over years, it will impact what they suggest our retainer should increase.

[Speaker 1] (3:18:40 - 3:18:45)
Their description of their service is the non-adversarial things are basically

[Speaker 1] (3:18:46 - 3:18:47)
included.

[Speaker 2] (3:18:47 - 3:18:47)
If Right.

[Speaker 1] (3:18:47 - 3:18:51)
it's not a specialty like a cable license and it's not adversarial

[Speaker 1] (3:18:52 - 3:18:53)
that they

[Speaker 2] (3:18:53 - 3:18:53)
Right.

[Speaker 1] (3:18:53 - 3:18:55)
expect or anticipate to go to court or litigate,

[Speaker 2] (3:18:55 - 3:18:56)
Right, right.

[Speaker 1] (3:18:56 - 3:18:57)
that it's included.

[Speaker 2] (3:18:57 - 3:19:02)
Because this has been, we've talked about this by law a lot, so I just want

[Speaker 1] (3:19:02 - 3:19:02)
You

[Speaker 2] (3:19:02 - 3:19:02)
to be cognizant.

[Speaker 1] (3:19:02 - 3:19:04)
can tell that from the document, yeah.

[Speaker 2] (3:19:04 - 3:19:04)
Right.

[Speaker 2] (3:19:04 - 3:19:07)
I want to just understand what it's costing us, right?

[Speaker 1] (3:19:07 - 3:19:12)
Not to get too far afield of where we are, the KP costs are something that I've asked Tom and Darren about.

[Speaker 1] (3:19:12 - 3:19:15)
there and about uh obviously labor is also hourly, it's not

[Speaker 2] (3:19:15 - 3:19:15)
Yep.

[Speaker 1] (3:19:16 - 3:19:23)
um that's not included yet either. But it's I asked sort the last few bills show me the retainer schedule

[Speaker 2] (3:19:23 - 3:19:23)
Yep.

[Speaker 1] (3:19:23 - 3:19:29)
case because all we've had for the last few years are not a reminder of what the retainer is, it's here's your increase.

[Speaker 2] (3:19:29 - 3:19:30)
Exactly. Right,

[Speaker 1] (3:19:30 - 3:19:30)
Um

[Speaker 2] (3:19:30 - 3:19:31)
great.

[Speaker 1] (3:19:31 - 3:19:33)
Tom and Darren to their credit were both very responsive and

[Speaker 2] (3:19:33 - 3:19:33)
Good.

[Speaker 1] (3:19:33 - 3:19:39)
you know walked through pending litigation and pending items um in in detail and then talked through the

[Speaker 1] (3:19:40 - 3:19:42)
the way that they have been billing um but

[Speaker 2] (3:19:42 - 3:19:42)
Hmm.

[Speaker 1] (3:19:42 - 3:19:47)
it's a it's something that we've kept an eye on to going forward figure out what we can do to limit

[Speaker 2] (3:19:47 - 3:19:48)
Great.

[Speaker 1] (3:19:48 - 3:19:49)
costs and limit potential increases.

[Speaker 2] (3:19:50 - 3:19:51)
Thank you. Thank you, thank you.

[Speaker 1] (3:19:51 - 3:19:54)
And then the other one is a potential the last is

[Speaker 4] (3:19:54 - 3:19:54)
Yep.

[Speaker 1] (3:19:54 - 3:19:55)
that the redundant side one?

[Speaker 4] (3:19:55 - 3:19:55)
Yep.

[Speaker 1] (3:19:55 - 3:20:06)
It's a potential citizen petition, but I also spoke with her and she anticipates it would be the spring if we bring it forward, if I understand correctly our conversation yesterday.

[Speaker 4] (3:20:06 - 3:20:06)
Okay.

[Speaker 2] (3:20:06 - 3:20:07)
Okay.

[Speaker 5] (3:20:07 - 3:20:09)
Alright, um

[Speaker 1] (3:20:10 - 3:20:11)
Have you been busy?

[Speaker 5] (3:20:11 - 3:20:12)
sorry uh just to

[Speaker 1] (3:20:12 - 3:20:12)
Yeah,

[Speaker 5] (3:20:12 - 3:20:12)
go hat

[Speaker 1] (3:20:12 - 3:20:13)
it gets me busy.

[Speaker 5] (3:20:13 - 3:20:33)
just to go down that rabbit hole of key P_L_ costs um a little bit more um I think a once we have clarity hopefully this is a moot issue, but if it turns out that some of these things are off retainer um you should just be thoughtful about making sure they align with the goals that we've presented so that

[Speaker 5] (3:20:33 - 3:20:35)
you know, boards and committees,

[Speaker 5] (3:20:35 - 3:20:51)
essentially those line items come hit the budget of the town as a whole and they should have availability to council but we should just make sure whether it's through liaisons or whatever that they're being utilized in a way that keeps you in the loop so you understand how

[Speaker 1] (3:20:51 - 3:20:51)
Yeah.

[Speaker 5] (3:20:51 - 3:20:52)
that line

[Speaker 2] (3:20:52 - 3:20:52)
Right,

[Speaker 5] (3:20:52 - 3:20:57)
item is growing and also make sure we are not asking questions we've already got answers to.

[Speaker 5] (3:20:57 - 3:20:59)
There must be some sort of library, I've asked this before,

[Speaker 2] (3:20:59 - 3:20:59)
right.

[Speaker 5] (3:20:59 - 3:21:02)
in the KP law can provide us with where we could.

[Speaker 5] (3:21:03 - 3:21:15)
access some of their municipal opinions where we don't have to ask them for them we could just access them and we could read them ourselves so I'm sure that's available to us

[Speaker 1] (3:21:15 - 3:21:20)
And I have spoken to them about how it has worked.

[Speaker 1] (3:21:20 - 3:21:27)
And so they basically said to date they would respond to someone and copy the TA,

[Speaker 1] (3:21:27 - 3:21:31)
or at least that's how it's been over the last year or so. I'm not sure how it was previously.

[Speaker 1] (3:21:31 - 3:21:38)
um and in the near term I spoke in talking to the department heads I asked like can we talk before you reach out to them?

[Speaker 2] (3:21:38 - 3:21:38)
Yes.

[Speaker 1] (3:21:38 - 3:21:45)
So that and it's not so much that I need to approve all of this forever, it's so I understand the issues that are immediately facing the town.

[Speaker 2] (3:21:45 - 3:21:45)
Yes.

[Speaker 1] (3:21:45 - 3:21:49)
And I can then ask either KP or the department head to fill me in on

[Speaker 1] (3:21:50 - 3:21:51)
what's previously gone on.

[Speaker 5] (3:21:51 - 3:22:07)
Yeah, I mean I can think of more than one topic that we asked Tom or Darren multiple times for an answer for, and they submitted the same memo back to us. I don't think we get charged I mean we I'm sure we get charged for them to send that email, but I d but if we could just have a drive or someplace that we're saving some of these

[Speaker 1] (3:22:07 - 3:22:07)
Yep.

[Speaker 5] (3:22:07 - 3:22:09)
um council memos, that

[Speaker 1] (3:22:09 - 3:22:09)
Sure.

[Speaker 5] (3:22:09 - 3:22:09)
would be great.

[Speaker 1] (3:22:09 - 3:22:11)
Please. Please.

[Speaker 5] (3:22:11 - 3:22:12)
Please.

[Speaker 1] (3:22:15 - 3:22:16)
And that's all I have on the morning.

[Speaker 5] (3:22:17 - 3:22:17)
Okay.

[Speaker 2] (3:22:17 - 3:22:18)
Okay.

[Speaker 5] (3:22:20 - 3:22:32)
So we will um obviously skip the uh discussion and possible vote on closing the warrant because that's not gonna happen today. Um and we will

[Speaker 5] (3:22:34 - 3:22:35)
move on to the conceptual.

[Speaker 5] (3:22:36 - 3:22:37)
Just like why are there so many lines here?

[Speaker 5] (3:22:39 - 3:22:51)
Alright, items on the consent agenda are an impossible vote to approve um community preservation committee appointment, Tom Dalley and board of registrar's appointment,

[Speaker 5] (3:22:52 - 3:22:57)
Debbie Freelander, Michael Bryson as the end, Michael Bryson as the interim town clerk, and the minutes for

[Speaker 5] (3:22:58 - 3:23:02)
9-17-25, 9-8-25, and 10-15-25.

[Speaker 6] (3:23:03 - 3:23:05)
Motion to approve the consent agenda.

[Speaker 2] (3:23:05 - 3:23:05)
Second.

[Speaker 5] (3:23:05 - 3:23:15)
Um, I I can I make a friendly amendment only because I believe 9-17 came off of the last meeting because Mary Ellen had a note, right? And I oh

[Speaker 7] (3:23:15 - 3:23:17)
We discussed it and you okay. made some changes. So

[Speaker 5] (3:23:17 - 3:23:24)
Thank you, Diane, for the clarity. I just didn't want to sort of ignore that commentary. All right, so m there was a motion and a second, all in favor?

[Speaker 2] (3:23:25 - 3:23:25)
Aye.

[Speaker 5] (3:23:26 - 3:23:27)
Doug, did you have a discussion point? Sorry.

[Speaker 6] (3:23:28 - 3:23:30)
Uh yeah, I could say I first. But I just

[Speaker 5] (3:23:30 - 3:23:30)
Okay.

[Speaker 6] (3:23:30 - 3:23:39)
I just wanna like, you know, it's uh it's not an insignificant thing that we are seeding the community preservation committee with this consent agenda item.

[Speaker 6] (3:23:39 - 3:23:47)
Um and uh just, you know, make sure the uh board public uh understands uh that this is like the

[Speaker 6] (3:23:48 - 3:23:55)
final or finally the beginning of the process in some ways so there are 16

[Speaker 6] (3:23:57 - 3:24:00)
People, as part of the committee, really eight full members,

[Speaker 6] (3:24:00 - 3:24:09)
eight alternates, and we're appointing the select board nominee whose name is,

[Speaker 7] (3:24:09 - 3:24:09)
Mm-hmm.

[Speaker 6] (3:24:09 - 3:24:09)
Tom Daley,

[Speaker 6] (3:24:10 - 3:24:10)
yeah,

[Speaker 6] (3:24:10 - 3:24:12)
who we are very, very fortunate,

[Speaker 6] (3:24:12 - 3:24:18)
who is actually the admin for another town's CPC.

[Speaker 6] (3:24:18 - 3:24:22)
So that's I think should be a huge benefit to the committee in

[Speaker 5] (3:24:22 - 3:24:23)
The center baseball

[Speaker 6] (3:24:23 - 3:24:23)
terms You

[Speaker 5] (3:24:23 - 3:24:23)
bat.

[Speaker 1] (3:24:23 - 3:24:26)
can say the town of the town of Wenham. You can you can say the other town.

[Speaker 6] (3:24:26 - 3:24:27)
Yeah well yeah yeah.

[Speaker 6] (3:24:29 - 3:24:35)
So just you know just want to say really excited about the the people that are involved here and

[Speaker 1] (3:24:35 - 3:24:35)
Mm-hmm.

[Speaker 6] (3:24:35 - 3:24:44)
Diane will have to figure out like how they get initially really kind of organized to get going but

[Speaker 5] (3:24:46 - 3:24:46)
Okay.

[Speaker 6] (3:24:46 - 3:24:47)
Thank you very much for pulling that together.

[Speaker 5] (3:24:48 - 3:24:49)
Thank you, Diane,

[Speaker 5] (3:24:49 - 3:24:55)
for your help and it is exciting to have somebody on the committee who has a little leg up, I would say,

[Speaker 6] (3:24:55 - 3:24:55)
Yeah.

[Speaker 5] (3:24:55 - 3:24:55)
I guess,

[Speaker 5] (3:24:55 - 3:24:56)
right?

[Speaker 6] (3:24:56 - 3:24:56)
Yeah.

[Speaker 5] (3:24:56 - 3:25:09)
Because, you know, we're starting this from full cloth and it's great to have somebody who already has a little bit of input and understanding into what needs to get done and can help the committee go in that direction.

[Speaker 6] (3:25:09 - 3:25:11)
Right, because these revenues are already being collected.

[Speaker 2] (3:25:12 - 3:25:12)
Mm-hmm

[Speaker 6] (3:25:12 - 3:25:35)
um and um the committee has to go through an assessment process of the needs and then actually put out a kind of a process for people to submit requests uh and then decide on them and then you know theoretically ideally potentially even for may town meeting town meeting to start deciding on them so there's a lot to do

[Speaker 5] (3:25:37 - 3:25:37)
Yep.

[Speaker 6] (3:25:37 - 3:25:38)
You do.

[Speaker 5] (3:25:38 - 3:25:42)
Very good. That's very good news. Um so I did not say aye, but I am an aye. Sorry.

[Speaker 5] (3:25:43 - 3:25:43)
is we.

[Speaker 6] (3:25:43 - 3:25:44)
For the record.

[Speaker 5] (3:25:44 - 3:25:46)
For the record, we've all aye'd. Um

[Speaker 5] (3:25:48 - 3:25:49)
Alright.

[Speaker 5] (3:25:50 - 3:25:53)
Do we still have select board time on here? We sure do. Select board time.

[Speaker 8] (3:25:56 - 3:25:58)
I do. Just one moment.

[Speaker 8] (3:26:00 - 3:26:04)
I just want to inform you whether November 15th is going to be a pain as

[Speaker 8] (3:26:04 - 3:26:08)
There's an awkward to pay for 50 senior

[Speaker 7] (3:26:08 - 3:26:08)
Charlie,

[Speaker 8] (3:26:08 - 3:26:08)
retention.

[Speaker 7] (3:26:08 - 3:26:14)
could I just ask you to approach the mic so that we're not the only one who can hear you? Sorry, thank you for jogging down here with that, appreciate it.

[Speaker 8] (3:26:14 - 3:26:27)
I wanted to let you know that on November I had approached Anthony Athanasi and asked him if I could have a special menu to have some of our seniors from the Housing Authority who will never afford to eat at his restaurant,

[Speaker 8] (3:26:27 - 3:26:29)
would he indulge me with that?

[Speaker 8] (3:26:29 - 3:26:32)
And his answer was no. He said I'm going to pay for it.

[Speaker 8] (3:26:32 - 3:26:34)
So he's going to be offering,

[Speaker 8] (3:26:34 - 3:26:43)
he's going to have a lottery at the Housing Authority for 50 of our seniors to dine at Anthony Athanis' restaurant on him on November 5th.

[Speaker 8] (3:26:43 - 3:26:57)
And the reason I'm mentioning this to you is I would hope that the Select Board be able to authorize the town administrator to put some kind of a proclamation or some kind of recognition and attend that on November 5th.

[Speaker 8] (3:26:58 - 3:27:05)
uh representing the town and providing or giving anthony a thing that's that recognition for doing that for our seniors november

[Speaker 5] (3:27:05 - 3:27:11)
Thank you. Appreciate you notifying us of that and we will just get you said November 5th.

[Speaker 8] (3:27:11 - 3:27:15)
5th during the day yes it'll be before your meeting thank

[Speaker 5] (3:27:15 - 3:27:15)
What sorry?

[Speaker 1] (3:27:15 - 3:27:17)
I just said it's the next meeting.

[Speaker 5] (3:27:17 - 3:27:18)
It's the next meeting. Yep. Okay.

[Speaker 6] (3:27:21 - 3:27:22)
Thanks,

[Speaker 5] (3:27:22 - 3:27:22)
Well,

[Speaker 6] (3:27:22 - 3:27:22)
Charlie.

[Speaker 5] (3:27:22 - 3:27:25)
we can't take a vote because it's not on the agenda,

[Speaker 5] (3:27:25 - 3:27:26)
Charlie, but we will definitely.

[Speaker 5] (3:27:27 - 3:27:31)
take that under advisement and have a conversation I will have a conversation think about

[Speaker 1] (3:27:31 - 3:27:31)
Great,

[Speaker 5] (3:27:31 - 3:27:31)
it appreciate

[Speaker 1] (3:27:31 - 3:27:32)
thank you.

[Speaker 5] (3:27:32 - 3:27:38)
it um select more time so does anybody want to volunteer to go first

[Speaker 2] (3:27:38 - 3:27:39)
I don't have anything.

[Speaker 5] (3:27:39 - 3:27:40)
you don't have anything thank you for going first

[Speaker 9] (3:27:41 - 3:27:44)
Yeah, just a public,

[Speaker 9] (3:27:44 - 3:27:47)
just a PSA, mental health.

[Speaker 9] (3:27:48 - 3:27:57)
It's so incredibly important. There's so many people in our community that are struggling with mental health.

[Speaker 9] (3:27:57 - 3:28:02)
And I just want to, you know, anybody who's still watching at 9.58 tonight,

[Speaker 9] (3:28:03 - 3:28:04)
check on your people,

[Speaker 9] (3:28:04 - 3:28:05)
check on your neighbors,

[Speaker 9] (3:28:05 - 3:28:06)
call them,

[Speaker 9] (3:28:06 - 3:28:07)
call your family,

[Speaker 9] (3:28:07 - 3:28:08)
call your friends.

[Speaker 9] (3:28:09 - 3:28:14)
Just because outwardly they look fine doesn't mean that inwardly they are.

[Speaker 9] (3:28:14 - 3:28:18)
So just check on your people,

[Speaker 9] (3:28:19 - 3:28:19)
love your.

[Speaker 2] (3:28:23 - 3:28:24)
Thank you, David.

[Speaker 3] (3:28:26 - 3:28:26)
Doug?

[Speaker 4] (3:28:27 - 3:28:32)
Uh, I d I just wanna recognise uh Nick for being so uh prepared. Um you know d d

[Speaker 5] (3:28:32 - 3:28:32)
I

[Speaker 4] (3:28:32 - 3:28:32)
that's

[Speaker 5] (3:28:32 - 3:28:33)
second

[Speaker 4] (3:28:33 - 3:28:33)
the goal.

[Speaker 5] (3:28:33 - 3:28:33)
that.

[Speaker 6] (3:28:33 - 3:28:35)
Well, I was only I was only two days in last time,

[Speaker 4] (3:28:35 - 3:28:35)
Yeah,

[Speaker 6] (3:28:35 - 3:28:35)
so.

[Speaker 4] (3:28:35 - 3:28:45)
yeah. No, that's that was pretty impressive. You don't you don't know a lot of names with a lot of people around town and you know a lot of a lot of details already, so um uh I appreciate it.

[Speaker 6] (3:28:45 - 3:28:48)
Two folks sitting still here from

[Speaker 5] (3:28:48 - 3:28:48)
Yes.

[Speaker 6] (3:28:48 - 3:28:53)
the town hall staff are very useful in my being up to speed, so I'd like to thank them.

[Speaker 5] (3:28:53 - 3:28:53)
Yes.

[Speaker 6] (3:28:53 - 3:28:54)
Sorry to take your time.

[Speaker 7] (3:28:55 - 3:28:55)
And

[Speaker 8] (3:28:55 - 3:28:55)
I agree.

[Speaker 7] (3:28:55 - 3:29:07)
the only thing I want to mention was on the TA report but not highlighted is tomorrow is the 22nd is the flu clinic at the Senior Center from

[Speaker 4] (3:29:07 - 3:29:08)
23rd 23rd

[Speaker 8] (3:29:08 - 3:29:08)
Tomorrow,

[Speaker 4] (3:29:08 - 3:29:08)
today's

[Speaker 7] (3:29:08 - 3:29:08)
23rd

[Speaker 4] (3:29:08 - 3:29:08)
the 22nd

[Speaker 8] (3:29:08 - 3:29:09)
tomorrow.

[Speaker 4] (3:29:09 - 3:29:09)
is

[Speaker 7] (3:29:09 - 3:29:16)
is the 22nd so it's tomorrow with the it's from 8 to 6 and it's the

[Speaker 7] (3:29:17 - 3:29:22)
You don't need to be, you do have to register, you don't need to be insured and

[Speaker 9] (3:29:22 - 3:29:23)
Correct.

[Speaker 7] (3:29:23 - 3:29:25)
you can come receive the flu vaccine.

[Speaker 9] (3:29:25 - 3:29:26)
18 plus.

[Speaker 7] (3:29:26 - 3:29:27)
18 plus, thank you.

[Speaker 10] (3:29:28 - 3:29:29)
The regular one, not the high-dose

[Speaker 9] (3:29:29 - 3:29:29)
Correct.

[Speaker 10] (3:29:29 - 3:29:29)
one.

[Speaker 7] (3:29:29 - 3:29:30)
Okay,

[Speaker 7] (3:29:30 - 3:29:31)
and it's regular,

[Speaker 7] (3:29:31 - 3:29:34)
not high dose for you seniors who are listening this late.

[Speaker 7] (3:29:34 - 3:29:37)
And if you need a ride, you call Town Hall and I will.

[Speaker 7] (3:29:38 - 3:29:40)
make sure to figure out a way to get you there

[Speaker 10] (3:29:40 - 3:29:40)
David

[Speaker 7] (3:29:40 - 3:29:41)
before

[Speaker 10] (3:29:41 - 3:29:41)
will take you.

[Speaker 7] (3:29:41 - 3:29:41)
this

[Speaker 10] (3:29:41 - 3:29:43)
David will pick you up and take you.

[Speaker 7] (3:29:43 - 3:29:51)
um if you need a ride because we don't need any of you guys getting sick on us so wanted to highlight that that's

[Speaker 4] (3:29:51 - 3:29:51)
Motion to

[Speaker 7] (3:29:51 - 3:29:51)
it oh

[Speaker 4] (3:29:51 - 3:29:52)
adjourn.

[Speaker 7] (3:29:52 - 3:29:53)
I love that

[Speaker 11] (3:29:53 - 3:29:53)
Second.

[Speaker 7] (3:29:53 - 3:29:54)
all those in favor

[Speaker 4] (3:29:54 - 3:29:54)
Aye.

[Speaker 7] (3:29:54 - 3:29:55)
hi thank

[Speaker 4] (3:29:55 - 3:29:55)
Hi.

[Speaker 6] (3:29:55 - 3:29:56)
Bye, everybody.

[Speaker 7] (3:29:56 - 3:29:57)
you so much good night everybody