[Speaker 1] (4:29 - 4:29)
Get a funny story.

[Speaker 2] (4:30 - 4:31)
Jewelry.

[Speaker 1] (4:31 - 4:31)
It's such new jewelry.

[Speaker 3] (4:31 - 4:32)
Okay.

[Speaker 3] (4:32 - 4:36)
Good evening everyone and welcome to the November 5th select board meeting.

[Speaker 3] (4:37 - 4:40)
We are being recorded and if you wouldn't mind rising for the Pledge of Allegiance.

[Speaker 3] (4:43 - 4:49)
I pledge allegiance to the flag of the United States of America and to the republic for which it stands,

[Speaker 3] (4:49 - 4:51)
one nation under God,

[Speaker 3] (4:51 - 4:54)
indivisible with liberty and justice for all.

[Speaker 4] (4:56 - 4:57)
We're not going to go through this again, are we?

[Speaker 4] (4:57 - 4:59)
Are we doing this again tonight?

[Speaker 3] (5:00 - 5:12)
Yes, so the vice the principal has beat me to the next announcement which is we are in the school building and they are having open house so we will be periodically hearing the

[Speaker 3] (5:13 - 5:14)
The announcements go off.

[Speaker 3] (5:15 - 5:18)
There were some technical upgrades being made to the Senior Center,

[Speaker 3] (5:18 - 5:20)
which is why we are not there tonight.

[Speaker 3] (5:20 - 5:24)
And we appreciate the school moved things around so that we could have this room.

[Speaker 3] (5:24 - 5:25)
So appreciate that.

[Speaker 3] (5:25 - 5:25)
Thank you.

[Speaker 3] (5:26 - 5:29)
We will start with the town administrators report.

[Speaker 5] (5:29 - 5:30)
Good evening.

[Speaker 3] (5:30 - 5:31)
Good evening.

[Speaker 6] (5:31 - 5:32)
First,

[Speaker 6] (5:32 - 5:37)
I wanted to highlight something that was talked about a little bit at the last meeting that happened today.

[Speaker 6] (5:37 - 5:43)
Anthony Athanas and his family and the team hosted seniors from the Housing Authority today at the restaurant,

[Speaker 6] (5:43 - 5:46)
and we wanted to thank them for their generosity and the commitment to the community.

[Speaker 6] (5:46 - 5:52)
I know the Housing Authority was represented there as well as quite a few residents, so we really appreciate that.

[Speaker 6] (5:53 - 5:58)
Um I've got a quick round of news that I wanted to update as well and then I'll get into a few more specific updates.

[Speaker 6] (5:59 - 6:01)
Um Governor Healey's office released earmarks.

[Speaker 6] (6:01 - 6:04)
Uh there were two in particular that are coming to the community.

[Speaker 6] (6:04 - 6:18)
One is for new equipment in the kitchen at the senior centre. The other one is um approximately thirty five thousand towards the high school track which we anticipate will be used in the planning and or design depending on what goes next. I think that

[Speaker 6] (6:18 - 6:27)
In talking to Max and Gino it is not necessarily enough to make spot improvements so we're going to put it to good use to plan for future investment most likely.

[Speaker 6] (6:28 - 6:32)
I also wanted to thank Jody Watts and the team with the War Memorial Scholarship Committee.

[Speaker 6] (6:33 - 6:41)
They've been selling sponsored bricks that has raised approximately $7,000 for the scholarship fund so that's something that we are also very proud of.

[Speaker 6] (6:42 - 6:43)
Since we last met,

[Speaker 6] (6:43 - 6:49)
we also received word that the park grant the community development had sought for the Abbott playground was awarded.

[Speaker 6] (6:50 - 6:56)
That is related to one of the articles that we'll be talking about on the draft warrant tonight but we were very excited to hear from them as well.

[Speaker 6] (6:57 - 7:00)
And then I also wanted to personally thank Heidi and the team at the senior center.

[Speaker 6] (7:01 - 7:01)
I was the

[Speaker 6] (7:02 - 7:06)
A fortunate or unfortunate centre of the lunch and learn the other day.

[Speaker 6] (7:07 - 7:08)
There were a lot of great questions.

[Speaker 6] (7:08 - 7:10)
I'm not sure that everyone loved all of my answers,

[Speaker 6] (7:11 - 7:19)
but it was a great meal and I enjoyed going and sort of working the room and talking to folks at each table in addition to answering the Q&A, so I wanted to thank them for having me.

[Speaker 6] (7:19 - 7:22)
To get in some of the highlights from the T.A. report,

[Speaker 6] (7:23 - 7:25)
from the HR side it's been a busy couple of weeks.

[Speaker 6] (7:26 - 7:30)
We first want to welcome Crystal who's joined our customer service team.

[Speaker 6] (7:30 - 7:34)
She is actually working right now with Patrick at town hall.

[Speaker 6] (7:34 - 7:36)
We're very excited to have her coming on board.

[Speaker 6] (7:36 - 7:38)
She's coming from a background in banking.

[Speaker 6] (7:38 - 7:42)
She, fantastic in the interview process, was very excited to join and wanted to welcome her.

[Speaker 7] (7:42 - 7:43)
Sorry,

[Speaker 7] (7:43 - 7:44)
what was the role there?

[Speaker 6] (7:44 - 7:45)
Customer service.

[Speaker 7] (7:45 - 7:45)
Oh, okay.

[Speaker 6] (7:46 - 7:47)
It's a customer service rep.

[Speaker 6] (7:47 - 7:54)
One of our reps is moving to the building commissioner's office as a full-time admin there and this was the backfill for that so we're excited to have her.

[Speaker 6] (7:56 - 8:01)
In addition between police and fire for fire we had have extended four conditional offers.

[Speaker 6] (8:02 - 8:04)
One is a lateral the other three are all new.

[Speaker 6] (8:05 - 8:06)
They were great interviews.

[Speaker 6] (8:06 - 8:11)
In addition the police have extended two conditional offers for new police officers.

[Speaker 6] (8:12 - 8:14)
They literally accepted them on the spot.

[Speaker 6] (8:14 - 8:18)
They were fantastic in both the police and fire cases.

[Speaker 6] (8:18 - 8:23)
Everyone is really committed to the community in the region and is very excited to be coming here to Swampscott.

[Speaker 6] (8:23 - 8:24)
So we're looking forward to having them.

[Speaker 6] (8:25 - 8:36)
I know both chiefs are working really hard to get through the background process and other pieces to get them into academies as soon as possible for both police and fire.

[Speaker 6] (8:38 - 8:43)
Again, they were very excited to be coming to Swampscott, and so we're really looking forward to having them.

[Speaker 6] (8:43 - 8:48)
In addition, we posted the town clerk and finance director positions since we were last here.

[Speaker 6] (8:48 - 8:49)
We discussed the finance director,

[Speaker 6] (8:49 - 8:55)
and the assessor position was one that has been posted. We have not had a lot of great candidates yet,

[Speaker 6] (8:55 - 8:59)
but we are reposting with MMA to see if we might.

[Speaker 6] (8:59 - 9:23)
attract some other candidates we have not yet adjusted the salary if anything like that were to come forward I would come to you all to sort of discuss what the thinking is around that the Board of Assessors have sent a memo to me and I've spoken to Paul a little bit about ways that we might be able to look at either reorganizing or staffing differently so I would anticipate I will come back to you in the future but for today I just wanted to let you know that it's it's been reposted

[Speaker 6] (9:24 - 9:31)
In addition with the police department they were recognized and awarded full accreditation from the Massachusetts Police Accreditation Commission.

[Speaker 6] (9:32 - 9:39)
You may have seen that in the one item but it was a lot of hard work from leadership and officers so we were very thankful for that.

[Speaker 6] (9:40 - 9:45)
On capital planning Patrick's been leading the review of the capital spend for this year as well as new request.

[Speaker 6] (9:46 - 9:53)
We will be almost complete with that by tomorrow because we had anticipated that tomorrow is going to be the first of the financial summits.

[Speaker 6] (9:53 - 9:55)
So that'll give us a little more time to digest,

[Speaker 6] (9:55 - 9:59)
but we've been going through and really getting, it's helped me get a real sense.

[Speaker 1] (10:03 - 10:04)
Um,

[Speaker 1] (10:04 - 10:10)
it's sort of a background on community meetings that I've been having in addition, uh, the last two weeks, two weeks, uh,

[Speaker 1] (10:10 - 10:14)
we had a couple of great sessions related to both the Kings Beach UV project,

[Speaker 1] (10:14 - 10:14)
uh,

[Speaker 1] (10:14 - 10:17)
as well as the community space in Hadley.

[Speaker 1] (10:17 - 10:18)
And I think in both of those cases,

[Speaker 1] (10:18 - 10:23)
the town staff certainly left with a better understanding of what the community had for concerns,

[Speaker 1] (10:23 - 10:23)
um,

[Speaker 1] (10:24 - 10:25)
and it will put us in a better position.

[Speaker 1] (10:26 - 10:28)
Speaking specifically on the King's Beach project,

[Speaker 1] (10:28 - 10:52)
I do want to highlight that Gino is working to schedule them to come into our next meeting to speak to you all about both the report that was completed and there's been discussion around a potential future project in conjunction with Lynn that again we had not only said at the town hall but I've also communicated since then we need Feinfeld to be in front of you all before we're in a position to move forward.

[Speaker 1] (10:52 - 11:07)
word uh in any way with any potential scope for a future project, so that's what we're hoping to do with the next meeting, to get you up to speed on where we currently stand. And and with that I would be more than happy to answer any questions you may have based on your packets uh or if you have anything else for me.

[Speaker 2] (11:09 - 11:10)
Questions for Nick?

[Speaker 3] (11:12 - 11:18)
How about has this um has has the coin filed a report gone in front of the board of sewer commission?

[Speaker 1] (11:18 - 11:22)
I believe they met last week. Gino attended that meeting.

[Speaker 3] (11:22 - 11:23)
Did they review the report?

[Speaker 1] (11:24 - 11:43)
I believe they did, and I think the goal that uh Gino and talked about both before and after with me was the idea that the uh and I don't wanna speak too far for him though if they're gonna meet in two weeks, but the idea was to make sure that the the committee was focused on the charge that they have before them, in addition to reviewing that. Um

[Speaker 1] (11:43 - 11:50)
That report so that we can understand from a technical level in addition to whatever town staff came up with that if they had questions they would be raised as well.

[Speaker 3] (11:50 - 11:51)
Sounds good.

[Speaker 4] (11:52 - 11:56)
So is uh is the plan then to have them join us in that conversation?

[Speaker 1] (11:56 - 11:58)
We can. I don't y

[Speaker 4] (11:58 - 11:58)
Or just ev either

[Speaker 1] (11:58 - 12:01)
As of today I've only talked to Gino about scheduling

[Speaker 4] (12:01 - 12:01)
okay.

[Speaker 1] (12:01 - 12:11)
Kleinfeld or but we'll we can absolutely make sure that they get the invite and certainly hope to have them here. If it means that we have to wait two more weeks to get the right people in the room then we can also do that.

[Speaker 4] (12:13 - 12:14)
Go ahead, sorry.

[Speaker 1] (12:14 - 12:16)
Yeah, I was going to change topics a

[Speaker 4] (12:16 - 12:16)
Please.

[Speaker 1] (12:16 - 12:37)
little. Um ju just a s small but not a small thing. Uh health department uh this four part series on mindful parenting and stress reduction uh is terrific. Um and uh two of th what is this? Uh does anyone is this from the ARPA funding? We did a lot of mental health funding?

[Speaker 1] (12:37 - 12:40)
Judging judging by the vigorous nodding I would say yes it is.

[Speaker 3] (12:40 - 12:41)
Yes, yeah,

[Speaker 1] (12:41 - 12:41)
Yeah.

[Speaker 3] (12:41 - 12:42)
it's it's all through the ARPA.

[Speaker 5] (12:42 - 12:42)
Okay.

[Speaker 1] (12:42 - 12:51)
Yeah, okay, great. And then um this is like in the morning on a Friday, which I know for some parents would work terrific, um

[Speaker 4] (12:51 - 12:52)
But some parents it could be very stressful.

[Speaker 1] (12:53 - 13:04)
It it's it for other parents can be add to add some stress, right? Or it could be time off work, I don't know. But is t I haven't taken note of the four parts and whether or not we're scheduling some on the weekends and

[Speaker 5] (13:04 - 13:04)
Mm-hmm.

[Speaker 1] (13:04 - 13:07)
that type of thing. So minor point, but um

[Speaker 1] (13:08 - 13:11)
I'll make sure to talk to Jeff, I do not know when the other ones are scheduled for.

[Speaker 5] (13:11 - 13:11)
Yes.

[Speaker 1] (13:11 - 13:11)
Yeah.

[Speaker 6] (13:11 - 13:11)
Yes.

[Speaker 3] (13:11 - 13:12)
They're on Fridays.

[Speaker 6] (13:14 - 13:14)
Oh.

[Speaker 4] (13:14 - 13:15)
At different times or

[Speaker 7] (13:15 - 13:20)
No, I think it's the same time, like 9.45 to 11.30 Friday morning, before Friday.

[Speaker 4] (13:21 - 13:21)
Alright.

[Speaker 1] (13:21 - 13:23)
It's a note we can share with Jeff for future programming.

[Speaker 4] (13:27 - 13:28)
Okay. Danielle, you good?

[Speaker 3] (13:28 - 13:28)
I'm good.

[Speaker 4] (13:28 - 13:31)
Okay. Thank you, Nick, for the update.

[Speaker 4] (13:33 - 13:36)
We will move to public comments.

[Speaker 4] (13:36 - 13:40)
As always, public comment will be limited to three minutes.

[Speaker 4] (13:40 - 13:44)
I will keep time. It's not personal. It's just in order to keep time.

[Speaker 4] (13:45 - 13:49)
And please state your name and your address,

[Speaker 4] (13:49 - 13:49)
please.

[Speaker 8] (13:54 - 13:54)
Hi.

[Speaker 4] (13:54 - 13:55)
Hi.

[Speaker 8] (13:55 - 13:56)
Deb Newman,

[Speaker 8] (13:56 - 13:57)
Barnstable Street.

[Speaker 8] (14:00 - 14:27)
I believe that you your understanding is that you'll be considering the proposed rodenticide bylaw for the spring warrant but just in case you would consider it for the upcoming warrant I'd be happy about it I have slightly amended it and left some copies and I'll send some to Diane also later on

[Speaker 8] (14:27 - 14:43)
Uh just so you know, there's less of the um concern about being inhumane. It does contain um alternatives to the anticoagulant rodenticides that nobody wants,

[Speaker 7] (14:43 - 14:43)
Mm.

[Speaker 8] (14:43 - 14:55)
and I know that we're not using them in Swampscott, which is fabulous. So um but there are other things and of course there's integrated pest management, which would

[Speaker 8] (14:55 - 15:09)
Maybe we wouldn't have to use the coalicalciferol and CO2, and the corn gluten which are, you know, poisons and make the rodents suffer also,

[Speaker 8] (15:09 - 15:15)
but those are in there as emergency types of management but with an emphasis on

[Speaker 8] (15:16 - 15:19)
more humane methods,

[Speaker 8] (15:19 - 15:26)
snap traps and the contraception, which is happening at the fire station right now and going great.

[Speaker 8] (15:26 - 15:31)
So if you'll consider putting it on this upcoming warrant,

[Speaker 8] (15:31 - 15:32)
that would be great.

[Speaker 8] (15:32 - 15:33)
Thanks.

[Speaker 4] (15:34 - 15:35)
Thank you.

[Speaker 4] (15:36 - 15:38)
We have a hand raised online,

[Speaker 4] (15:38 - 15:40)
so if you don't mind, we'll go there next.

[Speaker 4] (15:50 - 15:52)
You should be able to unmute,

[Speaker 4] (15:52 - 15:52)
Mr.

[Speaker 4] (15:53 - 15:53)
Demento.

[Speaker 9] (15:56 - 15:58)
Now I've been able to do it. It's

[Speaker 4] (15:58 - 15:58)
Perfect.

[Speaker 9] (15:58 - 16:00)
Bill Domenico, Precinct 6,

[Speaker 9] (16:00 - 16:02)
1-0-0-8,

[Speaker 9] (16:02 - 16:04)
Paradise Road.

[Speaker 9] (16:06 - 16:07)
This afternoon,

[Speaker 9] (16:07 - 16:10)
the seeing a notice is going to be an auction at the Hawthorne.

[Speaker 9] (16:12 - 16:13)
It was sent to me.

[Speaker 9] (16:14 - 16:17)
I had the thought that I better read.

[Speaker 9] (16:17 - 16:22)
The lease and the purchase and sale agreement that I happen to have had,

[Speaker 9] (16:22 - 16:39)
and I'm wondering when you're going to publish that the heat's going off and the purchase and sale agreement and the lease agreement don't refer anything that I can see.

[Speaker 9] (16:39 - 16:41)
I know I'm old and tired and all that stuff,

[Speaker 9] (16:41 - 16:42)
but.

[Speaker 9] (16:42 - 16:49)
If there's some provision in there they can take the ovens and turn and half the building so it's no heat in it,

[Speaker 9] (16:50 - 16:54)
I can't find it and I'm hoping that,

[Speaker 9] (16:54 - 17:01)
I was hoping that when this meeting started you inform the public about what on earth is going on.

[Speaker 9] (17:02 - 17:10)
Are we facing a winter where that building is going to freeze up because all the ovens and everything else that is labeled?

[Speaker 9] (17:11 - 17:20)
What's going on? That's my question, and I know you don't answer questions from public comment, which is always a shame.

[Speaker 9] (17:21 - 17:25)
In New York City they answer the questions as of today,

[Speaker 9] (17:25 - 17:27)
but that's my comment.

[Speaker 9] (17:27 - 17:28)
Thank you for the time.

[Speaker 4] (17:29 - 17:29)
Thank you, Mr.

[Speaker 4] (17:30 - 17:30)
D'Amato.

[Speaker 1] (17:31 - 17:32)
Stay tuned.

[Speaker 1] (17:32 - 17:33)
Maybe the answers will be forthcoming.

[Speaker 4] (17:33 - 17:34)
Perhaps.

[Speaker 4] (17:35 - 17:35)
Please,

[Speaker 9] (17:35 - 17:36)
Ah, now

[Speaker 4] (17:36 - 17:36)
Mr.

[Speaker 9] (17:36 - 17:37)
you've got me excited.

[Speaker 4] (17:38 - 17:40)
Always our aim.

[Speaker 4] (17:40 - 17:41)
Mr.

[Speaker 7] (17:41 - 17:41)
Hi.

[Speaker 4] (17:41 - 17:42)
Patios, please.

[Speaker 10] (17:42 - 17:45)
Hi, Charlie Patzer, Atlantic Ave, Swamp Squad.

[Speaker 10] (17:45 - 17:55)
I'm also a member of the Board of Assessors, and I'm glad to hear that Nick had mentioned that the job's been reposted, but I urge that the board consider something really important.

[Speaker 10] (17:55 - 17:58)
We run this town because we receive tax revenue.

[Speaker 10] (17:58 - 18:01)
The tax revenue is a result of what the select board...

[Speaker 10] (18:02 - 18:12)
sets as a tax rate, and it sets the tax rate based on what the board of assessors or the assessor himself, she or he, submits to the state and the state approves, and then you get to set the tax rate.

[Speaker 10] (18:13 - 18:17)
With a part-time assessor, that job is going on very slowly.

[Speaker 10] (18:17 - 18:21)
We cannot, we cannot, we cannot do the work that's necessary.

[Speaker 10] (18:22 - 18:34)
And the Department of Revenue has informed the town not once, not twice, but repeatedly that we need a full-time assessor. You've advertised a job at roughly $85,000, grossly inadequate.

[Speaker 10] (18:34 - 18:39)
You posted a recreation director at that number and you've realized how low that was,

[Speaker 10] (18:39 - 18:42)
and you gave a 25% increase over that.

[Speaker 10] (18:42 - 18:47)
The most important job that we are not only underfunding, but haven't filled.

[Speaker 10] (18:48 - 18:52)
is a full-time assessor, and the state agrees with me, and I agree with the state.

[Speaker 10] (18:53 - 19:07)
We need a full-time assessor that's properly funded so that the tax rate is based on true market value of the homes and not an adjustment to the tax rate because that's the only mechanism that the select board so far has used,

[Speaker 10] (19:08 - 19:09)
I would say to the best of their ability,

[Speaker 10] (19:10 - 19:11)
but it's inadequate.

[Speaker 10] (19:11 - 19:20)
So I urge that the select board carefully think about properly funding a full-time assessor at a market value so that we can get the job done properly.

[Speaker 10] (19:20 - 19:21)
Thank you.

[Speaker 4] (19:23 - 19:25)
Thank you, Mr. Patsios.

[Speaker 4] (19:25 - 19:26)
Please,

[Speaker 4] (19:26 - 19:26)
Ms. Lau.

[Speaker 3] (19:29 - 19:29)
Maybe not.

[Speaker 11] (19:34 - 19:36)
Hi, Joan Agring,

[Speaker 11] (19:36 - 19:38)
the UV pilot nemesis guy.

[Speaker 11] (19:38 - 19:39)
So I have

[Speaker 4] (19:39 - 19:40)
Just don't mind stating your address.

[Speaker 11] (19:40 - 19:43)
it's 10 Ocean Street and Lynn.

[Speaker 11] (19:43 - 19:48)
I have two public records requests that are past due,

[Speaker 11] (19:48 - 19:54)
one from October 15th and one from October 30th, that I've received.

[Speaker 1] (20:04 - 20:08)
So I need that information produced.

[Speaker 1] (20:09 - 20:22)
Uh the first request was a six hundred dollar fee to uh get that produced. I haven't seen anything. So need to know what's going on and um need to have those documents produced. Thank you.

[Speaker 2] (20:22 - 20:23)
Thank you.

[Speaker 2] (20:35 - 20:37)
Good evening folks. Mara Lau at Look Road.

[Speaker 2] (20:38 - 20:42)
Um, just a same old kind of thing a year ago.

[Speaker 2] (20:43 - 20:44)
So, um,

[Speaker 2] (20:44 - 20:48)
I'd love to see you walk through Hadley's school, uh,

[Speaker 2] (20:48 - 20:49)
for the community. Uh,

[Speaker 2] (20:49 - 20:59)
it should have and, and still should happen for the reasons of a community event and as a reminder of history so that so many adults and children,

[Speaker 2] (20:59 - 21:00)
um,

[Speaker 2] (21:00 - 21:03)
to enjoy a look back would, uh,

[Speaker 2] (21:03 - 21:05)
we would all, you know, appreciate that and like that.

[Speaker 2] (21:06 - 21:18)
I feel that there should be a walkthrough simply because we'd like to highlight the current, to the current community that the town ignored basic maintenance and upkeep for a solid half century.

[Speaker 2] (21:19 - 21:24)
The building was a continually operating school for 113 years,

[Speaker 2] (21:24 - 21:32)
and we should recognize and be aware of the decrepit conditions that our students, our youngest town community members.

[Speaker 2] (21:33 - 21:39)
Our teachers, our support staff and administration navigated in a building that was largely ignored,

[Speaker 2] (21:39 - 21:44)
missing significant upkeep milestones for decade after decade.

[Speaker 2] (21:45 - 21:49)
Past inactions we as a town should not repeat.

[Speaker 2] (21:50 - 21:50)
However,

[Speaker 2] (21:50 - 21:56)
our teachers made it a wonderful place to learn and I certainly appreciated their heroic efforts to keep teaching and learning.

[Speaker 2] (21:57 - 21:59)
In the forefront of each day,

[Speaker 2] (21:59 - 22:01)
teachers do make a difference.

[Speaker 2] (22:02 - 22:08)
I know that repeatedly it has been said that the public has,

[Speaker 2] (22:08 - 22:11)
switching now to the new piece,

[Speaker 2] (22:11 - 22:16)
public has been said that, have input that the process

[Speaker 2] (22:18 - 22:19)
That will be followed,

[Speaker 2] (22:19 - 22:22)
but already just a year into the signing of the LDA,

[Speaker 2] (22:22 - 22:25)
the process of informing the public has been poor.

[Speaker 2] (22:26 - 22:29)
The schematics were presented at a select board meeting,

[Speaker 2] (22:30 - 22:33)
then at a public Hadley schematics meeting,

[Speaker 2] (22:33 - 22:37)
then the schematics were presented at a planning board meeting,

[Speaker 2] (22:37 - 22:42)
and then this past Monday at the Hadley schematics meeting with Mr.

[Speaker 2] (22:42 - 22:42)
Mallory.

[Speaker 2] (22:43 - 22:49)
The first public meeting was the only one of those meetings that was advertised well and sufficiently.

[Speaker 2] (22:49 - 22:52)
In the other words, others were just not, or at all.

[Speaker 2] (22:53 - 22:56)
The more neighborhood eyes that we can get on this project,

[Speaker 2] (22:57 - 23:00)
obviously the more successfully it will land.

[Speaker 2] (23:00 - 23:08)
As I have stated so many times, this town has a process and a communication problem that we'd really like to see resolved.

[Speaker 2] (23:09 - 23:17)
Questions raised at these meetings that I know continue to be covered, um I'm mentioning a few of them here.

[Speaker 2] (23:19 - 23:19)
Twenty seconds more.

[Speaker 2] (23:20 - 23:22)
I'm working on it. Okay. Uh

[Speaker 3] (23:22 - 23:45)
uh taxes, it would be really terrific if pilot could be explained to um the town members here, um you know, describing what was signed in the LDA that has been been entirely um presented and it would have been great if there was a select board member at one of those meetings to explain the finances to the town.

[Speaker 2] (23:45 - 23:46)
We've reached three minutes.

[Speaker 3] (23:47 - 23:48)
Two more quick points.

[Speaker 3] (23:49 - 23:49)
The

[Speaker 2] (23:49 - 23:49)
Just two

[Speaker 3] (23:49 - 23:50)
lining

[Speaker 2] (23:50 - 23:50)
quick points.

[Speaker 3] (23:50 - 23:53)
up of the entrance of the parking lot at Blaney is a really important point.

[Speaker 2] (23:53 - 23:55)
If you wouldn't mind emailing your points.

[Speaker 3] (23:55 - 23:59)
So what I'm going to say is if Diane can turn this all in,

[Speaker 3] (23:59 - 24:00)
I have it all printed for her.

[Speaker 2] (24:00 - 24:04)
Perfect. That would, thank you very much. Just trying to keep it fair.

[Speaker 2] (24:07 - 24:07)
Please.

[Speaker 4] (24:10 - 24:12)
Katie Arrington, 40 Roy Street.

[Speaker 4] (24:12 - 24:13)
I see my time tomorrow out.

[Speaker 4] (24:15 - 24:16)
We don't do that.

[Speaker 5] (24:16 - 24:17)
I don't think it works.

[Speaker 4] (24:17 - 24:18)
We don't do that.

[Speaker 5] (24:18 - 24:19)
I don't think how it works.

[Speaker 2] (24:19 - 24:19)
I mean,

[Speaker 4] (24:19 - 24:19)
We don't

[Speaker 2] (24:19 - 24:19)
sorry?

[Speaker 4] (24:19 - 24:20)
do that.

[Speaker 5] (24:20 - 24:20)
That can't be how this works.

[Speaker 2] (24:20 - 24:22)
We can't we can't be what? Sorry.

[Speaker 5] (24:22 - 24:24)
That can't be it doesn't work like that.

[Speaker 2] (24:24 - 24:30)
We can't do that. I'm being told we cannot do that. I appreciate the effort and we will still take Ms. Lau's con comments into

[Speaker 3] (24:30 - 24:30)
So much

[Speaker 2] (24:30 - 24:30)
consideration.

[Speaker 3] (24:30 - 24:33)
of these things have been covered, and I would pass it on

[Speaker 2] (24:33 - 24:33)
to Thank

[Speaker 3] (24:33 - 24:33)
Sandra.

[Speaker 2] (24:33 - 24:33)
you.

[Speaker 2] (24:41 - 24:43)
We have additional public comment.

[Speaker 2] (24:45 - 24:51)
Seeing none, we will move on to new and old business.

[Speaker 2] (24:54 - 24:55)
Oh.

[Speaker 6] (25:00 - 25:00)
We have to get

[Speaker 5] (25:00 - 25:01)
The

[Speaker 6] (25:01 - 25:01)
into round one.

[Speaker 2] (25:01 - 25:03)
Sorry, we're just taking a moment for the announcement.

[Speaker 2] (25:11 - 25:13)
We have AP Civics happening in B129.

[Speaker 5] (25:17 - 25:18)
I don't know about A_P_

[Speaker 2] (25:18 - 25:20)
Very true.

[Speaker 2] (25:20 - 25:23)
Okay, at the request of Mr.

[Speaker 2] (25:23 - 25:27)
Demento, we are talking about the Hawthorne restaurant site.

[Speaker 2] (25:27 - 25:30)
That's just a joke. This was on the agenda anyways.

[Speaker 2] (25:31 - 25:32)
Take it away,

[Speaker 2] (25:32 - 25:32)
Nick.

[Speaker 5] (25:32 - 25:39)
Sure. So I wanted to provide an update based on the timeline starting with the last meeting, which was October 22nd.

[Speaker 5] (25:40 - 25:45)
I will go through the notes I have here, then happy to try to answer any questions that you all may have.

[Speaker 5] (25:46 - 25:48)
Ultimately, it's going to open up to discussion for you all.

[Speaker 5] (25:48 - 25:50)
So just to start the timeline,

[Speaker 5] (25:50 - 25:52)
the 22nd was the last meeting we had.

[Speaker 5] (25:52 - 26:01)
On the 23rd, we received notice from the Athena's family and their attorney that they would not be continuing to operate past the agreement that they currently have with the community.

[Speaker 5] (26:01 - 26:10)
The authorization for that expires on December 31st. I believe their agreement is a little earlier in the month just based on when it was signed. So...

[Speaker 5] (26:11 - 26:26)
That left us with the idea that we would, you know, spend a little more time on the staff s staff side looking at what the options and what could happen. Uh that was on the twenty third. That following weekend uh which I guess would have been the twenty fourth,

[Speaker 5] (26:26 - 26:37)
twenty fifth um we also found out that there had been an auction posted for some of the items that are currently personal property within the building. And from there

[Speaker 5] (26:37 - 26:39)
I asked staff and others,

[Speaker 5] (26:39 - 26:47)
KP Law and others, to help prepare for a number of different options that would provide you all with as much flexibility and as much information as possible to make informed decisions.

[Speaker 5] (26:49 - 26:56)
Starting on October 30th, we had a call with Anthony and his attorney that included staff and Mary Ellen representing the board.

[Speaker 5] (26:57 - 26:58)
In that call,

[Speaker 5] (26:58 - 27:04)
we requested they consider the possibility of staying open beyond the currently signed agreement,

[Speaker 5] (27:04 - 27:07)
and they took that under consideration getting back to us at the beginning of this week,

[Speaker 5] (27:07 - 27:10)
that that was not something they were able to do,

[Speaker 5] (27:10 - 27:10)
but they,

[Speaker 5] (27:10 - 27:14)
you know, we were gracious that they took the time over the weekend to sit down as a family and discuss,

[Speaker 5] (27:14 - 27:16)
so we appreciated that information.

[Speaker 5] (27:16 - 27:22)
In addition, in light of the fact that the reuse committee for the property is still ongoing,

[Speaker 5] (27:22 - 27:27)
we asked about the possibility that equipment may be able to be left in place in sort of a delay of the auction,

[Speaker 5] (27:28 - 27:32)
not knowing what the final outcome or what the final use of the property or the building would be.

[Speaker 5] (27:33 - 27:36)
That was a request that we asked them to consider as well,

[Speaker 5] (27:36 - 27:41)
with the idea that if the building is staying or if there is a delay before the demo,

[Speaker 5] (27:41 - 27:42)
we would not want the building.

[Speaker 5] (27:42 - 27:58)
building if possible to be vacant for an extended period of time and perhaps we would go before town meeting to ask for authorization for another to give you all the authorization again to seek another tenant on a short term basis or depending on the work of the reuse committee something beyond that.

[Speaker 5] (28:00 - 28:05)
They are generally open to hearing what we would, what we intend that request to mean.

[Speaker 5] (28:05 - 28:11)
The framework is that we would come to some idea tonight of how the town would like to move forward,

[Speaker 5] (28:12 - 28:14)
what may be on the town meeting warrant,

[Speaker 5] (28:14 - 28:17)
and then we would communicate that with Mr. Peterson,

[Speaker 5] (28:17 - 28:17)
the attorney,

[Speaker 5] (28:17 - 28:18)
and again,

[Speaker 5] (28:18 - 28:24)
it would be an informed discussion on the family side to figure out what might work for them and what may not.

[Speaker 5] (28:25 - 28:27)
It was requested that this plan would

[Speaker 5] (28:29 - 28:35)
You know, give them a a a sense of the of the schedule, and in talking to K_P_ law where we are,

[Speaker 5] (28:36 - 28:45)
uh what was suggested on our end is that we would consider the idea of going back to town meeting, whether in a special town meeting or a as a an article for December first,

[Speaker 5] (28:45 - 28:55)
um that would give you all the ability to extend the agreement either for a short or longer term tenant or also an agreement that is not occupancy in use, but something that allows them to leave.

[Speaker 5] (28:55 - 28:59)
the equipment in there while the town figures out what that next step is.

[Speaker 5] (28:59 - 29:09)
And any decision on a short or long-term occupant could be made at a special town meeting following the conclusion of the reuse committees work and following our December town meeting.

[Speaker 5] (29:09 - 29:13)
Again, it's a timing issue that we're looking for some guidance to understand from you all what you would like us to do.

[Speaker 5] (29:15 - 29:23)
From here, I've also requested KP just gather up information about RFPs or other types of requests where,

[Speaker 5] (29:23 - 29:24)
again,

[Speaker 5] (29:24 - 29:27)
if the board and the community decides that we want to move forward with seeking a tenant,

[Speaker 5] (29:27 - 29:29)
that we are not starting from scratch,

[Speaker 5] (29:29 - 29:35)
but that we will receive some of that information from KP in advance so that we can be taking a look at it.

[Speaker 5] (29:36 - 29:44)
We also, another piece that I wanted to highlight in here is that, and I think the public comment alluded to this, in looking at the items listed,

[Speaker 5] (29:44 - 29:45)
we,

[Speaker 5] (29:45 - 29:45)
KP,

[Speaker 5] (29:45 - 29:49)
Marcy's team, and the building commissioner all had

[Speaker 1] (29:50 - 29:52)
probably a dozen items or so,

[Speaker 1] (29:52 - 30:04)
that were uncertain if they should be left with the building when vacated or not. And we've prepared and shared that list with the attorneys on the Athanas family side so that they can give their feedback to those questions as well.

[Speaker 1] (30:04 - 30:05)
Again,

[Speaker 1] (30:05 - 30:10)
I would guess it's in the 12 to 15 range of all those items. It could be a little off there,

[Speaker 1] (30:10 - 30:13)
but it wasn't a huge number, but it was certainly items that we want to make sure everyone.

[Speaker 1] (30:13 - 30:23)
After everyone has an open discussion about between the family and our attorneys. So we shared that today. We expect feedback later in the week from them as well on sort of what their position is on any of those questions.

[Speaker 1] (30:25 - 30:31)
So from here where we are is I would love to have an understanding from you all of how you would like us to proceed.

[Speaker 1] (30:32 - 30:39)
We do have a draft article should we decide to consider that this evening that would be under that agenda item which I think believe is number six on the agenda.

[Speaker 1] (30:40 - 30:42)
We wouldn't get into that now that would be part of that discussion.

[Speaker 1] (30:43 - 30:51)
That is just a draft with placeholder language that does not have an expiration date so it basically says authorizing the board to enter into an agreement with a tenant.

[Speaker 1] (30:51 - 31:15)
and until and there's no date and so that would be where we would decide as a short long-term how we want to proceed with that it could also be something that we put before town meeting or on the warrant for town meeting as a placeholder to allow the reuse committee to have the full array of options in front of them and then if needed it can be removed postponed withdrawn you know whatever vehicle we choose if it if it just isn't appropriate to be acted on at the time

[Speaker 1] (31:15 - 31:20)
So that's how we tried to attack multiple angles all at once,

[Speaker 1] (31:20 - 31:25)
but I think where we are right now both in the discussions with the Athanas family, their attorneys,

[Speaker 1] (31:26 - 31:33)
and on the staff side is trying to get a really full understanding of where you would like us to move forward so that we can narrow down that scope and begin to execute there.

[Speaker 1] (31:36 - 31:38)
With that I would open it to questions.

[Speaker 1] (31:40 - 31:41)
I have a preliminary comment.

[Speaker 2] (31:41 - 31:41)
Please.

[Speaker 1] (31:41 - 32:01)
Just thank you very much, Nick, for, you know, taking the ball from where it was and doing all that anticipatory, preparatory work to kind of lay out all the different permutations of what could happen and certainly is extremely facilitating of our

[Speaker 3] (32:02 - 32:02)
work here.

[Speaker 3] (32:03 - 32:03)
So, thank you.

[Speaker 1] (32:04 - 32:30)
And I thank you particularly to Marzi's team, but also the building commissioner and KP were very responsive as we've been trying to track down these individual questions and comments. But Marzi's relationship with the attorney for the Athenist family and the fact that we've been working closely with them over time I think has really allowed us to do this and to be very, you know, honest and direct with them saying we need direction from you, but here's what we're thinking.

[Speaker 1] (32:30 - 32:34)
and it's been a really good conversation and it's a credit to the community development team.

[Speaker 4] (32:37 - 32:46)
Alright. So I guess if you wouldn't mind saying, Nick, the sort of, you mapped out a lot of plans,

[Speaker 1] (32:46 - 32:47)
Yep.

[Speaker 4] (32:47 - 32:47)
right?

[Speaker 4] (32:47 - 32:51)
So there's a couple of avenues we have available to us given this information.

[Speaker 4] (32:52 - 32:52)
Again,

[Speaker 4] (32:52 - 32:54)
I guess

[Speaker 4] (32:55 - 33:00)
Now might be a good time to talk about an avenue he didn't bring up, which is that

[Speaker 4] (33:01 - 33:02)
Um, we,

[Speaker 4] (33:03 - 33:07)
as the public knows, we have been in conversations related to the adjacent parcel,

[Speaker 4] (33:08 - 33:08)
um,

[Speaker 4] (33:08 - 33:11)
the church parking lot, we'll call it for lack of a better terminology.

[Speaker 4] (33:12 - 33:12)
Um,

[Speaker 4] (33:13 - 33:14)
we, as a board,

[Speaker 4] (33:15 - 33:17)
voted to support an LOI going forward,

[Speaker 4] (33:17 - 33:17)
um,

[Speaker 4] (33:18 - 33:23)
to negotiate a purchase of a portion of that parcel, not the full parcel,

[Speaker 4] (33:23 - 33:26)
a portion of that. And obviously that's contingent upon...

[Speaker 4] (33:27 - 33:53)
town meeting vote it's a non-binding LOI that we'd be putting forward it's a shape to be determined because of some constraints on the church's part and so we just want to put that forward because it does really shape the conversation as we move forward and that's a bit of information obviously that we have spoken about in executive session we would like to make public so that when we talk about

[Speaker 4] (33:53 - 33:55)
about some of the Hawthorne pieces,

[Speaker 4] (33:55 - 33:59)
they sort of fall a little bit more into the puzzle.

[Speaker 4] (34:01 - 34:03)
So wanted to mention that.

[Speaker 3] (34:04 - 34:05)
Do you want to go to that?

[Speaker 4] (34:05 - 34:05)
Please.

[Speaker 3] (34:06 - 34:08)
Just for everyone's understanding,

[Speaker 3] (34:08 - 34:14)
this is, we have had conversations with the Monsignor.

[Speaker 4] (34:14 - 34:15)
Yes.

[Speaker 3] (34:16 - 34:18)
There is not an LOI signed.

[Speaker 3] (34:18 - 34:22)
It's in the drafting stage. There have been conversations.

[Speaker 3] (34:23 - 34:27)
There's, you know, a high level verbal understanding,

[Speaker 3] (34:28 - 34:33)
but many, many details still to be worked out, which may not get worked out.

[Speaker 3] (34:33 - 34:38)
And the Archdiocese is actually the owner.

[Speaker 4] (34:38 - 34:38)
Yep.

[Speaker 3] (34:38 - 34:44)
So this is, there's many, many steps before anything would happen.

[Speaker 4] (34:44 - 34:44)
Right.

[Speaker 4] (34:44 - 34:53)
And that's a great point. That's why you don't see it on the warrant for December because there's a lot of steps that need to...

[Speaker 4] (34:54 - 34:58)
be flushed out before we even get to that if we even get to that you

[Speaker 1] (34:58 - 34:59)
Right.

[Speaker 4] (34:59 - 34:59)
know I'm

[Speaker 1] (34:59 - 35:04)
Could I just underscore that the important distinction is that it's a letter of intent to continue the

[Speaker 4] (35:04 - 35:04)
sorry

[Speaker 1] (35:04 - 35:04)
discussion?

[Speaker 4] (35:04 - 35:05)
that's what an LOI means sorry yeah

[Speaker 1] (35:05 - 35:12)
Right. It's a letter of intent to continue the discussion and it is not an offer to purchase, which would be binding if they were to just sign or we were to sign,

[Speaker 1] (35:12 - 35:15)
you know, it is, it is really a,

[Speaker 1] (35:15 - 35:17)
it's a framework that we're agreeing to to continue the conversation.

[Speaker 4] (35:18 - 35:19)
yes

[Speaker 4] (35:19 - 35:20)
Thank you, Nick.

[Speaker 4] (35:20 - 35:20)
Um.

[Speaker 5] (35:20 - 35:35)
And this is this is the second letter that we have had with the Archdiocese. The first letter was expired in December and so we're just keeping the ball going.

[Speaker 3] (35:35 - 35:43)
And it would be w the first letter was with the church, not the Archdiocese, right? Just to be super clear. This one would be the same.

[Speaker 4] (35:44 - 35:45)
Yes. Yep.

[Speaker 5] (35:46 - 35:47)
Mm-hmm.

[Speaker 4] (35:47 - 35:52)
Um, okay, so having said that then sort of creating the full framework of the Hawthorne conversation.

[Speaker 4] (35:54 - 35:57)
um if you could just sort of give us the choices again.

[Speaker 1] (35:57 - 35:58)
Okay,

[Speaker 4] (35:58 - 35:58)
Sort of

[Speaker 1] (35:58 - 36:07)
so the one choice is to the opposite of the public comment, which would be leave it vacant and let the town decide what's going to happen.

[Speaker 1] (36:07 - 36:11)
But we're carrying a more expensive building. We're worrying about what's going on in there.

[Speaker 1] (36:12 - 36:16)
And, you know, there could be further deterioration. The

[Speaker 1] (36:17 - 36:24)
The idea that we have discussed is an agreement that would allow them to leave the property in the building until the spring,

[Speaker 1] (36:24 - 36:28)
sort of a delay of the auction,

[Speaker 1] (36:28 - 36:31)
which we would need an authorization of some sort for.

[Speaker 1] (36:33 - 36:41)
The goal with that would be that in tandem there would be either a short or long-term tenancy so that that equipment is there as a potential.

[Speaker 1] (36:42 - 36:54)
benefit for both the family that's selling it and for a future potential tenant that they would have an opportunity to negotiate directly prior to any other sale.

[Speaker 1] (36:55 - 37:07)
The other option is a long-term look for an RFI process and both these the short-term and long-term require an RFI or an RFP process where we are going through

[Speaker 1] (37:08 - 37:34)
um you know a 30b process to make sure that it is a legal open and fair solicitation and we're able to get the best value to the community um but it's a question of timing in in terms of do you want it to be a 12 month 36 month or many years you know so it's a it's a question from a policy standpoint that i think that would definitely need to be informed by the work of the reuse committee and your future consideration of

[Speaker 1] (37:35 - 37:37)
the recommendations that they bring before you.

[Speaker 1] (37:37 - 37:51)
So, you know, in terms of an article, there's an authorization to work with the Athanis family to leave the property behind for a short time, and then there's what we would like to do with an RFP and a longer-term tenant,

[Speaker 1] (37:51 - 37:54)
if that is a short or long-term tenant,

[Speaker 1] (37:54 - 37:59)
if that's what the community would like to do while we plan for future development.

[Speaker 1] (38:00 - 38:05)
demolition keeping whatever the final sort of recommendation and decision that's made.

[Speaker 4] (38:06 - 38:10)
Can you remind us when demo when we've slated demo

[Speaker 1] (38:10 - 38:11)
In the capital

[Speaker 4] (38:11 - 38:11)
in the capital

[Speaker 1] (38:11 - 38:11)
plan it's

[Speaker 4] (38:11 - 38:11)
budget

[Speaker 1] (38:11 - 38:11)
28.

[Speaker 4] (38:11 - 38:12)
okay

[Speaker 1] (38:14 - 38:16)
That's the plan that was presented last year.

[Speaker 4] (38:20 - 38:26)
So go ahead. I was just going to say, so in actuality, as much as we would have loved the Athenas family to stay,

[Speaker 4] (38:26 - 38:27)
they're not interested.

[Speaker 4] (38:27 - 38:30)
It worked for us for a period of time. It worked for them also.

[Speaker 4] (38:30 - 38:31)
It's no longer,

[Speaker 4] (38:31 - 38:32)
that's not no longer the case.

[Speaker 4] (38:33 - 38:36)
So obviously to Mr.

[Speaker 4] (38:37 - 38:38)
Demento's point,

[Speaker 4] (38:38 - 38:41)
like we don't want, I mean, I don't want a vacant building.

[Speaker 4] (38:41 - 38:41)
It's more expensive.

[Speaker 4] (38:41 - 38:43)
It's dangerous,

[Speaker 4] (38:43 - 38:47)
you know, more expensive to insure. We have to carry the cost of heating.

[Speaker 4] (38:48 - 39:05)
and electricity and so obviously I much prefer a building that is the heart and vibrant in that area and you know causing people to come and enjoy that building so I guess

[Speaker 4] (39:06 - 39:21)
I don't know how other people feel, but I if we're talking about on the capital until twenty twenty eight, we're not th even if the reuse committee says the end use is X and it doesn't involve that building any more, we're talking at least twenty twenty eight that it is still standing. So

[Speaker 5] (39:22 - 39:25)
Well so my opinion is there's a couple things. One is

[Speaker 5] (39:26 - 39:44)
Um we don't f we don't want a building just sitting and we want to be able to have the option of having at a minimum a short-term tenant tenant come in if that's viable short-term tenant come in and have a facility going there um

[Speaker 1] (40:06 - 40:33)
we should be moving on from that and then see what happens with the final negotiations and then make a decision from make a decision from there. Um I don't I don't see this as super complicated. I'd like to see an R_F_P_ put out A_S_A_P_ like tomorrow morning and just get somebody in there so that we have opportunity to keep that

[Speaker 1] (40:33 - 40:46)
keep the heat on and keep a a function type of a centre. I think it could be really can be g could be great. And if the Athenas are willing to leave the equipment and you know w

[Speaker 2] (40:46 - 40:49)
They're open to the discussion, they wanted to hear what our timeline was after ten.

[Speaker 1] (40:49 - 40:49)
Yeah.

[Speaker 2] (40:49 - 40:51)
Yeah, they just wanna

[Speaker 1] (40:51 - 40:51)
Right?

[Speaker 2] (40:51 - 40:53)
make sure it wasn't misstating.

[Speaker 1] (40:53 - 40:57)
Great. So that's that's my feelings on that.

[Speaker 2] (40:59 - 41:21)
I I agree with all that uh especially the A_S_A_P_ part. No. Um and so no um uh yeah. Basically ditto and um do we feel as though that's a realistic possibility of them holding off on the um auction?

[Speaker 3] (41:22 - 41:22)
You know.

[Speaker 2] (41:22 - 41:30)
Hey, if if in the the main question you've asked that we haven't really answered is the length of time that we would want to extend for.

[Speaker 2] (41:31 - 41:32)
And I would

[Speaker 2] (41:33 - 41:37)
uh is there any drawback to making that um

[Speaker 2] (41:38 - 41:43)
well there's there's two pieces, when when they would do an auction or not.

[Speaker 4] (41:44 - 41:53)
And then how much longer we want a town meeting authorization for some other potential tenant to be able to stay for,

[Speaker 1] (41:53 - 41:54)
Mm-hmm.

[Speaker 4] (41:54 - 42:04)
right? It's going to be, I would think, very difficult, more difficult for someone to make the effort to inhabit that if it's a very short period of time.

[Speaker 5] (42:04 - 42:07)
Right. It's not, to your point, it's not realistic.

[Speaker 5] (42:08 - 42:11)
It was unrealistic for the Athenas to go year to year because they

[Speaker 4] (42:11 - 42:11)
They

[Speaker 5] (42:11 - 42:11)
were already like,

[Speaker 4] (42:11 - 42:12)
there, right.

[Speaker 5] (42:12 - 42:17)
how realistic is it for us to find a tenant for a year there with potentially without equipment,

[Speaker 5] (42:17 - 42:18)
hopefully with equipment, but

[Speaker 4] (42:19 - 42:21)
So I mean I would, you know, we

[Speaker 4] (42:23 - 42:30)
I don't, you know, we haven't really, really kind of focused on this, so it's hard to be very specific, but

[Speaker 4] (42:30 - 42:46)
I I think it should be like a year or or more. Um if we're really not planning on demolishing it, I mean it theoretically could do it sooner I mean that's just the plan, we have where we have it planned in twenty twenty eight. But I think there's a lot of those a lot of things in motion.

[Speaker 4] (42:46 - 42:56)
We don't wanna lock ourselves in too long uh if we get if we come to a plan and we wanna start moving on it, now we've got someone in there that's got a lease for

[Speaker 4] (42:58 - 43:17)
three years, that's not great. But we have to kind of find a a balance there, so maybe we should be looking for an authorisation from town meeting that's, I dunno, a year, eighteen months up to that lo period of time to give us the flexibility to, you know, see where things are at by the time

[Speaker 6] (43:18 - 43:18)
It

[Speaker 4] (43:18 - 43:34)
um we go through all these discussions and an R_F_P_ and we try to kind of thread the needle here of having someone there at the right period of time, keep the building inhabited, get some revenue, um but not interfere with our longer term plans.

[Speaker 1] (43:34 - 43:34)
Right.

[Speaker 7] (43:35 - 43:41)
Well I think it's kind of a catch-22, because while we don't want to commit to an extensive

[Speaker 7] (43:41 - 43:50)
lease right in terms of two years three years we're also faced with finding a tenant that wants to just go in there for a year

[Speaker 4] (43:50 - 43:50)
Right.

[Speaker 7] (43:50 - 43:54)
right and who really is going to want to do that depending and you know

[Speaker 7] (43:54 - 44:10)
the condition of the inside, what the condition is of the equipment they wanna leave, all of that. So it's kind of like trying to find the sweet spot of what time period it's gonna work. I would probably say my gut is eighteen months to two years if we're not scheduling to demo, if we end up demoing until twenty twenty eight,

[Speaker 5] (44:10 - 44:11)
Right.

[Speaker 7] (44:11 - 44:22)
that gives you you know kind of satisfies both sides. Um but I I mean it's really a no-brainer that that we even have to debate whether or not we would consider just leaving this vacant and sitting there without

[Speaker 7] (44:23 - 44:27)
potentially equipment. I mean it's it's I don't even think that's worth consideration,

[Speaker 2] (44:27 - 44:27)
Could

[Speaker 7] (44:27 - 44:27)
right?

[Speaker 2] (44:27 - 44:32)
I just answer the one question that might be useful, that I didn't get a chance,

[Speaker 2] (44:32 - 44:35)
the discussion with the Athena's family,

[Speaker 2] (44:35 - 44:38)
and Marcy, feel free to correct me, was the idea that it would be delayed until spring.

[Speaker 2] (44:39 - 44:41)
of next calendar year.

[Speaker 4] (44:41 - 44:42)
For the auction.

[Speaker 2] (44:42 - 44:43)
That would be yeah, and it's

[Speaker 7] (44:43 - 44:43)
Oh,

[Speaker 2] (44:43 - 44:43)
not

[Speaker 7] (44:43 - 44:44)
so it's just really six months.

[Speaker 2] (44:44 - 44:46)
it's a delay beat to get back into

[Speaker 7] (44:46 - 44:46)
So it's

[Speaker 2] (44:46 - 44:46)
its original

[Speaker 7] (44:46 - 44:47)
we can have a conversation,

[Speaker 5] (44:47 - 44:48)
I think the idea is

[Speaker 7] (44:48 - 44:50)
or that's the starting point.

[Speaker 4] (44:50 - 44:50)
There's still

[Speaker 2] (44:50 - 44:50)
so

[Speaker 4] (44:50 - 44:51)
separate things, though.

[Speaker 5] (44:51 - 44:51)
Yeah,

[Speaker 2] (44:51 - 44:51)
I Kurt,

[Speaker 5] (44:51 - 44:51)
mean

[Speaker 2] (44:51 - 45:01)
so if assuming everything works out in a way that lines up with what we're discussing, it would be a delay in the auction and a future short-term tenant would have an opportunity

[Speaker 7] (45:02 - 45:02)
To negotiate.

[Speaker 2] (45:02 - 45:05)
to purchase equipment directly.

[Speaker 2] (45:05 - 45:11)
It is not a delay that's indefinite. It would really be something that they are doing to our benefit,

[Speaker 2] (45:11 - 45:13)
not necessarily to theirs,

[Speaker 2] (45:13 - 45:18)
to delay it because in their discussions, I believe, with their vendor,

[Speaker 2] (45:18 - 45:27)
it was sort of right now is the last good time to be doing it before you get into Christmas and New Year's and then it would be spring again.

[Speaker 2] (45:29 - 45:44)
The idea would be um you know, it's a brief delay for them that gives us a an opportunity to try to get some of these ducks in a row. The one thing on the R_F_P_ A_S_A_P_ is having an idea of uh what we're what we're asking.

[Speaker 5] (45:44 - 45:45)
In everyone

[Speaker 2] (45:45 - 45:51)
So is it eighteen months? Is it three years? Is it p uh you know, that will obviously impact

[Speaker 5] (45:51 - 45:52)
The election

[Speaker 2] (45:52 - 45:54)
what the results are, but also when we draft it, we

[Speaker 2] (45:56 - 45:56)
Uh, wait.

[Speaker 5] (45:56 - 46:00)
This is our corner piano bar,

[Speaker 5] (46:00 - 46:06)
TV media, sound engineering, music technology, please make sure you head down to the fine arts and music wing.

[Speaker 5] (46:07 - 46:08)
Alternatively,

[Speaker 5] (46:08 - 46:13)
you can use it to go through advanced manufacturing and or logistics and finance.

[Speaker 5] (46:13 - 46:14)
Please make some budget decisions.

[Speaker 5] (46:15 - 46:15)
Have fun.

[Speaker 2] (46:17 - 46:20)
It would impact how we draft it and how we score the responses,

[Speaker 2] (46:20 - 46:23)
knowing we need to set the parameters that we want.

[Speaker 2] (46:24 - 46:26)
That will impact who's responsive to us.

[Speaker 4] (46:26 - 46:28)
Right, there's a little chicken and egg in terms of

[Speaker 5] (46:28 - 46:28)
Right.

[Speaker 4] (46:28 - 46:34)
how you release that RFP before town meeting without having had the authorization to what

[Speaker 2] (46:34 - 46:36)
I think without the authorization that's

[Speaker 1] (46:36 - 46:36)
Pending

[Speaker 2] (46:36 - 46:36)
a that

[Speaker 1] (46:36 - 46:37)
on, pending authorization.

[Speaker 2] (46:37 - 46:42)
that needle is easier to thread than knowing what we're asking for and timeline.

[Speaker 4] (46:42 - 46:43)
being independent,

[Speaker 4] (46:43 - 46:43)
yeah.

[Speaker 2] (46:44 - 46:47)
I think we could say we will award pending authorization.

[Speaker 1] (46:48 - 46:48)
Right.

[Speaker 2] (46:48 - 46:52)
The idea that we're not giving them any sense of timeline will inhibit.

[Speaker 2] (46:53 - 46:53)
the number

[Speaker 5] (46:53 - 46:53)
If we

[Speaker 2] (46:53 - 46:53)
of responses

[Speaker 5] (46:53 - 46:54)
need

[Speaker 2] (46:54 - 46:54)
to that we get.

[Speaker 5] (46:54 - 46:54)
respond. Yeah,

[Speaker 2] (46:54 - 46:55)
Right.

[Speaker 5] (46:55 - 46:56)
I mean I think we need to be,

[Speaker 4] (46:56 - 46:57)
Yeah, understood.

[Speaker 5] (46:57 - 47:06)
try to be as specific as possible to give them a idea of what they're getting into, it's uh the sort of uh

[Speaker 5] (47:08 - 47:25)
potential option of equipment but it only being an option an opportunity to review and and then a conversation between the equipment owner like we're just we're the middleman of that conversation and we're literally just asking the Athanas family to allow us to find them a buyer potentially a

[Speaker 2] (47:25 - 47:26)
Someone to negotiate with. It's not even

[Speaker 5] (47:26 - 47:26)
negotiate

[Speaker 2] (47:26 - 47:27)
a buyer necessarily.

[Speaker 5] (47:27 - 47:32)
with yeah yeah so I mean it's grateful

[Speaker 5] (47:32 - 47:35)
that they would even consider it, um so that's nice.

[Speaker 7] (47:36 - 47:44)
And are they doing this um what is it that they would want in return, if anything? Have they said from the town or any

[Speaker 2] (47:44 - 47:45)
We haven't

[Speaker 7] (47:45 - 47:45)
consideration?

[Speaker 2] (47:45 - 47:51)
we haven't talked about consideration. It was the idea that it would no longer be occupancy in use, it would be some sort of

[Speaker 7] (47:52 - 47:52)
Okay.

[Speaker 2] (47:52 - 47:56)
not storage, but uh licence to leave the you know it's

[Speaker 7] (47:56 - 47:56)
Yeah.

[Speaker 2] (47:56 - 47:59)
it's leaving equipment behind as opposed to operating a going concern.

[Speaker 7] (47:59 - 48:00)
Right. Okay.

[Speaker 5] (48:03 - 48:20)
I mean for me I would say the RFP scope would be at least till the end of 2028 because I would want the flexibility to be able to utilize if capital came to play on the 20 in 2028 and the decision was made to

[Speaker 5] (48:21 - 48:25)
reduce the building, then that that would be the longest you would want an occupant there.

[Speaker 7] (48:26 - 48:26)
Right.

[Speaker 5] (48:26 - 48:31)
We don't even know if that I mean as most capital is as we go forward, it's like a best guess estimate.

[Speaker 8] (48:31 - 48:32)
Mm-hmm.

[Speaker 5] (48:32 - 48:47)
So and that's really was a place holder we put in related to conversations that were had before the reuse committee um and now post post the conversation with reuse, what does that how does that affect things and what does that look like.

[Speaker 2] (48:47 - 48:48)
Right, that was just as presented last

[Speaker 5] (48:48 - 48:48)
Yeah,

[Speaker 2] (48:48 - 48:49)
board at town

[Speaker 5] (48:49 - 48:49)
right.

[Speaker 2] (48:49 - 48:49)
meeting.

[Speaker 2] (48:49 - 48:49)
things

[Speaker 5] (48:49 - 48:50)
And that didn't

[Speaker 2] (48:50 - 48:50)
always

[Speaker 5] (48:50 - 48:50)
contemplate

[Speaker 2] (48:50 - 48:51)
take time.

[Speaker 5] (48:51 - 48:55)
the church lot or part of the church lot. And so now that that's being contemplated,

[Speaker 5] (48:55 - 48:58)
What is that what does that change for us?

[Speaker 4] (49:00 - 49:00)
Just

[Speaker 1] (49:00 - 49:00)
Oh, please.

[Speaker 4] (49:00 - 49:02)
so that you can go longer.

[Speaker 1] (49:02 - 49:02)
No.

[Speaker 5] (49:02 - 49:07)
I I believe you that we will like it, but I we I just wanna try to keep the

[Speaker 4] (49:07 - 49:08)
Well, uh you

[Speaker 1] (49:08 - 49:08)
Keep the meeting.

[Speaker 4] (49:08 - 49:14)
say you know the auction value of the items are against town match as the auctioneer did.

[Speaker 4] (49:14 - 49:16)
Not maintaining a mission for the equipment,

[Speaker 4] (49:16 - 49:18)
in other words, market value,

[Speaker 4] (49:18 - 49:23)
because it was established you could rent it to someone else who was building a tax.

[Speaker 4] (49:23 - 49:24)
Later on when you come and

[Speaker 1] (49:24 - 49:24)
Oh,

[Speaker 4] (49:24 - 49:24)
take

[Speaker 1] (49:24 - 49:24)
I really

[Speaker 4] (49:24 - 49:24)
a

[Speaker 1] (49:24 - 49:25)
can't.

[Speaker 4] (49:25 - 49:25)
bullet down,

[Speaker 4] (49:25 - 49:26)
consult the IRS.

[Speaker 1] (49:27 - 49:28)
Thank you.

[Speaker 5] (49:28 - 49:29)
Thank you, Charlie.

[Speaker 5] (49:29 - 49:38)
I think, you know, going down these roads, you get into more complex situations where like we are not restaurateurs.

[Speaker 1] (49:39 - 49:39)
Right.

[Speaker 2] (49:39 - 49:39)
Right.

[Speaker 1] (49:39 - 49:53)
are not, we're not in the biz, we're not even developers guys and we are acting like it in some regard in some instances. So it becomes a sort of a slippery slope when we start to go down these paths of where you sort of draw the line and say,

[Speaker 1] (49:53 - 49:55)
that's just my two cents of

[Speaker 2] (49:55 - 49:55)
I

[Speaker 1] (49:55 - 49:56)
it, but.

[Speaker 2] (49:56 - 49:56)
agree.

[Speaker 2] (49:56 - 50:00)
I think the goal should be the three years.

[Speaker 2] (50:01 - 50:04)
Because, you know, it's much easier to go shorter than to go longer. So

[Speaker 3] (50:04 - 50:04)
Right.

[Speaker 1] (50:04 - 50:04)
And

[Speaker 2] (50:04 - 50:05)
the goal

[Speaker 1] (50:05 - 50:05)
it just

[Speaker 2] (50:05 - 50:05)
is is up up to

[Speaker 3] (50:05 - 50:06)
to three up to

[Speaker 2] (50:06 - 50:06)
three

[Speaker 3] (50:06 - 50:06)
three years.

[Speaker 2] (50:06 - 50:06)
years

[Speaker 3] (50:06 - 50:06)
Up

[Speaker 2] (50:06 - 50:06)
So

[Speaker 3] (50:06 - 50:06)
to.

[Speaker 2] (50:06 - 50:06)
up

[Speaker 1] (50:06 - 50:07)
it, yeah.

[Speaker 2] (50:07 - 50:13)
to three years and then find out what flexibility we can get with them and what we can do and and

[Speaker 3] (50:13 - 50:14)
Up to three years subject

[Speaker 1] (50:14 - 50:14)
Up to

[Speaker 3] (50:14 - 50:14)
to

[Speaker 1] (50:14 - 50:14)
three

[Speaker 3] (50:14 - 50:16)
them years. meeting the authorisation.

[Speaker 1] (50:16 - 50:16)
Yeah.

[Speaker 2] (50:16 - 50:16)
Right.

[Speaker 3] (50:16 - 50:16)
Great.

[Speaker 2] (50:16 - 50:17)
And

[Speaker 1] (50:17 - 50:17)
And then

[Speaker 2] (50:17 - 50:23)
then work within work within their parameters to try to give them a really good deal and facilitate

[Speaker 2] (50:24 - 50:26)
holding on to their equipment and then

[Speaker 2] (50:27 - 50:28)
letting that flip for them.

[Speaker 1] (50:29 - 50:35)
And so would we need a warrant article for this warrant related to the potential

[Speaker 1] (50:36 - 50:42)
storage or lack of a better term of the equipment if the Athena's family so allowed?

[Speaker 4] (50:43 - 50:45)
We believe so in talking with K.P.

[Speaker 1] (50:45 - 50:46)
Okay.

[Speaker 2] (50:46 - 50:46)
Okay.

[Speaker 1] (50:46 - 50:47)
So then

[Speaker 2] (50:47 - 50:47)
Really?

[Speaker 1] (50:47 - 50:52)
and you said you guys have because you're so good you've already looked into that or?

[Speaker 4] (50:52 - 50:54)
So yeah, the

[Speaker 4] (50:55 - 51:14)
The ability to licence a permanent irrevocable agreement, a l irrevocable licence to permit is something that the town has a right under chapter forty section three of state law, that's the select board under the charter, it's actually designated to my position.

[Speaker 1] (51:14 - 51:15)
Oh.

[Speaker 4] (51:15 - 51:30)
However in this case because the community has very clearly given direction at town meeting KPA's recommendation is that we continue for this particular parcel and in this particular case we should continue down that road uh because it has already been established in this case that this is how we would like to do it.

[Speaker 1] (51:31 - 51:31)
Okay.

[Speaker 4] (51:32 - 51:43)
And it was something that I had multiple conversations with Tom about to figure out um, you know, what the what the normal authorization process could be and what this should be and

[Speaker 4] (51:43 - 51:46)
His recommendation is that this should go before town meeting

[Speaker 1] (51:46 - 51:53)
So to be clear, we didn't have to ask town meeting to allow us to keep the Athanis family there from the beginning.

[Speaker 4] (51:54 - 51:55)
Correct

[Speaker 4] (51:55 - 51:56)
However, it

[Speaker 1] (51:56 - 51:57)
But we've set precedent

[Speaker 4] (51:57 - 51:57)
was

[Speaker 1] (51:57 - 51:57)
now,

[Speaker 4] (51:57 - 51:57)
and

[Speaker 1] (51:57 - 51:57)
and

[Speaker 4] (51:57 - 51:58)
it was

[Speaker 1] (51:58 - 51:58)
that's our goal.

[Speaker 4] (51:58 - 52:08)
it was also part of the purchase I believe which is something that made it more complex than a town-owned non occupied school building is what I have the ability in my role

[Speaker 4] (52:09 - 52:19)
Given through you um to allow for a license or permit. And so this is outside of that because it was all part of sort of one transaction where they withheld rights to be able to continue to operate.

[Speaker 1] (52:20 - 52:20)
Okay.

[Speaker 1] (52:21 - 52:22)
Um yep, that makes sense.

[Speaker 5] (52:22 - 52:22)
Mm-hmm.

[Speaker 2] (52:22 - 52:29)
So that means we w we would then do an extended lease or we would just be doing a license?

[Speaker 2] (52:31 - 52:32)
It's easier just to do a

[Speaker 1] (52:32 - 52:32)
I

[Speaker 2] (52:32 - 52:32)
license.

[Speaker 1] (52:32 - 52:33)
represent the town, however.

[Speaker 2] (52:34 - 52:34)
Right.

[Speaker 1] (52:34 - 52:40)
I would think that there are rights, privileges, and obligations under the lease agreement that would no longer be applicable.

[Speaker 1] (52:40 - 52:40)
So

[Speaker 2] (52:40 - 52:40)
Right.

[Speaker 1] (52:40 - 52:43)
it makes sense to allow that agreement to terminate and to Just facilitate

[Speaker 2] (52:43 - 52:44)
go to a license.

[Speaker 1] (52:44 - 52:48)
a license agreement that would just relate to the obligation

[Speaker 4] (52:48 - 52:49)
The property

[Speaker 1] (52:49 - 52:49)
going

[Speaker 4] (52:49 - 52:49)
the

[Speaker 1] (52:49 - 52:50)
forward.

[Speaker 4] (52:50 - 52:50)
property rights that

[Speaker 1] (52:50 - 52:51)
Specific

[Speaker 4] (52:51 - 52:51)
they have

[Speaker 1] (52:51 - 52:52)
property rights related

[Speaker 4] (52:52 - 52:57)
would terminate at the end of our agreement that should not carry over if they're just storing.

[Speaker 4] (52:57 - 52:57)
Right.

[Speaker 1] (52:57 - 52:57)
Yes.

[Speaker 4] (52:57 - 52:58)
With a short period of time.

[Speaker 2] (52:58 - 52:59)
Okay.

[Speaker 4] (53:00 - 53:05)
It's rights and obligations. Just to be clear, it's not the it it's for both us and them that it should expire. Yeah.

[Speaker 2] (53:05 - 53:05)
Yeah.

[Speaker 4] (53:08 - 53:14)
So I'm I'm not sure this is gonna make my colleagues really really excited, but normally when we do have

[Speaker 4] (53:15 - 53:16)
topics like this,

[Speaker 4] (53:17 - 53:21)
do you have time for people to comment about it?

[Speaker 6] (53:21 - 53:21)
Hmm.

[Speaker 1] (53:21 - 53:22)
Mm-hmm.

[Speaker 12] (53:22 - 53:22)
Okay.

[Speaker 4] (53:22 - 53:23)
So

[Speaker 7] (53:23 - 53:28)
I think we probably, especially since we've kind of started down that path, we kind of need to

[Speaker 2] (53:28 - 53:28)
Yeah.

[Speaker 7] (53:29 - 53:29)
continue.

[Speaker 8] (53:29 - 53:30)
Let's

[Speaker 2] (53:30 - 53:30)
do Good.

[Speaker 8] (53:30 - 53:30)
it.

[Speaker 1] (53:30 - 53:30)
Okay.

[Speaker 8] (53:30 - 53:30)
Mm-hmm.

[Speaker 1] (53:30 - 53:31)
Great suggestion.

[Speaker 4] (53:31 - 53:37)
Alright, can I just add, is your deliberation substantially complete before we turn it over to that, so that

[Speaker 2] (53:38 - 53:38)
I

[Speaker 4] (53:38 - 53:38)
if

[Speaker 2] (53:38 - 53:38)
think

[Speaker 4] (53:38 - 53:38)
there's

[Speaker 2] (53:38 - 53:38)
so.

[Speaker 4] (53:38 - 53:42)
topics that you all haven't yet discussed that you know you ha I just don't want you to withhold something

[Speaker 4] (53:43 - 53:45)
and wait before we turn it just to

[Speaker 1] (53:45 - 53:45)
Yeah,

[Speaker 4] (53:45 - 53:45)
give do it we some

[Speaker 1] (53:45 - 53:45)
feel

[Speaker 4] (53:45 - 53:45)
order

[Speaker 1] (53:45 - 53:45)
like we concluded.

[Speaker 4] (53:45 - 53:46)
just

[Speaker 7] (53:46 - 53:46)
Oh yeah.

[Speaker 1] (53:46 - 53:47)
Okay, and

[Speaker 4] (53:47 - 53:47)
to

[Speaker 1] (53:47 - 53:47)
I

[Speaker 4] (53:47 - 53:47)
give it

[Speaker 1] (53:47 - 53:47)
will

[Speaker 4] (53:47 - 53:48)
some order going forward, Yeah. you know.

[Speaker 1] (53:48 - 53:49)
yeah, and in the

[Speaker 1] (53:50 - 53:54)
In the vein of order, I will limit comment to three minutes,

[Speaker 2] (53:54 - 53:54)
Mm-hmm.

[Speaker 1] (53:54 - 53:57)
just so that we are able to continue and everybody can speak,

[Speaker 1] (53:57 - 53:58)
if you don't mind.

[Speaker 1] (54:00 - 54:02)
Who would like to speak?

[Speaker 1] (54:02 - 54:02)
Brian,

[Speaker 1] (54:02 - 54:03)
please.

[Speaker 1] (54:03 - 54:03)
Why don't

[Speaker 4] (54:03 - 54:03)
Could

[Speaker 1] (54:03 - 54:04)
you come to he come the microphone

[Speaker 4] (54:04 - 54:04)
to the microphone?

[Speaker 1] (54:04 - 54:05)
so folks at home can hear,

[Speaker 1] (54:05 - 54:10)
and then introduce yourself, although we know you, not everybody does.

[Speaker 9] (54:10 - 54:12)
Brian Watson.

[Speaker 9] (54:14 - 54:18)
In in listening to ideas about schedule,

[Speaker 9] (54:18 - 54:43)
twenty twenty six, twenty twenty seven, twenty twenty eight, it is really hard to figure what the what the date what the end date of a lease should be, say for example, or something else if if we as a town and a select board don't know what the final plan is. Um sitting there, my thought would be if the select board could identify what the final plan will be, then that fi then that allows the select board

[Speaker 9] (54:43 - 54:46)
for it to fill in what has to happen between now and then.

[Speaker 9] (54:48 - 54:51)
And so our committee, the Horthon Committee,

[Speaker 9] (54:51 - 55:00)
has completed its analysis of the of the single lot site and a week from tomorrow we'll make it official with a vote. But we have decided,

[Speaker 9] (55:00 - 55:04)
we have recommended a plan for the single site. We have drawn

[Speaker 9] (55:04 - 55:17)
four or five or six plans for the double lot although they include the entire church lot not a portion I heard you say tonight possibly it's a portion so our plans show the whole second site but it would seem to me because

[Speaker 9] (55:19 - 55:37)
We've gone through the process with a single site, so we've established a bunch of principals, so I think the second site will go a lot faster. I think our committee, even though it's very diverse, I think our committee will coalesce around a recommend it's only a recommendation, but I think we'll coalesce around a recommendation for the second site maybe in three months. So

[Speaker 9] (55:37 - 55:42)
So the selection board having that in mind, it's just one more piece, it's a recommendation only,

[Speaker 9] (55:42 - 55:50)
but it would be one more piece that the selection board could look at and say, you know, and think about if that became the ultimate goal,

[Speaker 9] (55:50 - 55:53)
and let's say it involved demolition of the restaurant.

[Speaker 9] (55:54 - 56:08)
You the slack would could then usually fill in how long it will take to get to that plan as quickly as possible I guess I guess part of what I'm saying is we want to get to the ultimate plan as quickly as possible So the idea of renting it for a year,

[Speaker 9] (56:08 - 56:22)
maybe that's fine The idea of three years, you know Just seat of the pants seems excessively long because if unless that's the ultimate plan that it's always going to be a tenanted restaurant But if if if we think there's a pretty good chance it may come down

[Speaker 9] (56:23 - 56:25)
then you want it to be as short a time as possible.

[Speaker 9] (56:26 - 56:33)
And I think the select board could have that ability to make a decision given the pieces of information.

[Speaker 9] (56:35 - 56:43)
Like I said, you know, the Orthon Committee sort of feels a sense of urgency because we know that this is underway.

[Speaker 9] (56:43 - 56:45)
So we sort of have...

[Speaker 9] (56:45 - 56:48)
You know two paths that are both working simultaneously,

[Speaker 9] (56:49 - 57:00)
but at some point they need to relate to each other and and help inform each other So I just thought I'd put that in because I got I did it does sound really long three years

[Speaker 9] (57:01 - 57:08)
Sounds really long if that's not the ultimate plan we it would simply wouldn't be necessary you know oh one last thought Yeah,

[Speaker 1] (57:08 - 57:08)
Hurry up, Brian.

[Speaker 9] (57:08 - 57:10)
one last thought one last thought

[Speaker 9] (57:11 - 57:13)
There are different, our committee has gone through this and we're in agreement

[Speaker 1] (57:13 - 57:14)
We

[Speaker 9] (57:14 - 57:14)
that are there

[Speaker 1] (57:14 - 57:15)
over three minutes, so.

[Speaker 9] (57:15 - 57:17)
yeah, there are a number of options.

[Speaker 9] (57:17 - 57:19)
If the restaurant were to be demolished,

[Speaker 9] (57:20 - 57:22)
the town could,

[Speaker 9] (57:22 - 57:23)
the town,

[Speaker 9] (57:23 - 57:29)
for example, could split the site if the back half is park and the front half is developed,

[Speaker 2] (57:29 - 57:29)
Thank you, Brian.

[Speaker 9] (57:29 - 57:30)
a developer can do it.

[Speaker 9] (57:31 - 57:33)
Just keep in mind that a developer,

[Speaker 9] (57:33 - 57:35)
a developer could tear down the restaurant.

[Speaker 1] (57:36 - 57:36)
Yep,

[Speaker 9] (57:36 - 57:36)
So.

[Speaker 1] (57:36 - 57:37)
thank you.

[Speaker 9] (57:37 - 57:37)
Okay.

[Speaker 1] (57:37 - 57:37)
Thank you.

[Speaker 2] (57:39 - 57:39)
Mm.

[Speaker 1] (57:39 - 57:40)
Understood.

[Speaker 1] (57:41 - 57:44)
Um additional public comment?

[Speaker 1] (57:48 - 57:49)
Online? No. Okay. Oh,

[Speaker 4] (57:49 - 57:49)
One

[Speaker 1] (57:49 - 57:49)
more is

[Speaker 4] (57:49 - 57:50)
other

[Speaker 1] (57:50 - 57:52)
coming up, sorry. No.

[Speaker 1] (57:52 - 57:53)
My apologies.

[Speaker 10] (57:55 - 57:56)
Uh so just real quick

[Speaker 10] (57:57 - 58:09)
Since you're thinking is the capital component just to pay for tear down is that what you're talking about the capital component of it is literally just for the building to get raised

[Speaker 2] (58:09 - 58:09)
Demolition.

[Speaker 10] (58:09 - 58:10)
for

[Speaker 1] (58:10 - 58:10)
That's

[Speaker 10] (58:10 - 58:10)
demolition

[Speaker 1] (58:10 - 58:10)
correct.

[Speaker 10] (58:10 - 58:11)
okay okay.

[Speaker 1] (58:11 - 58:19)
Yep, so it was posed in capital for 2028, the demolition of the Hawthorne Restaurant as a placeholder during the initial conversation,

[Speaker 1] (58:20 - 58:22)
post-purchase of the lot.

[Speaker 10] (58:23 - 58:31)
Okay. And so there's nothing else in capital in terms of build out of the space or anything? And how much it was put in capital for that?

[Speaker 1] (58:32 - 58:33)
I believe it's two million.

[Speaker 4] (58:33 - 58:39)
So it's an out year in the capital plan, so it's presented at town meeting. The only ones that you're actually voting on each year is the current.

[Speaker 10] (58:39 - 58:40)
Current. Yeah.

[Speaker 4] (58:40 - 58:40)
Right.

[Speaker 10] (58:40 - 58:40)
Yeah.

[Speaker 4] (58:40 - 58:41)
So it's

[Speaker 1] (58:41 - 58:41)
No,

[Speaker 4] (58:41 - 58:41)
like it's

[Speaker 1] (58:41 - 58:42)
it's like a long term. It's like a placeholder.

[Speaker 2] (58:42 - 58:43)
just a wish.

[Speaker 1] (58:43 - 58:43)
Yes.

[Speaker 10] (58:43 - 58:44)
Yeah.

[Speaker 10] (58:44 - 58:44)
Yeah.

[Speaker 4] (58:44 - 58:50)
So town meeting, they present the plan so you have a context to your vote, but it's only that one year that you vote on.

[Speaker 4] (58:50 - 58:51)
each town meeting.

[Speaker 10] (58:51 - 58:57)
Okay, well, we're thinking about capital. I know that you guys have circled back which is just follow-up on capital,

[Speaker 10] (58:57 - 59:03)
you know, just to kind of follow the projects is, is great. And I know it just comes to mind because we're speaking about capital.

[Speaker 10] (59:04 - 59:05)
Thank you.

[Speaker 1] (59:05 - 59:06)
Thank you, Morgan.

[Speaker 1] (59:07 - 59:10)
Um here comes... Mr.

[Speaker 11] (59:10 - 59:10)
Hi,

[Speaker 1] (59:10 - 59:10)
Patsy.

[Speaker 11] (59:10 - 59:10)
Mr.

[Speaker 1] (59:10 - 59:11)
Oh, he's here he is.

[Speaker 11] (59:11 - 59:13)
Charlie Patsos again.

[Speaker 1] (59:13 - 59:13)
Thank you.

[Speaker 11] (59:13 - 59:16)
All of your ideas so far have been that

[Speaker 11] (59:16 - 59:20)
To be able to negotiate with the Athenas is to keep the facility open.

[Speaker 11] (59:21 - 59:25)
But what I haven't heard is the nuclear option,

[Speaker 11] (59:25 - 59:27)
which is if they decide not to stay,

[Speaker 11] (59:27 - 59:31)
you really need to have that fire drill exercise.

[Speaker 11] (59:31 - 59:34)
What are you going to do if they decide to leave and they're not going to

[Speaker 12] (59:34 - 59:35)
stay?

[Speaker 2] (59:35 - 59:36)
They are

[Speaker 1] (59:36 - 59:36)
follow

[Speaker 3] (59:36 - 59:36)
They

[Speaker 2] (59:36 - 59:36)
leaving,

[Speaker 3] (59:36 - 59:36)
they are leaving.

[Speaker 2] (59:36 - 59:38)
they are definitely leaving.

[Speaker 3] (59:38 - 59:38)
There's no question.

[Speaker 2] (59:38 - 59:41)
They are not staying. The only thing that would stay to be clear is

[Speaker 3] (59:41 - 59:42)
Is the equipment.

[Speaker 2] (59:42 - 59:52)
the conversation about the equipment. And the only reason that conversation I think is being had is to put forth multiple avenues of potential solutions for a non-vacant building.

[Speaker 1] (59:52 - 59:55)
I was just hoping that maybe you get them to stay with the equipment.

[Speaker 2] (59:56 - 59:56)
We've

[Speaker 4] (59:56 - 59:56)
We already

[Speaker 2] (59:56 - 59:56)
we have

[Speaker 4] (59:56 - 59:57)
tried.

[Speaker 2] (59:57 - 1:00:22)
asked that I think three times now we we did not want the nuclear option for sure we were asking them to stay they had a one-year lease with a one-year option I believe is what they had so they have already stayed into that extension period and they are no longer interested in staying and that was the conversation had by the entire family Mary Ellen asked again when we talked to them about the equipment

[Speaker 5] (1:00:23 - 1:00:23)
Thank you.

[Speaker 6] (1:00:23 - 1:00:23)
Yeah.

[Speaker 5] (1:00:23 - 1:00:28)
And they gave it a few days consideration, it wasn't an immediate answer from their attorney or from Anthony.

[Speaker 2] (1:00:32 - 1:00:41)
Okay, so I just in thinking about the length of time being up to three years and that feeling like a long amount of time,

[Speaker 2] (1:00:41 - 1:00:44)
what was sort of my first thought when I heard.

[Speaker 2] (1:00:45 - 1:00:57)
You know, in an ideal world, we would already have the recommendation from Hawthorne. We would already have a secondary recommendation about the second site from Hawthorne. We're talking about potentially if Hawthorne comes forward with a vote,

[Speaker 2] (1:00:57 - 1:01:02)
then they're going to present to us, then we're going to have deliberation. So we're talking months away.

[Speaker 2] (1:01:02 - 1:01:05)
And those months are winter months of a vacant building.

[Speaker 2] (1:01:06 - 1:01:14)
So I think unfortunately we just don't have the luxury to wait and that we have to ask at least for something to fill the gap.

[Speaker 2] (1:01:14 - 1:01:26)
up to a certain period of time I understand the criticism and we may face I mean personally I think three years is not that long because you're asking somebody to invest significantly in that restaurant and

[Speaker 2] (1:01:28 - 1:01:31)
It's a very large building and it's not in pristine condition.

[Speaker 2] (1:01:32 - 1:01:35)
It's served this community very well, but for a very long period of time.

[Speaker 2] (1:01:35 - 1:01:42)
And so I think it's just the ask on the table needs to be realistic to what the facility warrants.

[Speaker 2] (1:01:43 - 1:01:44)
And to be honest,

[Speaker 2] (1:01:44 - 1:01:47)
I don't even know who we would find at a three year ask.

[Speaker 2] (1:01:47 - 1:01:48)
I'm hopeful,

[Speaker 2] (1:01:48 - 1:01:51)
but I don't, I'm not in the restaurant business.

[Speaker 2] (1:01:51 - 1:01:53)
I don't know if that's even a realistic ask.

[Speaker 2] (1:01:53 - 1:01:53)
So.

[Speaker 5] (1:01:53 - 1:01:54)
And there are...

[Speaker 1] (1:01:55 - 1:02:04)
There are different levels to this, right? I mean to me, I'm just starting with three years for the authorisation from town meeting to have a

[Speaker 2] (1:02:04 - 1:02:04)
Right.

[Speaker 1] (1:02:04 - 1:02:06)
lease up to three years.

[Speaker 2] (1:02:06 - 1:02:06)
Correct.

[Speaker 7] (1:02:06 - 1:02:06)
Right.

[Speaker 1] (1:02:06 - 1:02:08)
As we move through the process

[Speaker 5] (1:02:09 - 1:02:16)
With the church, with the reuse committee, with the R_F_P_ we we may have a better sense what

[Speaker 8] (1:02:16 - 1:02:16)
Right.

[Speaker 2] (1:02:16 - 1:02:16)
Which path?

[Speaker 5] (1:02:16 - 1:02:21)
maybe maybe we start with maybe someone's willing to sign one for eighteen months plus a one year option or

[Speaker 8] (1:02:21 - 1:02:22)
Right.

[Speaker 5] (1:02:22 - 1:02:24)
something. We'll see where we're at at that moment.

[Speaker 2] (1:02:25 - 1:02:25)
Yeah.

[Speaker 2] (1:02:27 - 1:02:33)
Um alright so um do we want to

[Speaker 2] (1:02:34 - 1:02:52)
Take a vote so that the Hawthorne Reuse Committee at least has a very clear um sort of thoughtfulness about the time frame at least of what we're thinking. I just they're coming they're it's already been stated that they're gonna come to vote on like one site of a project um

[Speaker 9] (1:02:52 - 1:02:52)
Wait they're in

[Speaker 2] (1:02:52 - 1:02:52)
so

[Speaker 9] (1:02:52 - 1:02:58)
yeah they're in the they're in the process of finalising their project. I don't I don't see how this

[Speaker 9] (1:02:59 - 1:03:00)
plays a role in

[Speaker 10] (1:03:00 - 1:03:00)
Okay.

[Speaker 9] (1:03:00 - 1:03:02)
what they're doing right now. So I would

[Speaker 10] (1:03:02 - 1:03:02)
Oh,

[Speaker 9] (1:03:02 - 1:03:06)
I think that's totally separate. I think what we should do right now is just give

[Speaker 2] (1:03:06 - 1:03:06)
Mm-hmm.

[Speaker 9] (1:03:06 - 1:03:08)
go to our final session.

[Speaker 2] (1:03:08 - 1:03:09)
The risotto smells

[Speaker 9] (1:03:09 - 1:03:09)
Go to our final

[Speaker 2] (1:03:09 - 1:03:10)
like cat

[Speaker 9] (1:03:10 - 1:03:10)
session.

[Speaker 2] (1:03:10 - 1:03:10)
food.

[Speaker 10] (1:03:10 - 1:03:11)
I think in your baby's food.

[Speaker 2] (1:03:31 - 1:03:32)
Are you vandalizing?

[Speaker 11] (1:03:32 - 1:03:33)
You need to leave the house.

[Speaker 11] (1:03:38 - 1:03:41)
Again, thank you for our last session, and thank you again.

[Speaker 2] (1:03:43 - 1:03:43)
Okay.

[Speaker 9] (1:03:43 - 1:03:46)
So I say I I think we should just give Nick a clear path

[Speaker 2] (1:03:46 - 1:03:46)
Yep.

[Speaker 9] (1:03:46 - 1:03:49)
um how to carry on.

[Speaker 2] (1:03:50 - 1:03:51)
Would you like to propose a clear path?

[Speaker 9] (1:03:53 - 1:03:53)
Um

[Speaker 9] (1:03:55 - 1:04:06)
You know, I just think Well, path would be what you know what you've already started, just finding out what all the options are with um w I think we have to put something in the warrant, you know.

[Speaker 2] (1:04:06 - 1:04:07)
We can talk about the warrant piece in the warrant.

[Speaker 5] (1:04:07 - 1:04:08)
Correct.

[Speaker 13] (1:04:08 - 1:04:08)
I shouldn't

[Speaker 2] (1:04:08 - 1:04:08)
So

[Speaker 13] (1:04:08 - 1:04:08)
We can do that.

[Speaker 2] (1:04:08 - 1:04:09)
that's okay. So then

[Speaker 9] (1:04:09 - 1:04:10)
So I think you his

[Speaker 2] (1:04:10 - 1:04:10)
need a motion

[Speaker 9] (1:04:10 - 1:04:10)
path

[Speaker 13] (1:04:10 - 1:04:14)
from us, Nick? Do you need a vote to authorise you to do X?

[Speaker 5] (1:04:15 - 1:04:21)
I think the plan as I hear it is that we will draft an R_F_P_ that would be up to 36 months.

[Speaker 13] (1:04:21 - 1:04:22)
Yes, please.

[Speaker 5] (1:04:22 - 1:04:23)
with subject to authorization

[Speaker 13] (1:04:23 - 1:04:24)
Subject

[Speaker 5] (1:04:24 - 1:04:24)
by

[Speaker 13] (1:04:24 - 1:04:24)
to authorization,

[Speaker 5] (1:04:24 - 1:04:25)
slid by the

[Speaker 13] (1:04:25 - 1:04:25)
yeah.

[Speaker 5] (1:04:25 - 1:04:26)
town meeting obviously.

[Speaker 13] (1:04:26 - 1:04:27)
Right.

[Speaker 5] (1:04:27 - 1:04:29)
Um so the closing will be at

[Speaker 5] (1:04:30 - 1:04:34)
I think ideally we're gonna have to make the closing the first week of December after town meeting.

[Speaker 13] (1:04:34 - 1:04:35)
Yeah.

[Speaker 5] (1:04:35 - 1:04:38)
Like we'll have it posted for a month and or hopefully close to a month and

[Speaker 9] (1:04:39 - 1:04:39)
Marcy,

[Speaker 5] (1:04:39 - 1:04:40)
see what

[Speaker 9] (1:04:40 - 1:04:40)
what's the

[Speaker 5] (1:04:40 - 1:04:40)
we're standard able to get.

[Speaker 9] (1:04:40 - 1:04:43)
Do you think this one? What's the standard for put out an RFP?

[Speaker 13] (1:04:43 - 1:04:44)
You could do it shh

[Speaker 13] (1:04:45 - 1:04:45)
Thirty

[Speaker 9] (1:04:45 - 1:04:45)
Yeah,

[Speaker 13] (1:04:45 - 1:04:45)
days.

[Speaker 9] (1:04:45 - 1:04:51)
land within less than 30 days but I would imagine that somebody will probably want to come into a site visit and that's something else

[Speaker 5] (1:04:51 - 1:04:52)
So

[Speaker 9] (1:04:52 - 1:04:52)
that

[Speaker 5] (1:04:52 - 1:05:06)
let us put together the schedule knowing that it's going to be after town meeting but it will be posted saying here's the timeline, here's the closing date. Closing date would be post town meeting. All these proposals and any action we take is subject to authorisation of town meeting.

[Speaker 2] (1:05:06 - 1:05:06)
Yep.

[Speaker 5] (1:05:06 - 1:05:11)
And we can prepare it with K.P., community development, make sure it's in line with procurement law.

[Speaker 5] (1:05:11 - 1:05:13)
We'll report back to you and

[Speaker 2] (1:05:13 - 1:05:13)
Okay.

[Speaker 5] (1:05:13 - 1:05:28)
then ideally it would be that if if we're in line with that those general terms that we can post it even if we're able to complete this in the next two weeks and I'll report back what's posted we can always make edits to it if we would like but

[Speaker 5] (1:05:29 - 1:05:37)
Rather than slowing it down where we draft wait two weeks for a vote and move forward, our goal should be that we'll complete the work on it in that time and get it posted and I'll report back at

[Speaker 13] (1:05:37 - 1:05:37)
Great.

[Speaker 5] (1:05:37 - 1:05:38)
the next meeting.

[Speaker 13] (1:05:38 - 1:05:41)
Right, and then meet with meet with um Anthony.

[Speaker 5] (1:05:41 - 1:05:43)
We're gonna we already have a call scheduled

[Speaker 13] (1:05:43 - 1:05:43)
Okay.

[Speaker 5] (1:05:43 - 1:05:48)
for tomorrow with the attorney to explain what our timeline looks like and this will be part of that.

[Speaker 2] (1:05:48 - 1:05:48)
Okay.

[Speaker 13] (1:05:48 - 1:05:55)
And also could we get authorization to negotiate on the use or extension of the ability to leave the equipment?

[Speaker 5] (1:05:55 - 1:05:56)
Correct.

[Speaker 2] (1:05:56 - 1:05:58)
Yes, so that would be part of the warrant conversation.

[Speaker 2] (1:05:58 - 1:06:02)
Right, We so would need to go, we'd need to put a warrant article forth to

[Speaker 5] (1:06:03 - 1:06:09)
But we're asking for the same idea that subject to approval of town meeting that we can have that conversation.

[Speaker 2] (1:06:09 - 1:06:10)
Oh, right,

[Speaker 5] (1:06:10 - 1:06:10)
Yeah,

[Speaker 2] (1:06:10 - 1:06:10)
right.

[Speaker 5] (1:06:10 - 1:06:11)
don't

[Speaker 2] (1:06:11 - 1:06:11)
Okay.

[Speaker 5] (1:06:11 - 1:06:12)
don't let them take the stuff, Mike.

[Speaker 5] (1:06:13 - 1:06:13)
Noted.

[Speaker 5] (1:06:14 - 1:06:18)
They they've been very willing to have conversations with us. How's that for direction,

[Speaker 2] (1:06:18 - 1:06:18)
Okay.

[Speaker 5] (1:06:18 - 1:06:18)
Margie?

[Speaker 13] (1:06:19 - 1:06:20)
Very good,

[Speaker 13] (1:06:20 - 1:06:20)
thank you.

[Speaker 2] (1:06:21 - 1:06:21)
Sure.

[Speaker 5] (1:06:21 - 1:06:22)
Thanks for setting the bar so low.

[Speaker 5] (1:06:24 - 1:06:29)
They've been very they've been very good about having open conversations with us. So hopefully we will be able to come to an agreement

[Speaker 2] (1:06:29 - 1:06:33)
Yeah, I'm hopeful that since we've come up with some clear time now,

[Speaker 2] (1:06:33 - 1:06:41)
you can feel confident and they can feel confident that we have plan B because plan A was they stay and so now we're moving on to plan B.

[Speaker 2] (1:06:45 - 1:06:46)
So you don't need a vote or you're good?

[Speaker 5] (1:06:46 - 1:06:48)
I think if you guys are good with that, we have

[Speaker 2] (1:06:48 - 1:06:48)
We're

[Speaker 5] (1:06:48 - 1:06:48)
all discussed

[Speaker 2] (1:06:48 - 1:06:48)
good.

[Speaker 5] (1:06:48 - 1:06:49)
it

[Speaker 2] (1:06:49 - 1:06:49)
I

[Speaker 5] (1:06:49 - 1:06:49)
in

[Speaker 2] (1:06:49 - 1:06:49)
think it's very clear.

[Speaker 5] (1:06:49 - 1:06:50)
detail.

[Speaker 2] (1:06:50 - 1:06:51)
So okay great.

[Speaker 2] (1:06:52 - 1:06:59)
So we will then close out item number one and move on to item number two discussion and update on repairs to the fish pier.

[Speaker 14] (1:07:01 - 1:07:10)
So I'm happy to provide you a quick update. I'm sorry that Gina was not able to be here this evening to talk about the planned rehab of the fish pier.

[Speaker 14] (1:07:11 - 1:07:15)
As you know, I staff the Harbor Waterfront Advisory Committee.

[Speaker 14] (1:07:15 - 1:07:16)
Thank you, Danielle,

[Speaker 14] (1:07:16 - 1:07:18)
for continuing to be a liaison to the committee.

[Speaker 13] (1:07:18 - 1:07:19)
Thank you.

[Speaker 14] (1:07:19 - 1:07:22)
The committee is an advisory committee to the select board.

[Speaker 14] (1:07:22 - 1:07:25)
So we wanted to update you, the committee,

[Speaker 14] (1:07:25 - 1:07:27)
I should say, I'm sorry, wanted to update you.

[Speaker 14] (1:07:27 - 1:07:33)
on some of the work that's been ongoing including the planned rehabilitation of the fish pier.

[Speaker 14] (1:07:33 - 1:07:39)
Last year town meeting allocated $150,000 to make improvements to the pier.

[Speaker 14] (1:07:39 - 1:07:54)
We had end up we received a copy of a report and analysis of the condition of the pier from Smith Marine and that was done last year. Harbor Waterfront Advisory Committee was able to

[Speaker 14] (1:07:54 - 1:08:05)
review the proposal and work with myself and our staff including Gino and Natalie on the procurement of the bid for the project.

[Speaker 14] (1:08:05 - 1:08:22)
Unfortunately the original as I stated the original estimate was $150,000. We had used $10,000 to make improvements to the camera repairs and that was done by Facilities with Max and the Facilities Department so we had $140,000 remaining.

[Speaker 14] (1:08:22 - 1:08:32)
We held a bid opening in August and there was only one bidder from White Marine and the bid price was $195,750.

[Speaker 14] (1:08:32 - 1:08:37)
So as you can say we had a shortage of approximately $56,000.

[Speaker 14] (1:08:38 - 1:08:49)
Gino has been in contact with the lowest bidder to find out if we could just take several of the agenda item or several of the scope of work and really try to address.

[Speaker 14] (1:08:49 - 1:09:15)
pass those repairs this construction season or sort of you know off boating season off beach season so it would be during the the winter months that the work would be done or during this the show the meetings so the discussion is ongoing we hope to hear from the contractor by the end of this week whether or not we can reach an agreement with them to do the work so that was just something that again as part of a committee that

[Speaker 14] (1:09:15 - 1:09:20)
that provides you know information or reports to you we wanted to give you that report.

[Speaker 14] (1:09:20 - 1:09:23)
I'm happy to address any questions if you have any.

[Speaker 5] (1:09:23 - 1:09:27)
Can I just add to that as well? Gino included this in the list.

[Speaker 5] (1:09:27 - 1:09:29)
Assuming that this would move forward, included

[Speaker 1] (1:09:41 - 1:09:47)
So I just wanted you to know that it's not that we took off that part of the scope and I forgot about it, Gino's already included it in future requests.

[Speaker 2] (1:09:51 - 1:09:54)
So there's not a request for a vote or anything else, we just wanted this as just an update.

[Speaker 1] (1:09:57 - 1:10:01)
Can you just say, like, how extensive are these repairs? Like what is the

[Speaker 2] (1:10:02 - 1:10:06)
So none of it is really critical, right? So there's some I think they're categorized by colour,

[Speaker 2] (1:10:06 - 1:10:24)
right? We didn't have any real red critical items. Uh it was more orange yellow type of thing. Um so it there's the possibility that some of them can be put off and we can just utilise that hundred and forty thousand that's left and do the things that are really like critical. It wasn't anything there wasn't anything glaring and the committee went through this and

[Speaker 3] (1:10:24 - 1:10:42)
I was there for a couple of the meetings, um where it was like in need of urgent repair, right. So a lot of it is stuff that we have a little bit of time. If if worse comes to worse, we can go ahead and just use the hundred and forty that's left to address what they really critically need. There's nothing urgent. Um it's not gonna collapse. It's nothing of that nature. But

[Speaker 2] (1:10:42 - 1:10:43)
And some of them are safety. So, you know, some some

[Speaker 3] (1:10:43 - 1:10:43)
yeah.

[Speaker 2] (1:10:43 - 1:10:44)
decking repairs,

[Speaker 2] (1:10:44 - 1:10:47)
uh repairs to support sh the the

[Speaker 3] (1:10:47 - 1:10:47)
Columns.

[Speaker 2] (1:10:47 - 1:10:50)
piles, uh bracing some of the birds uh

[Speaker 2] (1:10:50 - 1:10:50)
The ladder

[Speaker 4] (1:10:50 - 1:10:51)
Again,

[Speaker 2] (1:10:51 - 1:10:51)
in a decade,

[Speaker 2] (1:10:51 - 1:11:00)
the ladder, some fuel line repairs, unlike others, so there as Danielle had mentioned, they're not that critical,

[Speaker 2] (1:11:00 - 1:11:00)
but

[Speaker 3] (1:11:00 - 1:11:00)
Right.

[Speaker 2] (1:11:00 - 1:11:08)
repairs that, you know, maybe there was some deferred maintenance that it should be done and now that we have the funds that we wanted to try to address them.

[Speaker 4] (1:11:08 - 1:11:12)
So it definitely seems then that you could reduce the scope and fit it into

[Speaker 2] (1:11:12 - 1:11:12)
I

[Speaker 4] (1:11:12 - 1:11:12)
the right

[Speaker 2] (1:11:12 - 1:11:12)
think

[Speaker 4] (1:11:12 - 1:11:12)
budget.

[Speaker 2] (1:11:12 - 1:11:12)
so.

[Speaker 4] (1:11:12 - 1:11:12)
Yeah.

[Speaker 2] (1:11:12 - 1:11:13)
That's what I feel.

[Speaker 2] (1:11:14 - 1:11:14)
That's my gut.

[Speaker 4] (1:11:15 - 1:11:18)
And what about grants from the Harbor Seaport?

[Speaker 2] (1:11:18 - 1:11:38)
Um, well, so that's something else that as you know, we always look out for any kind of funding available. Um unfortunately this year we didn't have anything that we could we could match, as you recall the last grant that we received was for the uh the fish pier, for the design of the new pier. And that was something that was not very well received by the community as a whole.

[Speaker 4] (1:11:38 - 1:11:38)
Mm-hmm.

[Speaker 2] (1:11:38 - 1:11:46)
So I think that now uh the committee and I would imagine um the finance team as well is taking another look to see if

[Speaker 2] (1:11:45 - 1:12:09)
if you know could we make some of the repairs as the uh fishermen alliance and some of the uh the individuals who use the pier they think that it meets the needs of the community but if we can kind of take care of the the regular maintenance and look at the items that should be repaired so therefore there isn't like that deterioration because of um uh the the defaults in you know regular maintenance

[Speaker 3] (1:12:10 - 1:12:11)
So really,

[Speaker 3] (1:12:11 - 1:12:14)
I think, you know, a lot of time, so much time was devoted into the

[Speaker 3] (1:12:14 - 1:12:20)
into this new peer idea that we kind of just forgot about the regular maintenance that maintenance that needed to be done.

[Speaker 3] (1:12:20 - 1:12:40)
So this, you know, one hundred and forty thousand one hundred and fifty thousand allocated is really stuff that's been you know the past couple of years that you've needed, right? And it kind of got put on the back burner because we had this kind of grandiose idea of this, you know, five, ten million dollar peer that ultimately we we found wasn't gonna be successful with the community.

[Speaker 3] (1:12:40 - 1:13:00)
So I think it's, you know, time to definitely actually get those repairs made, right, and put that maintenance work in that we needed. But, you know, to your point, Doug, it's not, I don't think anything that um there's nothing glaring there that says you must put in two hundred thousand plus right now or it's gonna fall apart. Um we're not in that type of situation, but we do wanna do some maintenance.

[Speaker 5] (1:13:00 - 1:13:07)
Yeah. I mean I hate to use this euphemism, but you know like when you have a used car, it's like how much money do you put in

[Speaker 3] (1:13:07 - 1:13:07)
Yeah,

[Speaker 5] (1:13:07 - 1:13:07)
to it before

[Speaker 3] (1:13:07 - 1:13:07)
yeah.

[Speaker 5] (1:13:07 - 1:13:09)
you go out and get a new car?

[Speaker 5] (1:13:09 - 1:13:09)
car.

[Speaker 2] (1:13:09 - 1:13:09)
Right.

[Speaker 5] (1:13:09 - 1:13:17)
And so I know that the scope of the pier as planned was not well received by the community,

[Speaker 5] (1:13:17 - 1:13:27)
but we've heard from resiliency, we've heard from climate action that our pier will be underwater in the not distant future and

[Speaker 2] (1:13:27 - 1:13:28)
Absolutely.

[Speaker 5] (1:13:28 - 1:13:33)
it will face potential storm surges in the next two years.

[Speaker 5] (1:13:33 - 1:13:37)
ten years that could potentially demolish it or create it put

[Speaker 3] (1:13:37 - 1:13:38)
Right.

[Speaker 5] (1:13:38 - 1:13:42)
it in such disrepair that we're looking towards new pier anyways.

[Speaker 3] (1:13:42 - 1:13:42)
So

[Speaker 5] (1:13:42 - 1:13:43)
And that's

[Speaker 3] (1:13:43 - 1:13:43)
we can't

[Speaker 5] (1:13:43 - 1:13:43)
not

[Speaker 3] (1:13:43 - 1:13:43)
forget

[Speaker 5] (1:13:43 - 1:13:44)
in any way

[Speaker 3] (1:13:44 - 1:13:44)
about

[Speaker 5] (1:13:44 - 1:13:44)
to say,

[Speaker 3] (1:13:44 - 1:13:44)
that idea.

[Speaker 5] (1:13:44 - 1:13:56)
keep deferring. It is just to say, what is there a process going forward where we're thinking about either how to modify this pier in order to prevent some of that?

[Speaker 5] (1:13:56 - 1:13:59)
I think we're in repair. When do we get to be

[Speaker 2] (1:14:00 - 1:14:00)
Proactive.

[Speaker 5] (1:14:00 - 1:14:04)
I want to stay proactive but I know that's we're probably not even close to that but

[Speaker 2] (1:14:04 - 1:14:04)
No.

[Speaker 5] (1:14:04 - 1:14:10)
how do we take that next step given the sort of overall defeat the community defeat of the

[Speaker 2] (1:14:11 - 1:14:11)
So allow

[Speaker 5] (1:14:11 - 1:14:11)
Here

[Speaker 2] (1:14:11 - 1:14:15)
me to take the opportunity to go back to the, to the Harbor Water Advisory Committee,

[Speaker 2] (1:14:15 - 1:14:33)
maybe try to schedule a meeting with Climate Action Committee and just really have a thorough discussion and maybe together identified the next step because as you know the Fisherman's Alliance was really not supportive of the of the new pier project,

[Speaker 2] (1:14:33 - 1:14:39)
but at the same time let's figure out like how do we address the rising sea levels and also the needs of

[Speaker 2] (1:14:39 - 1:14:44)
needs of the fishing community as well as the recreational fishermen who use the pier right now.

[Speaker 4] (1:14:45 - 1:14:48)
Yeah, I I I just have to say I I guess my

[Speaker 4] (1:14:49 - 1:15:15)
My remembrance of that situation is a little different than the way it's uh you guys are presenting it. Um I'm not really sure we ever brought it to like any kind of community vote or anything like that, and you know there may not be any perfect solution, but I do think that uh we do have a Kleinfelder study under way right now, right, about the entire shoreline and resilience efforts and what's gonna need to happen.

[Speaker 4] (1:15:15 - 1:15:17)
So I think in my mind

[Speaker 4] (1:15:17 - 1:15:29)
the larger pier project had to be paused because we need to understand the overall solution for the fish house, for the pier, for the entire coast

[Speaker 3] (1:15:29 - 1:15:29)
Mm.

[Speaker 4] (1:15:29 - 1:15:35)
there and then the pier has to fit into that. So it was more the order of things was out of order.

[Speaker 5] (1:15:36 - 1:15:36)
Well

[Speaker 3] (1:15:36 - 1:16:03)
I I'm not so sure that's that's completely accurate but that's your view of it. I mean I think you know I remember attending a community meeting where there were no fewer than 50 people there who were adamantly opposed to looking or could this town considering a peer of seven to million dollars seven to ten million dollars in that range and I think that was pretty I mean I heard it loud and clear that way but maybe that's just my interpretation but that's not to say that that we don't need

[Speaker 3] (1:16:03 - 1:16:28)
need to do something and certainly look at it up here we definitely need that that's and that's you know certainly client funder Klinefelder will come into play but I think the bigger concern then was how could we afford this what else do we have on the dot I mean there was a lot of stuff I think brewing at that point and I think to the the fish house itself is often overlooked and completely ignored in terms of what that place needs

[Speaker 2] (1:16:28 - 1:16:46)
needs for you know as a historic building you know we just have it doesn't exist it's not a consideration and it really needs to be right so it's not just the pier but that whole spot that whole area to your point from a resiliency perspective really needs attention.

[Speaker 4] (1:16:47 - 1:16:54)
And that will be, that is part of the study that Kleinfeld is doing right now, just as a reminder to all of us that, you know, I think Marcy within.

[Speaker 4] (1:16:54 - 1:16:56)
In a few months, right, we should

[Speaker 2] (1:16:56 - 1:16:56)
Yes.

[Speaker 4] (1:16:56 - 1:17:02)
have uh the results from that and they'll be you know presenting very specific solutions

[Speaker 1] (1:17:02 - 1:17:02)
Yes.

[Speaker 4] (1:17:02 - 1:17:06)
to how we address those things. And then we'll have to go through a significant community process.

[Speaker 2] (1:17:06 - 1:17:08)
Is that the updated report that

[Speaker 4] (1:17:08 - 1:17:08)
Yes.

[Speaker 2] (1:17:08 - 1:17:10)
they're doing that we used ARPA money for?

[Speaker 4] (1:17:10 - 1:17:10)
Correct.

[Speaker 2] (1:17:10 - 1:17:11)
Yeah. Yeah.

[Speaker 2] (1:17:11 - 1:17:21)
And where are we uh have they at least sent you a first draft or has a resiliency committee seen a first draft? We have members of the resilience committee on the on the core team that Okay. is working with.

[Speaker 2] (1:17:21 - 1:17:21)
with

[Speaker 6] (1:17:21 - 1:17:21)
Okay.

[Speaker 2] (1:17:21 - 1:17:22)
Club Hollow ownership.

[Speaker 6] (1:17:22 - 1:17:22)
Great.

[Speaker 5] (1:17:22 - 1:17:25)
I think, Doug, just to expand on what you're saying,

[Speaker 5] (1:17:25 - 1:17:31)
I think your recollection is true and I feel like I did,

[Speaker 5] (1:17:31 - 1:17:50)
I was at a meeting that Danielle was talking about where it sort of felt like similar to Hawthorne that the conversation was being had around the community and not with the community and that members of the community who utilize the pier the greatest or even just community members were not feeling like

[Speaker 5] (1:17:51 - 1:18:18)
the peer represented what the direction they necessarily wanted to go in or that or it was a misunderstanding of how we got to the point that we were at and so I think that it was tabled and it should be picked back up after the Kleinfelder Kleinfelder conversation and I think that we just need sort of like a more realistic I don't know if it's like either phased approach to the peer support or

[Speaker 5] (1:18:20 - 1:18:37)
even sort of like this is the I'm going to go back to the cars the Camry the you know like multiple options related to the pier it sort of felt like when we saw the option that came forward it was like lots of bells and whistles we weren't really sure why it's sort of like the width

[Speaker 2] (1:18:37 - 1:18:37)
Right.

[Speaker 5] (1:18:37 - 1:18:45)
of it and the turnaround and all like it didn't all sort of make sense to all the parties so I think

[Speaker 5] (1:18:45 - 1:18:52)
A more collaborative conversation is probably in process and then we'll have some data to back it up.

[Speaker 5] (1:18:52 - 1:18:56)
So at the very least we should be looking at the client folder report to say,

[Speaker 5] (1:18:56 - 1:18:56)
okay,

[Speaker 3] (1:18:56 - 1:18:56)
Yeah.

[Speaker 5] (1:18:56 - 1:18:59)
this is the timeline for what needs to be done to the pier.

[Speaker 5] (1:18:59 - 1:19:01)
This is the least we have to do to the pier,

[Speaker 5] (1:19:01 - 1:19:01)
the least.

[Speaker 5] (1:19:02 - 1:19:04)
If we're going to be doing something to the pier,

[Speaker 5] (1:19:04 - 1:19:14)
we're already there doing construction. What can we do to give it a glow up that it needs within reason?

[Speaker 4] (1:19:14 - 1:19:16)
That was a glow-up,

[Speaker 5] (1:19:16 - 1:19:16)
A glow-up.

[Speaker 4] (1:19:16 - 1:19:16)
yeah.

[Speaker 5] (1:19:16 - 1:19:18)
Yeah, you know. Do you know that term, Doug?

[Speaker 4] (1:19:18 - 1:19:20)
No, I just want to make sure people caught the G in

[Speaker 5] (1:19:20 - 1:19:23)
A glow-up. Not a blow-up. Yes, a glow-up.

[Speaker 2] (1:19:24 - 1:19:25)
All right.

[Speaker 2] (1:19:28 - 1:19:29)
Okay.

[Speaker 1] (1:19:29 - 1:19:29)
Awesome.

[Speaker 2] (1:19:29 - 1:19:41)
If there's no further discussion of glow ups, we will move on to item number three, discussion and possible vote to approve and sign the final set of schematic design documents for the redevelopment of the Hadley School 24 Reddington Street.

[Speaker 2] (1:19:46 - 1:19:47)
Marsing is this you too?

[Speaker 3] (1:19:47 - 1:19:48)
Yeah, absolutely.

[Speaker 3] (1:19:48 - 1:19:49)
So thank you.

[Speaker 3] (1:19:49 - 1:19:50)
Including in your package,

[Speaker 3] (1:19:50 - 1:19:57)
hopefully you have a copy of the schematics plans as well as some of the comments that we had received today.

[Speaker 3] (1:19:57 - 1:19:59)
At our last meeting,

[Speaker 3] (1:19:59 - 1:20:06)
the chair of the planning board provided to you with comments from the planning board and again they dealt with lighting,

[Speaker 3] (1:20:07 - 1:20:08)
bicycle parking,

[Speaker 3] (1:20:08 - 1:20:10)
some architectural alignments from stairs,

[Speaker 3] (1:20:11 - 1:20:12)
roof massing.

[Speaker 3] (1:20:12 - 1:20:38)
thing. So it's internal access to the lobby for better flow or client experience. They also made recommendations or discussed configuration of the elevators and bathrooms on the rooftop as well as some consolidation or review or reanalysis and redesign potentially of the lobby and some of the

[Speaker 3] (1:20:38 - 1:20:47)
um, administrative spaces. Um again the these are comments from the planning board. Uh they did talk about lighting

[Speaker 4] (1:20:47 - 1:20:47)
Mm.

[Speaker 3] (1:20:47 - 1:21:04)
um in particular um dark s dark sky compliant lighting and that was for the parking lot as well as the entrance points as well as the uh the struck the entire um site plan for it. Um the lighting continues to be a theme across all comments that we have received to date.

[Speaker 3] (1:21:04 - 1:21:21)
And those comments were also included from the Open Space and Recreation Planning Committee as well as voiced at both of the public meetings that we have had to date. Additional comments was also to look at

[Speaker 3] (1:21:22 - 1:21:50)
streetscape and then landscaping also looking at historic design integration to assure that buildings would be in line of the architectural sort of theme of the of the structure of the building open space talked about native species the need for for landscaping and again green infrastructure lighting again as I had mentioned

[Speaker 3] (1:21:51 - 1:22:18)
talked about that perhaps looking at pavement materials that might try to decrease heat island effect as well as the need for newly landscaped and planting beds in areas that we could and again native species the residents comments focused on the need for community space and what that could look like concerns about again lighting

[Speaker 3] (1:22:18 - 1:22:22)
as well as noise impact,

[Speaker 3] (1:22:22 - 1:22:38)
rodent and traffic flows within the area as well as fencing or shrubs that would create some privacy for the residents in the rear of the property,

[Speaker 3] (1:22:38 - 1:22:40)
our relocation of play equipment,

[Speaker 3] (1:22:41 - 1:22:43)
I think I mentioned noise,

[Speaker 3] (1:22:44 - 1:22:47)
the concern about parking and traffic flow as well as

[Speaker 3] (1:22:47 - 1:22:52)
well as idling of cars. Uh someone isn't expect expressed the need for sorry for resident

[Speaker 5] (1:22:52 - 1:22:53)
I'm sorry

[Speaker 3] (1:22:53 - 1:22:53)
parking.

[Speaker 5] (1:22:53 - 1:22:55)
to interrupt you, Marcie. I lost I was following you in

[Speaker 3] (1:22:55 - 1:22:55)
Oh,

[Speaker 5] (1:22:55 - 1:22:55)
terms of

[Speaker 3] (1:22:55 - 1:22:56)
sorry.

[Speaker 5] (1:22:56 - 1:22:58)
where you were referencing and then I just seemed to have lost you.

[Speaker 3] (1:22:58 - 1:22:58)
Okay.

[Speaker 5] (1:22:58 - 1:23:01)
You you went through the planning board stuff and then you went through open

[Speaker 3] (1:23:01 - 1:23:01)
Open space.

[Speaker 5] (1:23:01 - 1:23:02)
space and

[Speaker 6] (1:23:02 - 1:23:02)
And then Yep.

[Speaker 5] (1:23:02 - 1:23:04)
then are you on to

[Speaker 3] (1:23:04 - 1:23:07)
I'm on to the I'm not sure if you have that in front

[Speaker 5] (1:23:07 - 1:23:07)
There's of a Hadley

[Speaker 3] (1:23:07 - 1:23:07)
you, but I'm sorry

[Speaker 5] (1:23:07 - 1:23:08)
community

[Speaker 3] (1:23:08 - 1:23:08)
I didn't

[Speaker 6] (1:23:08 - 1:23:08)
Yeah,

[Speaker 5] (1:23:08 - 1:23:08)
space

[Speaker 3] (1:23:08 - 1:23:08)
bring I it.

[Speaker 6] (1:23:08 - 1:23:09)
didn't I I don't

[Speaker 5] (1:23:09 - 1:23:09)
mean,

[Speaker 6] (1:23:09 - 1:23:09)
have a

[Speaker 5] (1:23:09 - 1:23:09)
you

[Speaker 6] (1:23:09 - 1:23:09)
community

[Speaker 5] (1:23:09 - 1:23:09)
we don't

[Speaker 6] (1:23:09 - 1:23:09)
comment.

[Speaker 5] (1:23:09 - 1:23:09)
sure,

[Speaker 6] (1:23:09 - 1:23:11)
I don't know what that

[Speaker 5] (1:23:11 - 1:23:15)
you we don't ha in your packet are the comments she's talking about about

[Speaker 5] (1:23:15 - 1:23:17)
Vote from the public meeting, I just looked through, are not in here.

[Speaker 5] (1:23:17 - 1:23:17)
Ah.

[Speaker 3] (1:23:17 - 1:23:18)
Oh, do I I apologize for

[Speaker 5] (1:23:18 - 1:23:18)
No,

[Speaker 3] (1:23:18 - 1:23:18)
that.

[Speaker 5] (1:23:18 - 1:23:19)
that's okay.

[Speaker 3] (1:23:19 - 1:23:20)
I thought that we could talk to them.

[Speaker 5] (1:23:20 - 1:23:20)
Is

[Speaker 3] (1:23:20 - 1:23:20)
We

[Speaker 5] (1:23:20 - 1:23:20)
there

[Speaker 2] (1:23:20 - 1:23:20)
should.

[Speaker 5] (1:23:20 - 1:23:22)
a community these are coming from? I'm sorry, I miss

[Speaker 2] (1:23:22 - 1:23:22)
No,

[Speaker 5] (1:23:22 - 1:23:22)
I

[Speaker 3] (1:23:22 - 1:23:22)
Yes,

[Speaker 2] (1:23:22 - 1:23:22)
it's just

[Speaker 3] (1:23:22 - 1:23:22)
We had to

[Speaker 2] (1:23:22 - 1:23:22)
from the public

[Speaker 5] (1:23:22 - 1:23:22)
j just

[Speaker 3] (1:23:22 - 1:23:23)
a talk about

[Speaker 5] (1:23:23 - 1:23:23)
two

[Speaker 2] (1:23:23 - 1:23:23)
meeting.

[Speaker 5] (1:23:23 - 1:23:23)
those two public meetings.

[Speaker 3] (1:23:23 - 1:23:24)
public meetings

[Speaker 7] (1:23:24 - 1:23:24)
Public meeting,

[Speaker 3] (1:23:24 - 1:23:24)
public

[Speaker 5] (1:23:24 - 1:23:24)
sorry,

[Speaker 3] (1:23:24 - 1:23:24)
meetings.

[Speaker 5] (1:23:24 - 1:23:24)
okay,

[Speaker 3] (1:23:24 - 1:23:25)
But these are

[Speaker 5] (1:23:25 - 1:23:25)
thank you.

[Speaker 7] (1:23:25 - 1:23:25)
Oh, it's the that's

[Speaker 3] (1:23:25 - 1:23:26)
Is our rate scalar? is cumulative.

[Speaker 7] (1:23:26 - 1:23:27)
cumulative?

[Speaker 8] (1:23:27 - 1:23:27)
Yes.

[Speaker 5] (1:23:27 - 1:23:27)
Okay,

[Speaker 3] (1:23:27 - 1:23:27)
Alright.

[Speaker 5] (1:23:27 - 1:23:28)
thank you.

[Speaker 3] (1:23:28 - 1:23:38)
I'm happy to go back. I feel if if you have any questions for planning from the comments of planning board or open space, and I think you should have in your package uh probably community space

[Speaker 5] (1:23:38 - 1:23:38)
Yeah.

[Speaker 3] (1:23:38 - 1:23:40)
and the requests that were made.

[Speaker 3] (1:23:40 - 1:23:49)
So again, I'm happy to walk through those, that the space should accommodate groups of individuals, for residents.

[Speaker 3] (1:23:50 - 1:23:55)
There was a request for potentially up to 25 individuals,

[Speaker 3] (1:23:55 - 1:24:00)
space that can work for meetings, arrangements.

[Speaker 3] (1:24:02 - 1:24:04)
That could

[Speaker 2] (1:24:04 - 1:24:04)
True.

[Speaker 3] (1:24:04 - 1:24:13)
be closed off for sounds, for the meetings to be have some privacy or the ability not to impact the hotel guest.

[Speaker 3] (1:24:13 - 1:24:21)
The request that the hotel provide tables and chairs for the use of the community groups using the space,

[Speaker 3] (1:24:21 - 1:24:29)
including Wi-Fi accommodation and the reasonable access.

[Speaker 3] (1:24:29 - 1:24:43)
to schedule the space up to four times per month at least, as well as reasonable advanced reserving of the space for at least, you know.

[Speaker 3] (1:24:45 - 1:24:50)
Can I just ask this Hadley community space, who this is coming from? Is this just a compilation of the comments from

[Speaker 9] (1:24:50 - 1:24:51)
This was

[Speaker 3] (1:24:51 - 1:24:51)
the public?

[Speaker 9] (1:24:51 - 1:24:54)
based on the community meeting we had in feedback that we've gotten

[Speaker 3] (1:24:54 - 1:24:54)
Okay.

[Speaker 9] (1:24:54 - 1:24:54)
over time.

[Speaker 5] (1:24:54 - 1:24:55)
Oh, okay.

[Speaker 9] (1:24:55 - 1:24:55)
All

[Speaker 3] (1:24:55 - 1:24:55)
So

[Speaker 9] (1:24:55 - 1:24:55)
of this

[Speaker 3] (1:24:55 - 1:24:56)
just is cumulatively?

[Speaker 9] (1:24:56 - 1:24:57)
all of all

[Speaker 3] (1:24:57 - 1:24:58)
Just people putting out, this is

[Speaker 9] (1:24:58 - 1:24:58)
everything some that

[Speaker 3] (1:24:58 - 1:24:59)
of the people requested.

[Speaker 9] (1:24:59 - 1:25:05)
everything she's referencing is the result of different groups that have put an effort together. I wouldn't assign anything to any

[Speaker 3] (1:25:05 - 1:25:05)
Okay.

[Speaker 9] (1:25:05 - 1:25:06)
one person

[Speaker 3] (1:25:06 - 1:25:06)
Okay.

[Speaker 9] (1:25:06 - 1:25:09)
necessarily. I think in the case of the community space,

[Speaker 9] (1:25:09 - 1:25:13)
you know, we met with folks to try to understand the intent and the exact.

[Speaker 9] (1:25:13 - 1:25:14)
the desire based

[Speaker 5] (1:25:14 - 1:25:15)
Right.

[Speaker 9] (1:25:15 - 1:25:18)
on the language that was inserted at the end of the article,

[Speaker 3] (1:25:18 - 1:25:18)
Mm-hmm.

[Speaker 9] (1:25:18 - 1:25:20)
which is, you know, a sentence or two that

[Speaker 3] (1:25:20 - 1:25:20)
Right.

[Speaker 9] (1:25:20 - 1:25:34)
gives direction, but we wanted to make sure that the conversations we were having were informed and we ha we had that meeting and then spoke to Dixon earlier today actually, both Marcy and I, and it was certainly a productive dialogue because in the past we've been saying we want community space

[Speaker 2] (1:25:34 - 1:25:34)
What does

[Speaker 10] (1:25:34 - 1:25:34)
Right,

[Speaker 2] (1:25:34 - 1:25:34)
that

[Speaker 9] (1:25:34 - 1:25:34)
and

[Speaker 10] (1:25:34 - 1:25:35)
but they haven't really defined it.

[Speaker 9] (1:25:35 - 1:25:37)
he's been asking what, you know, it's

[Speaker 10] (1:25:37 - 1:25:37)
Right.

[Speaker 9] (1:25:37 - 1:25:39)
it's been two ships in the night kind of

[Speaker 10] (1:25:39 - 1:25:39)
Sure.

[Speaker 9] (1:25:39 - 1:25:39)
but

[Speaker 9] (1:25:39 - 1:25:43)
Uh so he was asking you know, what is it that you're looking for,

[Speaker 3] (1:25:43 - 1:25:43)
Right.

[Speaker 9] (1:25:43 - 1:25:58)
what is the type of thing that would work, and I think his feedback is that they will you know, there's a commitment to trying to come to an agreement on this. There was a productive discussion um he wanted to highlight that there is a balance that needs to be struck for them, which I think is fair between

[Speaker 3] (1:25:58 - 1:25:58)
Sure.

[Speaker 9] (1:25:59 - 1:26:28)
both the community and the the business that will be running there and you know he highlighted that there may be different vendors that operate like the restaurant and ballroom as an example as opposed to the owner of the rest they could bring in a contract someone to do that for them so these are things that he highlighted for us that they need to continue to to balance but we outlined sort of this framework that it's a space that fits you know 25 ish people that there's a schedule in advance but I think it's fair to

[Speaker 9] (1:26:28 - 1:26:31)
there to say that we would want to balance revenue generating for them and

[Speaker 2] (1:26:31 - 1:26:31)
Mm-hmm.

[Speaker 9] (1:26:31 - 1:26:32)
our community use.

[Speaker 9] (1:26:33 - 1:26:45)
But you know, there was certainly the commitment to an open and honest dialogue and discussion about what could and could not work. But having this meat on the bones from the folks in the community that are most interested really allowed us to move it from

[Speaker 9] (1:26:46 - 1:26:47)
the conversations that have

[Speaker 3] (1:26:47 - 1:26:47)
Conceptual

[Speaker 9] (1:26:47 - 1:26:48)
been going on

[Speaker 3] (1:26:48 - 1:26:48)
design too,

[Speaker 9] (1:26:48 - 1:26:48)
at least

[Speaker 3] (1:26:48 - 1:26:48)
yes.

[Speaker 9] (1:26:48 - 1:26:57)
with him th since the first time the schematic designs came to like here's a concept now he said I wanna go back and talk to the team a little bit and figure out where we are. So

[Speaker 2] (1:26:57 - 1:26:57)
Yep.

[Speaker 9] (1:26:57 - 1:27:04)
I don't know that we'll get everything here, I don't know that everything he gives us next time will be what we wanna settle on either, but it it certainly will start

[Speaker 3] (1:27:04 - 1:27:05)
Starting with

[Speaker 9] (1:27:05 - 1:27:05)
a back and

[Speaker 11] (1:27:05 - 1:27:05)
How does

[Speaker 9] (1:27:05 - 1:27:05)
forth.

[Speaker 11] (1:27:05 - 1:27:07)
it how does it work? We have a signed L_D_A_

[Speaker 2] (1:27:07 - 1:27:08)
Mm-hmm.

[Speaker 11] (1:27:08 - 1:27:10)
right? We have a signed L_D_A_ and

[Speaker 11] (1:27:12 - 1:27:16)
My understanding of community space was that it wasn't just private to the hotel,

[Speaker 11] (1:27:17 - 1:27:21)
that community space was anyone from the community could go in

[Speaker 2] (1:27:21 - 1:27:21)
Mm-hmm.

[Speaker 11] (1:27:21 - 1:27:27)
and enjoy that section of the hotel. I never thought that it was like we're gonna have a room there,

[Speaker 2] (1:27:27 - 1:27:28)
Right.

[Speaker 11] (1:27:28 - 1:27:33)
you know, and I I'm concerned about putting any type of pressure on

[Speaker 2] (1:27:34 - 1:27:35)
The developer.

[Speaker 11] (1:27:35 - 1:27:40)
on a developer, you know, on the proprietor and

[Speaker 11] (1:27:41 - 1:27:48)
I think that's that's where that's where my concerns are. I don't want to get into you know, hey that's our room and we we get

[Speaker 2] (1:27:48 - 1:27:48)
Right.

[Speaker 11] (1:27:48 - 1:27:52)
this we get that and the P_T_O_ is here and the boy scouts and girl scouts are here. You know,

[Speaker 9] (1:27:52 - 1:27:52)
Mm.

[Speaker 11] (1:27:52 - 1:27:59)
it's I think we need to have real clarity on what does community what does that mean to this board.

[Speaker 2] (1:27:59 - 1:27:59)
Mm-hmm.

[Speaker 2] (1:28:00 - 1:28:01)
Well, maybe

[Speaker 11] (1:28:02 - 1:28:02)
Oh.

[Speaker 3] (1:28:02 - 1:28:02)
Mm.

[Speaker 9] (1:28:02 - 1:28:03)
Perfectly.

[Speaker 13] (1:28:05 - 1:28:10)
opportunity to say thank you again to all of our students volunteering and speaking to students and families.

[Speaker 11] (1:28:10 - 1:28:10)
You

[Speaker 13] (1:28:10 - 1:28:12)
Thank you staff for being here late.

[Speaker 13] (1:28:12 - 1:28:20)
We really appreciate all your time and energy and we're excited to have all of our new students join us on campus. Well thank you again so much. See you soon.

[Speaker 2] (1:28:21 - 1:28:33)
I think, to their credit, they did not say no. We're not having this conversation, this is shut down, we're not interested in this, this is not what we thought community space was. They're willing to engage in a healthy dialogue about, you know,

[Speaker 11] (1:28:33 - 1:28:33)
Right.

[Speaker 2] (1:28:33 - 1:28:35)
sort of what that looks like.

[Speaker 2] (1:28:35 - 1:28:43)
And so I think we go forward in that vein being the same you mirroring their

[Speaker 11] (1:28:43 - 1:28:44)
Right. Well that's

[Speaker 2] (1:28:44 - 1:28:44)
of

[Speaker 11] (1:28:44 - 1:28:46)
what it's been like dealing with them. They're very

[Speaker 2] (1:28:46 - 1:28:46)
Yeah.

[Speaker 11] (1:28:46 - 1:28:47)
mm-hmm. They're

[Speaker 3] (1:28:47 - 1:28:47)
Cooperative.

[Speaker 11] (1:28:47 - 1:28:47)
very You easy

[Speaker 2] (1:28:47 - 1:28:47)
wanna

[Speaker 11] (1:28:47 - 1:28:48)
to

[Speaker 2] (1:28:48 - 1:28:48)
make it

[Speaker 11] (1:28:48 - 1:28:48)
deal

[Speaker 2] (1:28:48 - 1:28:48)
work.

[Speaker 11] (1:28:48 - 1:28:48)
with. Yeah.

[Speaker 2] (1:28:50 - 1:28:51)
So I think,

[Speaker 14] (1:28:51 - 1:28:51)
I

[Speaker 2] (1:28:51 - 1:28:51)
you know.

[Speaker 14] (1:28:51 - 1:28:51)
agree,

[Speaker 14] (1:28:51 - 1:28:55)
we don't, you know, I don't want to sit here and ask for cheese and crackers three times a year, right?

[Speaker 14] (1:28:55 - 1:28:56)
That's not what the goal is.

[Speaker 14] (1:28:57 - 1:29:00)
It's to define what community space is, right?

[Speaker 14] (1:29:00 - 1:29:03)
And just know that there is some, in some form,

[Speaker 14] (1:29:03 - 1:29:05)
we're going to have that for the people in this town.

[Speaker 14] (1:29:06 - 1:29:15)
But I think Nick kind of understands, you know, what vein we're going in, right? We're not, it has to be accommodating, you know, X number of people, we have to have tables and chairs, like.

[Speaker 14] (1:29:15 - 1:29:18)
You know, we're not going to hold their feet to the fire in that respect,

[Speaker 14] (1:29:18 - 1:29:18)
right,

[Speaker 14] (1:29:18 - 1:29:19)
where it would jeopardize.

[Speaker 2] (1:29:22 - 1:29:38)
Yeah, I mean, okay, I mean but we've got I mean to me this page on community space gives a lot more definition and it seems very reasonable. It's not like a dedicated room for the town's use forever and always and no one else should go walk in that room or anything like that. It's

[Speaker 3] (1:29:38 - 1:29:39)
Right, very so I

[Speaker 2] (1:29:39 - 1:29:39)
flexible.

[Speaker 3] (1:29:39 - 1:29:41)
think that's what Nick's saying. They they saw that.

[Speaker 3] (1:29:41 - 1:30:00)
that and so they're now sort of figuring out how we pay for that and how that comes to fruition and just because it's an awkward ask or whatever doesn't mean we shouldn't ask it it was part of the warrant article Yep. and we should we should be you know asking for

[Speaker 3] (1:30:01 - 1:30:12)
One of the things we feel like we've committed to your I think the definition of community space spans a big gap and so let's see where we got let's see where we get

[Speaker 1] (1:30:12 - 1:30:16)
I trust Nick to handle this one. I think he's on the right track.

[Speaker 2] (1:30:16 - 1:30:16)
I'm not

[Speaker 1] (1:30:16 - 1:30:16)
Why

[Speaker 2] (1:30:16 - 1:30:16)
again credit

[Speaker 1] (1:30:16 - 1:30:17)
does he?

[Speaker 2] (1:30:17 - 1:30:17)
to community development

[Speaker 1] (1:30:17 - 1:30:18)
Why does

[Speaker 2] (1:30:18 - 1:30:18)
team

[Speaker 1] (1:30:18 - 1:30:18)
he?

[Speaker 2] (1:30:18 - 1:30:22)
for the without the relationship that they've built we wouldn't be able to have these conversations

[Speaker 1] (1:30:22 - 1:30:22)
Absolutely.

[Speaker 2] (1:30:22 - 1:30:24)
with either of these parties so

[Speaker 2] (1:30:25 - 1:30:26)
Credit to Marcy and her team.

[Speaker 3] (1:30:26 - 1:30:28)
I was trying to pull up the email,

[Speaker 3] (1:30:28 - 1:30:29)
but I received an email from a neighbor.

[Speaker 3] (1:30:30 - 1:30:30)
I reached out

[Speaker 1] (1:30:30 - 1:30:31)
I to know that

[Speaker 3] (1:30:31 - 1:30:31)
that neighbor.

[Speaker 1] (1:30:31 - 1:30:32)
did you all get that email did

[Speaker 3] (1:30:32 - 1:30:33)
Maybe we all got one.

[Speaker 3] (1:30:33 - 1:30:33)
Okay,

[Speaker 2] (1:30:33 - 1:30:33)
I

[Speaker 3] (1:30:33 - 1:30:34)
great.

[Speaker 2] (1:30:34 - 1:30:36)
have to, that was an excellent email.

[Speaker 3] (1:30:36 - 1:30:45)
And I responded back to the individual to let them know the concern is the driveway pullout. And if it faces a particular home,

[Speaker 3] (1:30:45 - 1:30:51)
what sort of light pollution that will put in that home and how that may be a detriment to that home.

[Speaker 3] (1:30:52 - 1:31:03)
I think that from what I heard, Mr. Mallory, was very quick to say we will immediately look at that.

[Speaker 3] (1:31:03 - 1:31:08)
The entrance right now faces had one of the exits face Hadley, I mean, I'm sorry,

[Speaker 3] (1:31:08 - 1:31:09)
Blaney Street,

[Speaker 3] (1:31:09 - 1:31:13)
and it is not direct facing to a residence.

[Speaker 3] (1:31:14 - 1:31:17)
And that the hope is that that will continue,

[Speaker 3] (1:31:17 - 1:31:17)
correct?

[Speaker 4] (1:31:18 - 1:31:18)
Yes. So we

[Speaker 3] (1:31:18 - 1:31:18)
Okay.

[Speaker 4] (1:31:18 - 1:31:20)
definitely have to take a look at it to

[Speaker 3] (1:31:20 - 1:31:20)
Tell

[Speaker 4] (1:31:20 - 1:31:20)
also

[Speaker 3] (1:31:20 - 1:31:20)
us.

[Speaker 4] (1:31:20 - 1:31:27)
make sure that it would not impact the resident on the other side of Blaney and Reddington too.

[Speaker 3] (1:31:28 - 1:31:28)
Okay.

[Speaker 4] (1:31:28 - 1:31:39)
So Nick and I had a call with Dixon today and he said that they're definitely looking at it to look what the alignment could potentially look like and what the traffic pattern could be.

[Speaker 3] (1:31:39 - 1:31:40)
Okay.

[Speaker 5] (1:31:40 - 1:31:41)
You know, the other issue was.

[Speaker 5] (1:31:42 - 1:31:48)
the letter that we received they felt that there was not adequate um

[Speaker 1] (1:31:48 - 1:31:49)
Notice.

[Speaker 5] (1:31:49 - 1:31:58)
notice on the meeting and they s I think they said that the first meeting they felt was adequate and I I do agree with them. We have to we just have to

[Speaker 5] (1:31:59 - 1:32:18)
do everything we can to give, you know, a ridiculous amount of notice and to actually get the phone numbers or what or email addresses of every person that's touches that area so that they should feel like oh I'm listening. I I another notice from Marzi. You that's what they should be concerned about. I

[Speaker 4] (1:32:18 - 1:32:27)
So so we definitely you know we acknowledge that we just have to figure out a better way to uh figure out how we post a meeting, because I think that there's some

[Speaker 4] (1:32:27 - 1:32:50)
educational outreach do we all need to do as you notice some of the meetings are posted as events some are posted as as meetings some are just posted on the sidebar of a town of the website we are consistent in working with the town clerk that we always post all of our meetings are posted on the notification board between town hall and and the

[Speaker 3] (1:32:50 - 1:32:50)
The

[Speaker 4] (1:32:50 - 1:32:51)
library

[Speaker 3] (1:32:51 - 1:32:51)
library.

[Speaker 4] (1:32:51 - 1:32:53)
we also post them on the

[Speaker 4] (1:32:53 - 1:32:54)
town website.

[Speaker 4] (1:32:55 - 1:33:04)
We are working with Diane, she's been amazing to work with us on social media and trying to reach a population that way as well.

[Speaker 4] (1:33:04 - 1:33:10)
At the end of the meeting Monday night I started to collect some email contact

[Speaker 3] (1:33:10 - 1:33:10)
Right

[Speaker 4] (1:33:10 - 1:33:18)
information to residents and asked them to that told them that we will definitely reach out to try to obtain a better mailing list or better notification.

[Speaker 4] (1:33:19 - 1:33:27)
so that in the future we'll be able to directly send them an email blast in addition to sending out postcard or notifications about the meetings.

[Speaker 5] (1:33:27 - 1:33:27)
I think it'll be great.

[Speaker 3] (1:33:27 - 1:33:27)
Yeah.

[Speaker 4] (1:33:27 - 1:33:40)
This project I also wanted to just to let you know I think that maybe some individuals in attendance thought that okay well the select board is voting on this this coming up Wednesday this is it the project is done.

[Speaker 4] (1:33:40 - 1:33:45)
So we just want to make sure to really restate the fact that per the

[Speaker 4] (1:33:45 - 1:33:55)
the LDA and our process to date there are still going to be meeting the select board still needs to approve the final approvals for the design we

[Speaker 3] (1:33:55 - 1:33:55)
Yep.

[Speaker 4] (1:33:55 - 1:34:14)
still have to work with all of our regulatory boards you know we had concerns about lighting and the design you know we work with the planning board for them to review and submit comments to us we will work with the Board of Health on rodent management plans and and others so there's still an opportunity to comment

[Speaker 4] (1:34:14 - 1:34:42)
at all along the process so you know I just wanted to convey that and assure that our residents that this is a you know like a lengthy process this was just beginning off of the process and right now it's just a starting point that the developer has updated their schematic or the design that they submitted as part of the request of proposal so now you see that this is a little bit more defined and then there'll be additional meetings that

[Speaker 4] (1:34:42 - 1:35:08)
that you will see you know for the plans that really show us the the materials that will be used maybe even the color palettes and like others and obviously have a clear you know traffic patterns as well as you know like the entryways as and a landscaping plan identifying the native species or the type of plants and shrubs that will be planted in there

[Speaker 2] (1:35:09 - 1:35:20)
So to that those points is there a timeline on the town website about this process do

[Speaker 4] (1:35:20 - 1:35:20)
I don't

[Speaker 2] (1:35:20 - 1:35:20)
you know

[Speaker 4] (1:35:20 - 1:35:22)
think that we have, I mean,

[Speaker 3] (1:35:22 - 1:35:22)
Well

[Speaker 4] (1:35:22 - 1:35:22)
I'm

[Speaker 3] (1:35:22 - 1:35:22)
as the an

[Speaker 4] (1:35:22 - 1:35:22)
new

[Speaker 3] (1:35:22 - 1:35:33)
exhibit to the LDA there is a timeline and should be there should be an amended timeline based on the last amendment to the LDA but I know that's not what you're saying but I just want to say it's there.

[Speaker 2] (1:35:33 - 1:35:33)
Right.

[Speaker 2] (1:35:33 - 1:35:37)
So I think that would go if we had a timeline on there.

[Speaker 2] (1:35:38 - 1:35:41)
And we gave some explanation because even though I've been sitting through these meetings,

[Speaker 2] (1:35:42 - 1:35:43)
I don't literally know,

[Speaker 2] (1:35:43 - 1:35:58)
okay, what things, you know, are kind of firm after schematic and what things can still be changed or altered all the way up until, you know, final drawings that we have to come back and approve later.

[Speaker 2] (1:35:58 - 1:36:04)
And if we had some just examples there to give a sense of like, don't worry,

[Speaker 2] (1:36:04 - 1:36:12)
it's not the end of the world right now, you know, these 11 categories of things still can be altered or commented on.

[Speaker 2] (1:36:13 - 1:36:25)
even six months from now when the select board has to reprove it again, and it's also gonna go through the planning board, and you'll be able to comment there, I think that would just give s you know, reduce the anxiety, people would understand kind of w what's happening.

[Speaker 1] (1:36:25 - 1:36:26)
Well, I think to

[Speaker 3] (1:36:26 - 1:36:26)
So

[Speaker 1] (1:36:26 - 1:36:38)
that point in in bigger picture, the website and our communication through the website has been a constant bone of contention for a lot of people in town, right? It's it's difficult to navigate, we're really it's not really

[Speaker 1] (1:36:39 - 1:36:54)
It doesn't give you a true picture of every meeting that's happening at every so we in to make to be sure we need to work on that right we need to work on the website and how it better relates and informs residents because we're doing a subpar job and that's putting it nice nicely.

[Speaker 2] (1:36:54 - 1:36:57)
But just to be clear on notification on the website

[Speaker 2] (1:36:58 - 1:37:01)
They are posted there, the problem is the interface.

[Speaker 4] (1:37:01 - 1:37:01)
Right.

[Speaker 3] (1:37:01 - 1:37:01)
Right

[Speaker 2] (1:37:01 - 1:37:13)
And so there's, and I actually talked about this at the senior centre, 'cause it came at like there's meetings and there's events and the meaningful distinction from Civics Plus standpoint is that meetings are government meetings, events are non

[Speaker 4] (1:37:13 - 1:37:13)
Right.

[Speaker 2] (1:37:13 - 1:37:22)
not not by regulatory board or an elected appointed board so it was a meeting and this was pointed out to us by citizens and residents,

[Speaker 2] (1:37:22 - 1:37:25)
it was a meeting for this review of the Hadley thing.

[Speaker 2] (1:37:25 - 1:37:30)
thing to have the schematic design because it was not before you and it was not before the

[Speaker 1] (1:37:30 - 1:37:31)
Right.

[Speaker 2] (1:37:31 - 1:37:31)
planning board.

[Speaker 2] (1:37:32 - 1:37:36)
How we share that information and that interface is the first step and

[Speaker 4] (1:37:36 - 1:37:36)
Yes.

[Speaker 2] (1:37:36 - 1:37:38)
I literally talked about this yesterday.

[Speaker 4] (1:37:38 - 1:37:39)
Yep.

[Speaker 2] (1:37:39 - 1:37:44)
Um because again it's meaningful in the way they organise information, it's not meaningful to someone that's searching for the information.

[Speaker 4] (1:37:44 - 1:37:45)
Right.

[Speaker 2] (1:37:45 - 1:37:48)
A meeting and an event is the same thing to someone that

[Speaker 3] (1:37:48 - 1:37:48)
Totally.

[Speaker 2] (1:37:48 - 1:37:49)
just wants to know what's happening.

[Speaker 3] (1:37:49 - 1:37:50)
Totally.

[Speaker 2] (1:37:50 - 1:37:53)
So that's among the many things in

[Speaker 3] (1:37:53 - 1:37:56)
Yeah, we great if we could just do away with that distinction. And just have

[Speaker 2] (1:37:56 - 1:37:56)
It what'd you say?

[Speaker 3] (1:37:56 - 1:37:58)
I said it we great if we could just do away with that distinction.

[Speaker 3] (1:37:58 - 1:38:00)
and have it all in one calendar.

[Speaker 2] (1:38:00 - 1:38:01)
It is on a

[Speaker 3] (1:38:01 - 1:38:02)
calendar If you

[Speaker 2] (1:38:02 - 1:38:02)
right now.

[Speaker 3] (1:38:02 - 1:38:03)
if you choose the drop down,

[Speaker 2] (1:38:03 - 1:38:03)
It

[Speaker 3] (1:38:03 - 1:38:04)
all

[Speaker 2] (1:38:04 - 1:38:04)
is.

[Speaker 3] (1:38:04 - 1:38:04)
events.

[Speaker 2] (1:38:04 - 1:38:11)
Yes, I'm saying that the user interface that we have is what we have to work within. And so there is a way right now to look at the calendar.

[Speaker 2] (1:38:11 - 1:38:13)
The question is can we make that the default

[Speaker 3] (1:38:13 - 1:38:13)
The

[Speaker 2] (1:38:13 - 1:38:14)
that

[Speaker 3] (1:38:14 - 1:38:14)
default.

[Speaker 2] (1:38:14 - 1:38:17)
everything Yep. shows and not even list them, just have the

[Speaker 3] (1:38:17 - 1:38:17)
Right.

[Speaker 2] (1:38:17 - 1:38:18)
mini default calendar

[Speaker 4] (1:38:18 - 1:38:18)
Yep.

[Speaker 2] (1:38:18 - 1:38:19)
that they can pop

[Speaker 3] (1:38:19 - 1:38:19)
Yep.

[Speaker 2] (1:38:19 - 1:38:19)
up and

[Speaker 4] (1:38:20 - 1:38:20)
That'll

[Speaker 2] (1:38:20 - 1:38:20)
So the

[Speaker 4] (1:38:20 - 1:38:21)
go a week long

[Speaker 2] (1:38:21 - 1:38:21)
or the

[Speaker 4] (1:38:21 - 1:38:21)
way

[Speaker 2] (1:38:21 - 1:38:21)
day or

[Speaker 4] (1:38:21 - 1:38:21)
I

[Speaker 2] (1:38:21 - 1:38:22)
the think month.

[Speaker 3] (1:38:22 - 1:38:22)
yep

[Speaker 2] (1:38:22 - 1:38:26)
I don't know if that can be done with what we have, and as with everything,

[Speaker 2] (1:38:26 - 1:38:28)
if we really get into it, it costs money.

[Speaker 5] (1:38:29 - 1:38:29)
Right.

[Speaker 2] (1:38:29 - 1:38:29)
Yeah.

[Speaker 1] (1:38:29 - 1:38:38)
I think we just have to be really cognizant of, you know, our failure to inform people about how to look things up in that manner.

[Speaker 1] (1:38:38 - 1:38:43)
It's leading people to think that we're trying to backdoor things or hide things or be,

[Speaker 1] (1:38:44 - 1:38:48)
you know, nefarious or deceptive, and that's really not the case. It's really a matter of...

[Speaker 1] (1:38:48 - 1:38:55)
matter of it we don't have the tools to make it show up the right way or we haven't in the past but we will work on changing that right

[Speaker 2] (1:38:55 - 1:39:01)
And I only made the point that it was posted because the team at Town Hall does get the things up.

[Speaker 1] (1:39:01 - 1:39:02)
yeah oh yeah

[Speaker 2] (1:39:02 - 1:39:07)
We have to find a better way for either Civics Plus to do it or go to.

[Speaker 1] (1:39:08 - 1:39:14)
and especially on issues that we know have you know considerable you know it there first

[Speaker 2] (1:39:14 - 1:39:14)
proper

[Speaker 1] (1:39:14 - 1:39:26)
personal issues for a lot of the residents in town it's it's almost better if we over communicate right instead of under so if it's not just the website it should be emails to abutters you know mail to abutter however we need to

[Speaker 3] (1:39:26 - 1:39:27)
Yeah.

[Speaker 1] (1:39:27 - 1:39:33)
inundate people I'd rather have people say oh you send me too much as opposed to you know you're trying to hide something because that's not

[Speaker 2] (1:39:33 - 1:39:35)
Yeah, and I think we went through this a little bit with

[Speaker 2] (1:39:36 - 1:39:36)
Um,

[Speaker 2] (1:39:36 - 1:39:38)
Veterans Crossing and

[Speaker 1] (1:39:38 - 1:39:38)
Yep.

[Speaker 2] (1:39:38 - 1:39:49)
setting up, like having a QR code and setting up a mailing list and then having that sort of be a way to also facilitate information like maybe we should just be doing that for all of our.

[Speaker 2] (1:39:50 - 1:40:16)
construction related projects that have a butter conversations happening so that neighbors feel like there's a place to go and be heard and just to say Doug to put a point to your question the exhibits at the milestone scheduled to the LDA which we should pull forward and put in some fashion on the Hadley page as a separate document so people know where to look when once it's updated and because it's all relative to the end of the due diligence period mark

[Speaker 2] (1:40:16 - 1:40:18)
Mark, it's Marzy, we should write some

[Speaker 4] (1:40:18 - 1:40:18)
Okay.

[Speaker 2] (1:40:18 - 1:40:22)
dates on here because otherwise it's not meaningful to people looking at it.

[Speaker 2] (1:40:22 - 1:40:34)
But there's the schematic design commentary which is happening now and then they have to submit construction drawings and specifications within six months of the end of the due diligence period.

[Speaker 2] (1:40:34 - 1:40:41)
Then they have 15 months from the end of the due diligence, so nine months thereafter to obtain all of their permits.

[Speaker 2] (1:40:41 - 1:40:43)
And then they have...

[Speaker 2] (1:40:43 - 1:40:45)
During that same period, they're obtaining their financing.

[Speaker 2] (1:40:46 - 1:40:53)
And then because they are trying to obtain a lot of grant financing and financing through the state,

[Speaker 2] (1:40:53 - 1:40:56)
I think some of these,

[Speaker 2] (1:40:56 - 1:40:58)
I'm sorry,

[Speaker 2] (1:40:58 - 1:41:00)
I was confusing it with them. I was thinking about veterans.

[Speaker 2] (1:41:00 - 1:41:02)
Because they're obtaining this financing,

[Speaker 2] (1:41:02 - 1:41:03)
it's...

[Speaker 2] (1:41:04 - 1:41:09)
I think it behooves us to have these conversations for the developer earlier when we see glaring issues like,

[Speaker 2] (1:41:10 - 1:41:15)
hey, we don't want the exit to be facing a house because if we get too far down this line,

[Speaker 2] (1:41:15 - 1:41:16)
they're going to say, well,

[Speaker 2] (1:41:16 - 1:41:22)
that cost us too much. We should have talked about that earlier. So that's why, to Marzi's credit,

[Speaker 2] (1:41:22 - 1:41:30)
she's taken a compilation of a lot of folks' feedback and it's important that we give it all the developer and not every.

[Speaker 2] (1:41:30 - 1:41:38)
Each box is going to be checked, but it's important that we prioritise the things that are sort of like non-starters, like we need these things solved,

[Speaker 1] (1:41:38 - 1:41:38)
Mm-hmm.

[Speaker 2] (1:41:38 - 1:41:42)
and we feel like now is early enough for you to find a way to solve them.

[Speaker 1] (1:41:44 - 1:41:45)
Sure.

[Speaker 5] (1:41:46 - 1:41:50)
So a little bit to my point,

[Speaker 5] (1:41:50 - 1:41:55)
for myself right now, in terms of all these comments,

[Speaker 5] (1:41:57 - 1:42:08)
In terms of like a vote tonight and what we need to incorporate and make a condition of approval of the schematics,

[Speaker 5] (1:42:08 - 1:42:13)
I guess I would,

[Speaker 5] (1:42:13 - 1:42:23)
you know, I'm left feeling like, you know, all these comments should be included as conditions because I don't have any distillation of...

[Speaker 5] (1:42:24 - 1:42:27)
What is critical now versus can be addressed later.

[Speaker 5] (1:42:29 - 1:42:36)
Includes inclusive of, you know, the one that we don't have written, but the the email about the lights and uh

[Speaker 2] (1:42:36 - 1:42:39)
We ag the egress, yeah.

[Speaker 5] (1:42:39 - 1:42:39)
right.

[Speaker 5] (1:42:40 - 1:42:47)
And then, Marcy, you were reading some, were you reading some other community comments too that we don't have written down?

[Speaker 6] (1:42:47 - 1:42:48)
No,

[Speaker 6] (1:42:48 - 1:42:51)
I was just kind of giving you an update from my notes from the public meetings that

[Speaker 5] (1:42:51 - 1:42:52)
Well,

[Speaker 1] (1:42:52 - 1:42:52)
Mm

[Speaker 5] (1:42:52 - 1:42:52)
that's what I

[Speaker 6] (1:42:52 - 1:42:52)
we

[Speaker 5] (1:42:52 - 1:42:52)
mean.

[Speaker 6] (1:42:52 - 1:42:52)
had.

[Speaker 5] (1:42:52 - 1:42:59)
I mean, is that any substance here that we should also be including in these conditions of approval?

[Speaker 6] (1:42:59 - 1:43:08)
So I shared those with the developer as well as all of these documents were shared with them, and I just wanted to touch upon some of the major.

[Speaker 6] (1:43:08 - 1:43:36)
sort of themes that came out of the meetings and again you know the lighting was an issue noise levels decibels neighborhood parking because concern for parking the landscaping lots of privacy fencing you know continued access through from Elmwood Road through the project because there's a fencing right there the need to keep the trees on the Linscott Park side relocation of the play equipment

[Speaker 6] (1:43:36 - 1:43:46)
Uh pest control was another big uh topic of the conversation that came out um as well as um the obviously community space that we talked about.

[Speaker 5] (1:43:47 - 1:43:47)
Could I

[Speaker 1] (1:43:47 - 1:43:48)
Just for

[Speaker 5] (1:43:48 - 1:43:48)
ask

[Speaker 1] (1:43:48 - 1:43:48)
that's

[Speaker 5] (1:43:48 - 1:43:48)
for confirmation.

[Speaker 1] (1:43:48 - 1:43:49)
probably ten or

[Speaker 5] (1:43:49 - 1:43:49)
Are we

[Speaker 1] (1:43:49 - 1:43:49)
twelve things,

[Speaker 5] (1:43:49 - 1:43:50)
are

[Speaker 1] (1:43:50 - 1:43:50)
right?

[Speaker 5] (1:43:50 - 1:43:58)
we saying it can a condition of approval or information you would like us to convey with the notice that you voted for to approve the schematic design?

[Speaker 7] (1:43:58 - 1:44:00)
Because the condition is very different than

[Speaker 5] (1:44:00 - 1:44:00)
I understand.

[Speaker 7] (1:44:00 - 1:44:02)
we're sharing the information.

[Speaker 5] (1:44:02 - 1:44:08)
I understand, but uh condition seems I'm left in a position where I feel like I I need to go to a condition

[Speaker 5] (1:44:09 - 1:44:19)
because if I just say hey I'd really love for you to look at this stuff well they can come back and say yeah well we looked at it but you know well for this reason that reason we we're not going to do anything about it.

[Speaker 1] (1:44:19 - 1:44:23)
Well, I mean I'm more personally concerned with anything that's going to affect

[Speaker 1] (1:44:25 - 1:44:29)
Any resident's enjoyment of their home in life. To me that's lighting, right.

[Speaker 1] (1:44:29 - 1:44:30)
Um I'm not as

[Speaker 5] (1:44:30 - 1:44:30)
Noise

[Speaker 1] (1:44:30 - 1:44:31)
concerned

[Speaker 5] (1:44:31 - 1:44:31)
maybe.

[Speaker 1] (1:44:31 - 1:44:40)
noise, right, um those things are one s are things that would warrant conditional approval in my mind, specifically this lighting issue. I mean that's a that's a uh

[Speaker 2] (1:44:40 - 1:44:42)
But the coming out of the parking lot issue.

[Speaker 1] (1:44:42 - 1:44:43)
Absolutely.

[Speaker 2] (1:44:43 - 1:44:43)
That's

[Speaker 7] (1:44:43 - 1:44:43)
That

[Speaker 2] (1:44:43 - 1:44:43)
an issue.

[Speaker 7] (1:44:43 - 1:44:44)
that's a Yeah, the

[Speaker 1] (1:44:44 - 1:44:44)
Absolutely.

[Speaker 7] (1:44:44 - 1:44:45)
traffic

[Speaker 2] (1:44:45 - 1:44:46)
Traffic, yeah.

[Speaker 7] (1:44:46 - 1:44:49)
and Yes. the circulation design, it's not the lighting of like the static lighting

[Speaker 1] (1:44:49 - 1:44:49)
Right,

[Speaker 7] (1:44:49 - 1:44:50)
in the parking.

[Speaker 1] (1:44:50 - 1:44:50)
correct.

[Speaker 7] (1:44:50 - 1:44:50)
Okay.

[Speaker 1] (1:44:50 - 1:44:50)
Right. As

[Speaker 6] (1:44:50 - 1:44:51)
But

[Speaker 1] (1:44:51 - 1:44:51)
it affects this specific

[Speaker 5] (1:44:51 - 1:44:51)
Well,

[Speaker 6] (1:44:51 - 1:44:52)
I put a

[Speaker 1] (1:44:52 - 1:44:52)
spot

[Speaker 5] (1:44:52 - 1:44:52)
uh

[Speaker 1] (1:44:52 - 1:44:52)
on

[Speaker 5] (1:44:52 - 1:44:52)
uh

[Speaker 6] (1:44:52 - 1:44:52)
wait,

[Speaker 1] (1:44:52 - 1:44:53)
Lady Street, right?

[Speaker 6] (1:44:53 - 1:44:56)
It the static lighting in the parking lot is is a

[Speaker 7] (1:44:57 - 1:44:58)
And

[Speaker 6] (1:44:58 - 1:44:58)
You

[Speaker 7] (1:44:58 - 1:44:58)
it was

[Speaker 6] (1:44:58 - 1:44:59)
know, is an issue too.

[Speaker 7] (1:44:59 - 1:45:01)
raised by the planning board and would be,

[Speaker 7] (1:45:01 - 1:45:02)
I believe,

[Speaker 6] (1:45:02 - 1:45:02)
It's

[Speaker 7] (1:45:02 - 1:45:03)
addressed

[Speaker 6] (1:45:03 - 1:45:03)
an issue.

[Speaker 7] (1:45:03 - 1:45:04)
during site plan approval

[Speaker 2] (1:45:04 - 1:45:04)
Well,

[Speaker 7] (1:45:04 - 1:45:04)
and

[Speaker 2] (1:45:04 - 1:45:04)
that's, this

[Speaker 7] (1:45:04 - 1:45:04)
others.

[Speaker 2] (1:45:04 - 1:45:08)
is the comment I was trying to make post-ech, which is yes,

[Speaker 2] (1:45:08 - 1:45:15)
the the things that come before another board, it doesn't behoove the developer to ignore them because when they come before that board,

[Speaker 2] (1:45:15 - 1:45:19)
the first piece of paper they're going to pull out is their comments from the schematic design and say,

[Speaker 2] (1:45:19 - 1:45:22)
okay, did you did you take into account the parking lot lighting?

[Speaker 2] (1:45:22 - 1:45:23)
Yes or no. Did you take into.

[Speaker 2] (1:45:23 - 1:45:25)
Is there bicycle parking?

[Speaker 2] (1:45:25 - 1:45:27)
Look at the architectural alignment.

[Speaker 2] (1:45:27 - 1:45:29)
Did they make a... So, I mean, yes,

[Speaker 2] (1:45:29 - 1:45:31)
condition might be too strong of a word,

[Speaker 2] (1:45:31 - 1:45:38)
but this is not their first rodeo. And they understand the business of the business. And if they come before the planning board for review,

[Speaker 2] (1:45:38 - 1:45:42)
it's not going to behoove them to ignore any of these.

[Speaker 2] (1:45:42 - 1:45:44)
comments because they're just going to make them again.

[Speaker 1] (1:45:44 - 1:45:52)
True, but if they're just general in nature in terms of lighting, right, and they're not specifically focused on the lighting as it affects the people that live on Blaney Street,

[Speaker 1] (1:45:53 - 1:45:55)
I don't want that to get lost in the weeds, right?

[Speaker 2] (1:45:55 - 1:45:56)
Well that that

[Speaker 1] (1:45:56 - 1:46:01)
Like the planning board might be looking at a big picture, not looking at specific houses and how it affects,

[Speaker 1] (1:46:01 - 1:46:03)
you know, people that are right there,

[Speaker 2] (1:46:03 - 1:46:04)
I

[Speaker 1] (1:46:04 - 1:46:04)
right?

[Speaker 2] (1:46:04 - 1:46:08)
agree and that's why I think some of these things need to be prioritized but the things that are like we're

[Speaker 2] (1:46:09 - 1:46:14)
To me, it doesn't make sense to say the schematic design is conditioned upon the items listed in the planning board review.

[Speaker 2] (1:46:14 - 1:46:21)
It should say heavy emphasis should be brought forward considering you will be going before the planning board and these are the things that they've brought forward.

[Speaker 6] (1:46:21 - 1:46:22)
Mm-hmm, okay.

[Speaker 2] (1:46:22 - 1:46:37)
But I do think that in my opinion the schematic design should be conditioned upon that egress and the enjoyment of people's residential houses in that area and making sure that that is in alignment.

[Speaker 6] (1:46:38 - 1:46:45)
Well the next phase not to jumpy jumping ahead they are they will have to submit a construction drawings and specifications and

[Speaker 2] (1:46:45 - 1:46:45)
Yep.

[Speaker 6] (1:46:45 - 1:47:05)
then to go through each of the separate boards like photometric plan will be required that's something else that the planning board does look at and wants to see as part of their package and I think that at the same time you know we have an opportunity to do like a peer review of the traffic analysis because you know what is the design the best too and and obviously the developer

[Speaker 6] (1:47:05 - 1:47:07)
Developer knows that this is a concern right now,

[Speaker 2] (1:47:07 - 1:47:07)
Right.

[Speaker 6] (1:47:07 - 1:47:12)
and then how will they address it in the final, you know, the construction drawings and specifications?

[Speaker 2] (1:47:13 - 1:47:13)
Mm-hmm.

[Speaker 6] (1:47:13 - 1:47:17)
So you're saying that we still have, we still have

[Speaker 2] (1:47:17 - 1:47:17)
This is our

[Speaker 6] (1:47:17 - 1:47:17)
leverage

[Speaker 2] (1:47:17 - 1:47:18)
first,

[Speaker 6] (1:47:18 - 1:47:18)
during the this

[Speaker 2] (1:47:18 - 1:47:19)
yeah.

[Speaker 6] (1:47:19 - 1:47:19)
is just our first

[Speaker 5] (1:47:19 - 1:47:19)
Yeah.

[Speaker 2] (1:47:19 - 1:47:19)
This

[Speaker 6] (1:47:19 - 1:47:19)
pass.

[Speaker 2] (1:47:19 - 1:47:21)
is our first bite at the apple, not our last.

[Speaker 6] (1:47:21 - 1:47:25)
Right, so why why can't we just say to make every effort to accommodate

[Speaker 2] (1:47:26 - 1:47:26)
All the things.

[Speaker 6] (1:47:26 - 1:47:31)
all the things that are mentioned here with an emphasis on

[Speaker 1] (1:47:31 - 1:47:35)
the enjoyment of people's homes and the homes in the

[Speaker 6] (1:47:35 - 1:47:35)
So

[Speaker 1] (1:47:35 - 1:47:35)
immediate

[Speaker 6] (1:47:35 - 1:47:35)
it's

[Speaker 1] (1:47:35 - 1:47:35)
area.

[Speaker 6] (1:47:35 - 1:47:36)
lighting and

[Speaker 2] (1:47:36 - 1:47:38)
And resolution of the community space.

[Speaker 5] (1:47:38 - 1:47:38)
Yes.

[Speaker 1] (1:47:38 - 1:47:40)
Resol resolution resolution of the light,

[Speaker 1] (1:47:40 - 1:47:41)
what did you say?

[Speaker 6] (1:47:41 - 1:47:41)
Community

[Speaker 1] (1:47:41 - 1:47:41)
Community space.

[Speaker 6] (1:47:41 - 1:47:41)
space.

[Speaker 2] (1:47:41 - 1:47:43)
Resolution on the conversation

[Speaker 1] (1:47:43 - 1:47:43)
Oh,

[Speaker 2] (1:47:43 - 1:47:43)
related

[Speaker 1] (1:47:43 - 1:47:43)
okay.

[Speaker 2] (1:47:43 - 1:47:44)
to community space.

[Speaker 1] (1:47:58 - 1:48:00)
I don't want to delay though, right? I I'm

[Speaker 2] (1:48:00 - 1:48:01)
We

[Speaker 1] (1:48:01 - 1:48:01)
not personally

[Speaker 2] (1:48:01 - 1:48:02)
don't have the flexibility

[Speaker 1] (1:48:02 - 1:48:02)
I don't want

[Speaker 2] (1:48:02 - 1:48:02)
under

[Speaker 1] (1:48:02 - 1:48:02)
right,

[Speaker 2] (1:48:02 - 1:48:03)
the LCA

[Speaker 1] (1:48:03 - 1:48:03)
so I

[Speaker 2] (1:48:03 - 1:48:03)
to delay.

[Speaker 1] (1:48:03 - 1:48:04)
think that we right, we

[Speaker 2] (1:48:04 - 1:48:04)
We've

[Speaker 1] (1:48:04 - 1:48:05)
don't want

[Speaker 2] (1:48:05 - 1:48:11)
asked for an extension. They've granted it to us. I mean the the only other ask is that we would go we have to answer them

[Speaker 2] (1:48:12 - 1:48:13)
soon.

[Speaker 6] (1:48:13 - 1:48:14)
Yes.

[Speaker 2] (1:48:14 - 1:48:28)
We have a little bit of time but not yeah. So at this point I think entertaining a motion to have Marzi go forward and put forth an answer to the schematic designs is what I would be looking for from the board.

[Speaker 6] (1:48:29 - 1:48:30)
Don't make the motion.

[Speaker 1] (1:48:31 - 1:48:32)
Second.

[Speaker 2] (1:48:32 - 1:48:39)
And Marcy, are you clear about sort of the direction of we're saying to take into account all of the items that were listed,

[Speaker 2] (1:48:39 - 1:48:42)
but most importantly the egress, the community space?

[Speaker 2] (1:48:43 - 1:48:47)
And that we will be looking for those things going forward. Do

[Speaker 1] (1:48:47 - 1:48:47)
Do

[Speaker 2] (1:48:47 - 1:48:47)
you have you a

[Speaker 1] (1:48:47 - 1:48:47)
have

[Speaker 2] (1:48:47 - 1:48:47)
resolution

[Speaker 1] (1:48:47 - 1:48:47)
a copy of

[Speaker 2] (1:48:47 - 1:48:48)
or that any email, answers?

[Speaker 1] (1:48:48 - 1:48:48)
Marcy?

[Speaker 6] (1:48:49 - 1:48:49)
I'm sorry?

[Speaker 1] (1:48:49 - 1:48:50)
Do you have a copy of that email

[Speaker 6] (1:48:50 - 1:48:51)
I certainly

[Speaker 1] (1:48:51 - 1:48:51)
from

[Speaker 6] (1:48:51 - 1:48:51)
do,

[Speaker 1] (1:48:51 - 1:48:51)
that resident?

[Speaker 6] (1:48:51 - 1:48:52)
yeah.

[Speaker 1] (1:48:52 - 1:48:52)
Okay.

[Speaker 2] (1:48:52 - 1:48:53)
I think I flipped it, so.

[Speaker 6] (1:48:53 - 1:48:53)
Thank

[Speaker 5] (1:48:53 - 1:48:53)
Can I

[Speaker 6] (1:48:53 - 1:48:53)
you.

[Speaker 5] (1:48:53 - 1:48:55)
expand a little bit what you

[Speaker 6] (1:48:55 - 1:48:55)
just Thanks.

[Speaker 5] (1:48:55 - 1:48:58)
said, just the egress. Can we just say lighting in general,

[Speaker 5] (1:48:58 - 1:48:59)
impingement on

[Speaker 2] (1:48:59 - 1:48:59)
As it

[Speaker 5] (1:48:59 - 1:49:00)
the neighbors,

[Speaker 2] (1:49:00 - 1:49:01)
relates to resident

[Speaker 5] (1:49:01 - 1:49:01)
yeah.

[Speaker 2] (1:49:01 - 1:49:02)
surrounding residents.

[Speaker 5] (1:49:02 - 1:49:02)
And

[Speaker 1] (1:49:02 - 1:49:02)
Mm-hmm.

[Speaker 5] (1:49:02 - 1:49:03)
noise, I

[Speaker 2] (1:49:03 - 1:49:03)
Yep.

[Speaker 5] (1:49:03 - 1:49:05)
mean I'm not really sure how that would directly fit

[Speaker 6] (1:49:05 - 1:49:06)
Yeah,

[Speaker 5] (1:49:06 - 1:49:06)
into.

[Speaker 6] (1:49:06 - 1:49:09)
I don't know how you se how do you say that, you know, the focus has got to be on the quality of life.

[Speaker 3] (1:49:12 - 1:49:13)
The light pollution or whatever.

[Speaker 4] (1:49:13 - 1:49:13)
Yep.

[Speaker 2] (1:49:13 - 1:49:13)
Mm.

[Speaker 4] (1:49:13 - 1:49:14)
Yeah.

[Speaker 4] (1:49:14 - 1:49:14)
Yep.

[Speaker 4] (1:49:16 - 1:49:17)
Yep.

[Speaker 3] (1:49:17 - 1:49:18)
Thank you.

[Speaker 4] (1:49:19 - 1:49:24)
That's a part of the bylaw. So it's already part of the the bylaw. So down lighting is required.

[Speaker 2] (1:49:25 - 1:49:25)
Yep.

[Speaker 4] (1:49:26 - 1:49:26)
Um

[Speaker 3] (1:49:26 - 1:49:26)
Thank you.

[Speaker 4] (1:49:27 - 1:49:32)
Thank you. Alright, so that is the motion we will uh

[Speaker 4] (1:49:31 - 1:49:32)
Do we have a second?

[Speaker 2] (1:49:32 - 1:49:32)
Second.

[Speaker 4] (1:49:32 - 1:49:33)
You second,

[Speaker 5] (1:49:33 - 1:49:33)
Yeah.

[Speaker 4] (1:49:33 - 1:49:34)
okay great.

[Speaker 4] (1:49:34 - 1:49:35)
All in favor?

[Speaker 2] (1:49:35 - 1:49:35)
Aye.

[Speaker 4] (1:49:35 - 1:49:36)
Aye.

[Speaker 2] (1:49:36 - 1:49:36)
Aye.

[Speaker 4] (1:49:36 - 1:49:36)
Aye.

[Speaker 4] (1:49:36 - 1:49:40)
Sorry I'm so used to taking a roll call because we're never all here together so.

[Speaker 4] (1:49:41 - 1:49:54)
Okay great so moving on to the next item on the agenda which is review of Fall Town Meeting Warrant for December 1st including review discussion of votes on articles for inclusion in the warrant.

[Speaker 4] (1:49:57 - 1:50:06)
Because we are so bad at communicating, have we um made sure you've been in communication with the uh moderator, correct?

[Speaker 2] (1:50:06 - 1:50:07)
Oh please tell me you did.

[Speaker 6] (1:50:08 - 1:50:08)
Yeah.

[Speaker 4] (1:50:08 - 1:50:10)
Diane, I've been on the email. Diane has.

[Speaker 4] (1:50:11 - 1:50:11)
Um

[Speaker 7] (1:50:11 - 1:50:14)
And I reached out to him. He was away until this week. Okay, We're trying great. to schedule

[Speaker 4] (1:50:14 - 1:50:14)
I just

[Speaker 7] (1:50:14 - 1:50:14)
time

[Speaker 4] (1:50:14 - 1:50:20)
want to to make sure that you've we schedule time to meet with the moderator to discuss the warrants and then also um

[Speaker 4] (1:50:22 - 1:50:30)
I understand like the packages will go out, but it's the town meeting has been posted on the calendar and we have a space and all that's worked out. Yeah.

[Speaker 8] (1:50:30 - 1:50:31)
I have the space, I don't uh

[Speaker 2] (1:50:31 - 1:50:32)
Thank you.

[Speaker 8] (1:50:32 - 1:50:35)
I'll have to talk to Mike Bryson. He's the one who does the postings,

[Speaker 4] (1:50:35 - 1:50:36)
Okay,

[Speaker 8] (1:50:36 - 1:50:36)
but let's I will talk just to

[Speaker 4] (1:50:36 - 1:50:37)
make sure we've

[Speaker 8] (1:50:37 - 1:50:38)
him myself. I'll also there was considering someone

[Speaker 4] (1:50:38 - 1:50:46)
we're starting the holiday season, let's make sure we give as much notice as possible if you're not watching this meeting and you might not know December 1st is the annual

[Speaker 4] (1:50:50 - 1:50:53)
Which is, I think, is it not still called the s a special town

[Speaker 7] (1:50:53 - 1:50:53)
Special town

[Speaker 4] (1:50:53 - 1:50:53)
meeting

[Speaker 7] (1:50:53 - 1:50:53)
meeting, but yes.

[Speaker 4] (1:50:53 - 1:50:54)
that hasn't been

[Speaker 8] (1:50:54 - 1:50:55)
Mm-hmm.

[Speaker 7] (1:50:55 - 1:50:56)
It's a special time, okay. yeah.

[Speaker 4] (1:50:56 - 1:50:56)
So

[Speaker 7] (1:50:56 - 1:50:57)
Sorry.

[Speaker 4] (1:50:57 - 1:50:58)
that's okay.

[Speaker 4] (1:50:58 - 1:51:03)
Alright, so go ahead please, Nick, if you'd like the floor or you want

[Speaker 7] (1:51:03 - 1:51:04)
Do you wanna go, Patrick? Do you wanna walk

[Speaker 4] (1:51:04 - 1:51:05)
Patrick?

[Speaker 7] (1:51:05 - 1:51:08)
Patrick has put this together. I'm happy to jump in at different points.

[Speaker 9] (1:51:09 - 1:51:10)
Yeah, I can start.

[Speaker 7] (1:51:10 - 1:51:10)
Is that alright?

[Speaker 9] (1:51:10 - 1:51:12)
That's fine. And then just jump

[Speaker 7] (1:51:12 - 1:51:12)
Yeah.

[Speaker 9] (1:51:12 - 1:51:16)
in. So I'll do the page turn. Um

[Speaker 9] (1:51:17 - 1:51:34)
Article number one is approval of bills from prior fiscal years and there are a couple new ones that came in since we last looked at this. They were added to the bottom of the table. I think it's the last three. Thank you Diane. Um so this is a recurring article. We typically have some of these each year.

[Speaker 9] (1:51:35 - 1:51:36)
I don't

[Speaker 2] (1:51:36 - 1:51:36)
Now,

[Speaker 9] (1:51:36 - 1:51:36)
know.

[Speaker 2] (1:51:36 - 1:51:39)
Patrick, how come aren't, how come these aren't out on purchase orders?

[Speaker 9] (1:51:42 - 1:51:42)
Um

[Speaker 2] (1:51:42 - 1:51:44)
I can see registry of deeds are not to be on there, but

[Speaker 9] (1:51:44 - 1:51:44)
Yep.

[Speaker 2] (1:51:44 - 1:51:46)
fire equipment.

[Speaker 9] (1:51:48 - 1:52:11)
Yep, so uh that's a good question. Typically we want to have the purchase orders in before goods are ordered. Um in this these instances we didn't have a purchase order open for these these bills. Um often times these are received after the end of the fiscal year. If we didn't anticipate them there's no purchase order in. So to answer your question, there should have been um so these are exceptions.

[Speaker 2] (1:52:12 - 1:52:13)
You know, one from 2023?

[Speaker 9] (1:52:15 - 1:52:15)
Yep.

[Speaker 4] (1:52:16 - 1:52:16)
Two from 2023.

[Speaker 9] (1:52:16 - 1:52:16)
Two.

[Speaker 9] (1:52:17 - 1:52:20)
That was brought up by a vendor.

[Speaker 7] (1:52:23 - 1:52:23)
It's

[Speaker 4] (1:52:23 - 1:52:23)
Okay.

[Speaker 7] (1:52:23 - 1:52:25)
about these July 4th trophies for the Select Board.

[Speaker 4] (1:52:26 - 1:52:29)
Well, it's coming from our department. They weren't given to us, Doug,

[Speaker 4] (1:52:29 - 1:52:31)
because unless you have one, I don't.

[Speaker 10] (1:52:31 - 1:52:38)
That was given to our former town accountant to be paid. And she didn't. So I personally gave it to her.

[Speaker 4] (1:52:39 - 1:52:39)
Okay.

[Speaker 7] (1:52:40 - 1:52:41)
And that's article one.

[Speaker 9] (1:52:42 - 1:52:44)
That's article one. No other questions. I'm going to move on.

[Speaker 9] (1:52:44 - 1:52:48)
Article two is to amend appropriation for fiscal 26.

[Speaker 7] (1:52:48 - 1:52:49)
Did you vote on these already?

[Speaker 4] (1:52:49 - 1:52:50)
Sorry, can I just go back?

[Speaker 9] (1:52:50 - 1:52:50)
Okay,

[Speaker 4] (1:52:50 - 1:52:52)
Is it sponsored by...

[Speaker 9] (1:52:53 - 1:52:55)
so we should try and address that.

[Speaker 9] (1:52:55 - 1:52:59)
So typically this would be sponsored by town administrator or select board.

[Speaker 9] (1:52:59 - 1:53:00)
So I don't know.

[Speaker 7] (1:53:00 - 1:53:01)
We not finance?

[Speaker 2] (1:53:01 - 1:53:05)
Well, everything should be, it should purely be the select board or the finance committee.

[Speaker 9] (1:53:05 - 1:53:06)
Mm-hmm.

[Speaker 9] (1:53:06 - 1:53:07)
Mm-hmm.

[Speaker 4] (1:53:07 - 1:53:07)
Okay.

[Speaker 2] (1:53:08 - 1:53:12)
So and I would think it's the Finance Committee it's because it's

[Speaker 9] (1:53:12 - 1:53:12)
Yep,

[Speaker 2] (1:53:12 - 1:53:13)
financial.

[Speaker 9] (1:53:13 - 1:53:14)
we could do that.

[Speaker 7] (1:53:14 - 1:53:16)
Have they voted on all this?

[Speaker 9] (1:53:16 - 1:53:17)
They have not.

[Speaker 4] (1:53:18 - 1:53:19)
Have they seen all these?

[Speaker 2] (1:53:20 - 1:53:21)
No. I would think

[Speaker 4] (1:53:21 - 1:53:22)
Do they

[Speaker 2] (1:53:22 - 1:53:22)
not.

[Speaker 4] (1:53:22 - 1:53:22)
normally?

[Speaker 2] (1:53:22 - 1:53:24)
They haven't had a meeting to discuss this.

[Speaker 7] (1:53:24 - 1:53:26)
How do we vote on these with the meeting?

[Speaker 7] (1:53:26 - 1:53:31)
They are usually reviewing the warrant after so

[Speaker 10] (1:53:32 - 1:53:32)
Right,

[Speaker 7] (1:53:32 - 1:53:32)
Have

[Speaker 10] (1:53:32 - 1:53:32)
we

[Speaker 7] (1:53:32 - 1:53:32)
you?

[Speaker 10] (1:53:32 - 1:53:33)
went through this last year too.

[Speaker 8] (1:53:33 - 1:53:39)
We generally take, so what we typically do is we vote after the finance committee,

[Speaker 8] (1:53:39 - 1:53:39)
so.

[Speaker 7] (1:53:40 - 1:53:46)
Right, so tonight you're voting on the warrant, you're not voting on individual articles in what your position is.

[Speaker 4] (1:53:46 - 1:53:47)
Like to support

[Speaker 7] (1:53:47 - 1:53:47)
Fair point.

[Speaker 4] (1:53:47 - 1:53:48)
or not support.

[Speaker 7] (1:53:48 - 1:53:48)
Fair point,

[Speaker 4] (1:53:48 - 1:53:48)
So

[Speaker 7] (1:53:48 - 1:53:53)
we don't have to, So it it's a single yeah. vote at the end of the warrant to close with with everything in the order

[Speaker 4] (1:53:53 - 1:53:53)
As

[Speaker 7] (1:53:53 - 1:53:54)
and

[Speaker 4] (1:53:54 - 1:53:54)
drafted,

[Speaker 7] (1:53:54 - 1:53:55)
as drafted basically.

[Speaker 4] (1:53:55 - 1:53:58)
but then we come back to say whether we favour it or not.

[Speaker 7] (1:53:58 - 1:53:59)
Got it, yeah.

[Speaker 9] (1:54:00 - 1:54:06)
Mm-hmm. And you'll note on each article it says select board will report at town meeting and finance committee will report at town meeting.

[Speaker 9] (1:54:06 - 1:54:06)
the town meeting.

[Speaker 4] (1:54:07 - 1:54:11)
because yeah because we won't have voted now I

[Speaker 9] (1:54:11 - 1:54:11)
Correct.

[Speaker 7] (1:54:11 - 1:54:11)
Yeah.

[Speaker 4] (1:54:11 - 1:54:12)
guess this is the opportunity

[Speaker 9] (1:54:12 - 1:54:12)
In this instance,

[Speaker 4] (1:54:12 - 1:54:16)
to vote yes. now and since we haven't heard from FinCom then we will vote

[Speaker 2] (1:54:16 - 1:54:16)
Alright,

[Speaker 4] (1:54:16 - 1:54:16)
post

[Speaker 2] (1:54:16 - 1:54:16)
so we're

[Speaker 4] (1:54:16 - 1:54:16)
conversation

[Speaker 2] (1:54:16 - 1:54:17)
going to hold off on,

[Speaker 7] (1:54:17 - 1:54:17)
Okay.

[Speaker 2] (1:54:17 - 1:54:18)
we'll hold off on voting.

[Speaker 7] (1:54:18 - 1:54:20)
So this is sponsored by Finance Committee.

[Speaker 7] (1:54:20 - 1:54:21)
Okay.

[Speaker 4] (1:54:21 - 1:54:21)
okay

[Speaker 9] (1:54:21 - 1:54:22)
Okay, that's settled.

[Speaker 9] (1:54:23 - 1:54:28)
Article 2 is amending appropriation for Fiscal 26 operating budget.

[Speaker 9] (1:54:28 - 1:54:29)
These are two

[Speaker 9] (1:54:30 - 1:54:58)
transfers that are needed within the budget itself, um one to fund interim consulting services for town accountant and another to cover um property casualty premiums that came above uh budget estimates and worker's comp would be the funding source because that came below estimates and we were expecting that but didn't have final numbers uh at the before May town meeting so those are minor adjustments the bottom line change is zero.

[Speaker 7] (1:54:59 - 1:55:01)
Okay, that'll be sponsored by Finance Committee,

[Speaker 2] (1:55:01 - 1:55:01)
and

[Speaker 7] (1:55:01 - 1:55:01)
too.

[Speaker 2] (1:55:01 - 1:55:04)
the bottom recommended them wait a second it's

[Speaker 4] (1:55:04 - 1:55:05)
Recommended a mem...

[Speaker 2] (1:55:05 - 1:55:06)
just it's just

[Speaker 7] (1:55:06 - 1:55:07)
We're moving between lines.

[Speaker 4] (1:55:07 - 1:55:07)
yours is

[Speaker 2] (1:55:07 - 1:55:12)
it's so why why why don't we just do a shuffle at the end of the year why are we doing this now so

[Speaker 9] (1:55:12 - 1:55:14)
Well, we know about these things now, so

[Speaker 2] (1:55:14 - 1:55:14)
just get

[Speaker 9] (1:55:14 - 1:55:14)
it seems

[Speaker 2] (1:55:14 - 1:55:14)
it done

[Speaker 9] (1:55:14 - 1:55:16)
more prudent to just to do it now.

[Speaker 2] (1:55:16 - 1:55:16)
okay

[Speaker 9] (1:55:16 - 1:55:17)
Yes.

[Speaker 2] (1:55:17 - 1:55:17)
got it

[Speaker 7] (1:55:18 - 1:55:19)
It's an early shuffle.

[Speaker 2] (1:55:20 - 1:55:21)
Okay.

[Speaker 4] (1:55:21 - 1:55:25)
It seems more financially responsible to acknowledge if it's happening now than to wait. I think so.

[Speaker 10] (1:55:26 - 1:55:26)
Mm-hmm.

[Speaker 9] (1:55:26 - 1:55:36)
Um, article three, amend appropriation for fiscal 26 operating budget, uh, collective bargaining agreement. So this was a placeholder to fund uh costs for any settled CBAs.

[Speaker 7] (1:55:37 - 1:55:41)
I do not anticipate that there will be any settled CBAs by then.

[Speaker 2] (1:55:42 - 1:55:43)
No chance?

[Speaker 7] (1:55:43 - 1:55:47)
I said anticipate. I didn't say no chance, but I wouldn't bet your house on it.

[Speaker 2] (1:55:48 - 1:55:49)
Yeah, you better not.

[Speaker 4] (1:55:50 - 1:55:52)
So is the preference that we remove it,

[Speaker 7] (1:55:52 - 1:55:52)
I

[Speaker 4] (1:55:52 - 1:55:53)
or

[Speaker 7] (1:55:53 - 1:55:59)
would, for right now I would prefer that it stay in and we can remove it or withdraw it, postpone it,

[Speaker 4] (1:55:59 - 1:55:59)
indefinitely.

[Speaker 7] (1:55:59 - 1:56:01)
excuse me?

[Speaker 7] (1:56:01 - 1:56:02)
Okay.

[Speaker 2] (1:56:02 - 1:56:03)
Do it at the last minute.

[Speaker 7] (1:56:03 - 1:56:03)
Correct,

[Speaker 7] (1:56:03 - 1:56:04)
exactly.

[Speaker 2] (1:56:05 - 1:56:06)
Never know.

[Speaker 7] (1:56:06 - 1:56:07)
Yeah, we

[Speaker 4] (1:56:07 - 1:56:07)
So

[Speaker 7] (1:56:07 - 1:56:07)
can be this optimistic.

[Speaker 4] (1:56:07 - 1:56:10)
would be this would be sponsored by us though, correct?

[Speaker 7] (1:56:10 - 1:56:10)
Yes.

[Speaker 4] (1:56:10 - 1:56:11)
Select board?

[Speaker 9] (1:56:11 - 1:56:11)
Yep.

[Speaker 9] (1:56:13 - 1:56:14)
Okay.

[Speaker 9] (1:56:15 - 1:56:23)
Article four is to transfer free cash for homeless and foster care transportation costs. This is a recurring article we have each year.

[Speaker 9] (1:56:23 - 1:56:34)
We get funding from the state based on the expenses that the school department submits for this. And historically we've transferred that into the school department's budget to offset the costs.

[Speaker 4] (1:56:36 - 1:56:38)
And historically, who has sponsored it? Do we know?

[Speaker 9] (1:56:38 - 1:56:41)
Um, I would s I don't know. I would

[Speaker 8] (1:56:41 - 1:56:41)
Select

[Speaker 9] (1:56:41 - 1:56:42)
say select

[Speaker 8] (1:56:42 - 1:56:42)
board.

[Speaker 9] (1:56:42 - 1:56:44)
board is fine.

[Speaker 9] (1:56:51 - 1:57:13)
Article five and article six kind of go hand in hand, so article five is to rescind an appropriation from free cash that was made at the May town meeting this was to put four hundred thousand dollars into the special education reserve fund and this was brought to us at the recommendation of the school administration team there's a statute that

[Speaker 9] (1:57:15 - 1:57:23)
sets a sets a limit on how much can be in that fund state statute, and this transfer combined with our year-end balance would put the account over that. So

[Speaker 2] (1:57:23 - 1:57:23)
Hmm.

[Speaker 9] (1:57:23 - 1:57:26)
we're looking to rescind that vote in Article five

[Speaker 2] (1:57:26 - 1:57:26)
Mm.

[Speaker 9] (1:57:27 - 1:57:48)
And then Article 6 would transfer the unexpended portion of the school's FY25 budget into the special education reserve in the amount of $94,000, and that keeps their balance at a level that, and that's in conjunction with an MOA between the town administrator and the superintendent,

[Speaker 9] (1:57:48 - 1:57:50)
that's in place,

[Speaker 9] (1:57:50 - 1:57:54)
and so that that was brought to us from the school administration.

[Speaker 9] (1:57:55 - 1:58:00)
Keeps their funding at a level they feel adequate in that account, but k also keeps us compliant with state law.

[Speaker 4] (1:58:01 - 1:58:05)
What was the dollar amount that did not transfer in 2025?

[Speaker 9] (1:58:07 - 1:58:14)
There's uh four hundred thousand uh four hundred thousand dollars that was voted at the May uh 2025 town meeting from free cash.

[Speaker 4] (1:58:15 - 1:58:18)
And why didn't it make its way to this

[Speaker 9] (1:58:18 - 1:58:19)
It's it it

[Speaker 4] (1:58:19 - 1:58:19)
account?

[Speaker 9] (1:58:19 - 1:58:19)
was

[Speaker 7] (1:58:19 - 1:58:20)
It did.

[Speaker 9] (1:58:20 - 1:58:20)
It did

[Speaker 7] (1:58:20 - 1:58:25)
It they cannot exceed 2% of the total school budget and the reserve fund.

[Speaker 4] (1:58:25 - 1:58:29)
Oh, so this is not that it didn't move. This is it moved and it exceeded their limit.

[Speaker 7] (1:58:29 - 1:58:38)
This is it moved and Cheryl noticed that they had exceeded or would be exceeding and wants similar to making sure that we're doing the right thing with them.

[Speaker 7] (1:58:39 - 1:58:42)
Moving things around in the quote-unquote early shuffle,

[Speaker 7] (1:58:42 - 1:58:42)
this

[Speaker 4] (1:58:42 - 1:58:42)
Yep.

[Speaker 7] (1:58:42 - 1:58:50)
is something where she did not want to be in a situation where we find out at a later date that there's a penalty for having exceeded the two percent limit that's laid out in the special act of 2016,

[Speaker 10] (1:58:50 - 1:58:51)
Mm-hmm.

[Speaker 7] (1:58:52 - 1:58:53)
I think it was,

[Speaker 7] (1:58:53 - 1:58:57)
that created the ability for communities to have the reserve fund for special education.

[Speaker 4] (1:58:57 - 1:59:02)
Okay. So do we have $400,000 extra dollars in pre-cash then?

[Speaker 9] (1:59:03 - 1:59:04)
So if this article passed,

[Speaker 3] (1:59:13 - 1:59:16)
Can maybe you just I really don't understand what this is.

[Speaker 3] (1:59:18 - 1:59:20)
The special education reserve fund,

[Speaker 3] (1:59:21 - 1:59:25)
so we had put in the four hundred thousand in the special education reserve fund.

[Speaker 3] (1:59:26 - 1:59:27)
A couple years ago.

[Speaker 4] (1:59:27 - 1:59:28)
Yeah, just again.

[Speaker 1] (1:59:28 - 1:59:29)
And we just,

[Speaker 3] (1:59:29 - 1:59:29)
I thought we we just added

[Speaker 1] (1:59:29 - 1:59:30)
just reallocated.

[Speaker 3] (1:59:30 - 1:59:31)
another $200,000.

[Speaker 3] (1:59:31 - 1:59:33)
You're saying we added another $400,000?

[Speaker 2] (1:59:33 - 1:59:35)
Four at the May town meeting,

[Speaker 2] (1:59:35 - 1:59:35)
yes.

[Speaker 3] (1:59:35 - 1:59:37)
Okay, so we added $400,000 into there.

[Speaker 4] (1:59:37 - 1:59:39)
Which made it over 2%.

[Speaker 2] (1:59:39 - 1:59:39)
Mm

[Speaker 3] (1:59:39 - 1:59:40)
Mm-hmm.

[Speaker 2] (1:59:40 - 1:59:40)
-hmm.

[Speaker 4] (1:59:40 - 1:59:41)
So now we got to give it back.

[Speaker 1] (1:59:41 - 1:59:43)
Which means we're going to take four back,

[Speaker 1] (1:59:43 - 1:59:50)
but we're going to give them back their almost 100 that they had in excess of their budget at the end of the school year.

[Speaker 1] (1:59:52 - 1:59:53)
So instead of four hundred they're getting

[Speaker 3] (1:59:54 - 2:00:03)
I think we need to have I think we need to have some pretty big conversations here. I think this stuff should stay in the warrant, but I think we need to have some bigger conversations.

[Speaker 1] (2:00:04 - 2:00:05)
Specifically about?

[Speaker 3] (2:00:05 - 2:00:06)
What does that mean?

[Speaker 3] (2:00:07 - 2:00:16)
Well, I think I we need to have a better understanding. I watched the school committee meeting and apparently they have five hundred and seventy four thousand dollars that was not used in the Nahant

[Speaker 3] (2:00:17 - 2:00:24)
And the hot tuition that they are they have now a revolving fund, they're they call it quote cushion,

[Speaker 1] (2:00:25 - 2:00:25)
Okay.

[Speaker 3] (2:00:25 - 2:00:35)
um so I think we have to have a conversation about the cushion, five hundred seventy four thousand dollars. I think we also have to have a conversation about where we really are with electricity fund.

[Speaker 3] (2:00:37 - 2:00:41)
Um so those are the two funds that I think we have to get real clarity on.

[Speaker 5] (2:00:41 - 2:00:44)
But neither one have anything to do with this one that we're talking about.

[Speaker 5] (2:00:45 - 2:00:45)
Right.

[Speaker 3] (2:00:46 - 2:00:55)
Yeah, so I'm saying these two stay here, but as far as the overall finances and what there is what there is out there, we have to have conversations about it.

[Speaker 2] (2:00:56 - 2:00:56)
Okay.

[Speaker 2] (2:00:57 - 2:00:57)
Yep.

[Speaker 4] (2:00:57 - 2:00:58)
Who would these be sponsored by?

[Speaker 5] (2:01:00 - 2:01:01)
It's a good question.

[Speaker 4] (2:01:01 - 2:01:09)
Look, we can go with Finance Committee. It was at the request of the school administration. I will finalise that. I think in fairness to this whole process of

[Speaker 4] (2:01:09 - 2:01:14)
Closing tonight, we will likely need to do a team slash Zoom meeting at some point early next week

[Speaker 3] (2:01:14 - 2:01:15)
Mm-hmm.

[Speaker 4] (2:01:15 - 2:01:33)
because of the discussion around we have a draft article for um Hawthorne that I think we have printouts that I can share with you all. But with that we if it's a single article for indeterminate time we would put that up to three years. I think we actually would need two different articles. One is for the

[Speaker 4] (2:01:34 - 2:01:37)
occupancy and use up to three years, the other one is for the

[Speaker 1] (2:01:37 - 2:01:37)
Licensing

[Speaker 4] (2:01:37 - 2:01:38)
sort of storage.

[Speaker 1] (2:01:38 - 2:01:39)
and storage.

[Speaker 4] (2:01:39 - 2:01:46)
So you know we can adjust that language here, but I would want those both reviewed to make sure they're accurate and reflect what we need.

[Speaker 5] (2:01:47 - 2:01:47)
Yep.

[Speaker 4] (2:01:47 - 2:01:53)
So the closing tonight is not as critical, and we can make sure that we dial in the Sponsored By prior to the closing.

[Speaker 4] (2:01:53 - 2:01:55)
This one we can say FinCom for now.

[Speaker 2] (2:01:56 - 2:01:56)
'Kay.

[Speaker 1] (2:01:57 - 2:01:59)
And then six would also be, I think,

[Speaker 3] (2:01:59 - 2:01:59)
Right.

[Speaker 1] (2:01:59 - 2:02:00)
in theory.

[Speaker 3] (2:02:00 - 2:02:00)
Yep.

[Speaker 1] (2:02:00 - 2:02:01)
Okay, correct.

[Speaker 4] (2:02:01 - 2:02:01)
Correct.

[Speaker 1] (2:02:01 - 2:02:03)
That's correct. Um so

[Speaker 1] (2:02:07 - 2:02:14)
moving on then to article seven, or are there additional questions? Okay.

[Speaker 1] (2:02:15 - 2:02:16)
Um

[Speaker 1] (2:02:17 - 2:02:17)
Okay.

[Speaker 2] (2:02:17 - 2:02:37)
Article seven. Yep, this is transfer of free cash to adjust the tax rate. This is a recurring article we typically have at our fall town meeting. So when we get through the tax rate recap, typically in the past we've considered using one time funds to reduce that tax rate. This would be the opportunity to consider that again at the December first town meeting.

[Speaker 1] (2:02:38 - 2:02:40)
So that will be on the next agenda?

[Speaker 2] (2:02:41 - 2:02:41)
Yes.

[Speaker 3] (2:02:44 - 2:02:45)
Mm-hmm.

[Speaker 4] (2:02:45 - 2:02:47)
This is the full tax rate discussion?

[Speaker 2] (2:02:48 - 2:02:48)
Yes.

[Speaker 4] (2:02:48 - 2:02:49)
Yeah.

[Speaker 4] (2:02:50 - 2:02:54)
And this is like in the neighborhood of the million dollars type of thing that we do here?

[Speaker 5] (2:02:54 - 2:02:55)
That we've done in the past.

[Speaker 2] (2:02:56 - 2:03:00)
In the past, yeah, I think last year we applied $850,000.

[Speaker 1] (2:03:00 - 2:03:00)
Mm-hmm.

[Speaker 2] (2:03:00 - 2:03:03)
We showed a whole variety of scenarios.

[Speaker 1] (2:03:03 - 2:03:04)
Yeah,

[Speaker 1] (2:03:04 - 2:03:06)
I think, and that's really next agenda.

[Speaker 1] (2:03:06 - 2:03:08)
Just from a timing perspective,

[Speaker 1] (2:03:08 - 2:03:08)
that maybe

[Speaker 1] (2:03:10 - 2:03:17)
We typically review something once and then come back and vote on it. And I don't think that is gonna work for the

[Speaker 4] (2:03:17 - 2:03:18)
Let's do the first.

[Speaker 1] (2:03:18 - 2:03:26)
tax item for December first. So just to keep that in mind going forward, like maybe that is something that we should have thought about putting on this agenda,

[Speaker 1] (2:03:27 - 2:03:29)
saying that for myself too.

[Speaker 1] (2:03:30 - 2:03:33)
Because it would have afforded my colleagues the ability to.

[Speaker 1] (2:03:35 - 2:03:37)
sort of digest it and then vote on it in the next

[Speaker 3] (2:03:37 - 2:03:37)
meeting. Right.

[Speaker 1] (2:03:37 - 2:03:38)
So apologies for

[Speaker 2] (2:03:38 - 2:03:45)
And I'll just I'll just caveat too the tax classification hearing is one thing right

[Speaker 3] (2:03:45 - 2:03:45)
Yep.

[Speaker 2] (2:03:45 - 2:03:56)
and then there could be second bite at the apple to actually decide the free cash piece that doesn't have to be decided in the same meeting. So if you have a meeting prior to town meeting that's when that decision can be made and has been in the past.

[Speaker 1] (2:03:56 - 2:03:56)
Yeah,

[Speaker 5] (2:03:56 - 2:03:57)
We've just done that

[Speaker 1] (2:03:57 - 2:03:57)
don't

[Speaker 5] (2:03:57 - 2:03:57)
before.

[Speaker 1] (2:03:57 - 2:03:58)
have we

[Speaker 2] (2:03:58 - 2:03:58)
Yeah.

[Speaker 1] (2:03:58 - 2:04:03)
just right now we don't have another meeting on the books right so but yes to your point we can absolutely do that.

[Speaker 1] (2:04:04 - 2:04:05)
Thank you.

[Speaker 2] (2:04:05 - 2:04:08)
Would we want this one to be sponsored by Select Board?

[Speaker 2] (2:04:08 - 2:04:09)
I don't see anything.

[Speaker 3] (2:04:09 - 2:04:10)
Yep, has to be.

[Speaker 1] (2:04:11 - 2:04:17)
Yeah, and I would just make sure for any of these suggested sponsors by we just look back at last fall town meeting and make sure they're in yep

[Speaker 2] (2:04:17 - 2:04:18)
Consistent, yeah.

[Speaker 1] (2:04:18 - 2:04:19)
consistent.

[Speaker 2] (2:04:19 - 2:04:19)
Okay.

[Speaker 2] (2:04:21 - 2:04:43)
Okay. Article eight is approve transfer of free cash for a conservation commission. Um this was an article that was requested by conservation commission. They had a conservation fund set up um by a town meeting a few years ago and they have a desire to move interest that was earned on

[Speaker 2] (2:04:43 - 2:04:55)
Notice of intent filing fees, which are kept in a special account. The interest on those fees gets credited to the general fund, so they are looking to um transfer free cash um

[Speaker 2] (2:04:56 - 2:05:03)
into this conservation fund so that they can actually access the interest and use it for conservation purposes. I hope I'm capturing that.

[Speaker 2] (2:05:03 - 2:05:04)
M-Marnsey's nodding.

[Speaker 4] (2:05:06 - 2:05:06)
Is this

[Speaker 1] (2:05:06 - 2:05:09)
Can happening? this be sponsored by conservation or does it have to be sponsored by

[Speaker 4] (2:05:09 - 2:05:11)
I believe that it can be.

[Speaker 4] (2:05:13 - 2:05:15)
That would be subject to review by a KP.

[Speaker 1] (2:05:15 - 2:05:17)
Yeah. Um

[Speaker 3] (2:05:19 - 2:05:19)
How

[Speaker 5] (2:05:19 - 2:05:20)
Oh.

[Speaker 3] (2:05:20 - 2:05:24)
why are we why would we Yeah, I don't i this is interesting. Like why do we do this for any other?

[Speaker 1] (2:05:24 - 2:05:25)
No, and then I this is

[Speaker 3] (2:05:25 - 2:05:25)
Commission?

[Speaker 1] (2:05:25 - 2:05:26)
and this

[Speaker 3] (2:05:26 - 2:05:26)
What kind

[Speaker 1] (2:05:26 - 2:05:26)
is not.

[Speaker 3] (2:05:26 - 2:05:27)
of precedence does this set?

[Speaker 1] (2:05:27 - 2:05:28)
Yeah, right.

[Speaker 3] (2:05:28 - 2:05:30)
Yeah. And how much money are we talking about interest here?

[Speaker 1] (2:05:30 - 2:05:34)
And to be honest, I don't really want to talk about how much it is because the precedent alone,

[Speaker 1] (2:05:34 - 2:05:35)
it shouldn't I

[Speaker 3] (2:05:35 - 2:05:35)
Yeah,

[Speaker 1] (2:05:35 - 2:05:35)
mean maybe

[Speaker 3] (2:05:35 - 2:05:36)
I mean.

[Speaker 5] (2:05:36 - 2:05:38)
I really don't want this on there.

[Speaker 1] (2:05:38 - 2:05:44)
I mean um this is not against conservation, but this is just the I mean historic is talking about setting up their own account,

[Speaker 3] (2:05:44 - 2:05:45)
Right.

[Speaker 1] (2:05:45 - 2:05:45)
what if they

[Speaker 5] (2:05:45 - 2:05:45)
Yeah.

[Speaker 1] (2:05:45 - 2:05:47)
wanna keep tailings or

[Speaker 3] (2:05:47 - 2:05:51)
How many beaver woulds is on the line? I don't know if you have No. however the closure of the conservation She area.

[Speaker 5] (2:05:51 - 2:05:53)
does have her hand yeah, she has her hand up.

[Speaker 3] (2:05:54 - 2:05:55)
She doesn't have any more to do. You wanna speak to her?

[Speaker 1] (2:05:55 - 2:05:59)
We can speak to her, d if she could keep it to three minutes that would be great. Tony, we appreciate you.

[Speaker 6] (2:06:09 - 2:06:19)
Um just to go through there is a special conservation fund which is different from the fund that the Conservation Commission has where the fees go.

[Speaker 6] (2:06:20 - 2:06:30)
The regular fee fund I'll just call it is has to only be used for administering the Wetlands Protection Act.

[Speaker 6] (2:06:31 - 2:06:35)
The conservation fund which is set up by Wetlands Protection Act.

[Speaker 6] (2:06:35 - 2:06:45)
is the money that can be used for other purposes such as fixing up conservation land.

[Speaker 6] (2:06:46 - 2:07:01)
We had in the past, I think there was a warrant article to put the interest from the fees into this conservation fund so we could use it for these

[Speaker 6] (2:07:02 - 2:07:22)
conservation purposes somehow that money didn't get transferred into a special conservation fund this is a special fund that is set up by law so it's not like something similar to what other committees might want to do so

[Speaker 6] (2:07:25 - 2:07:26)
I don't know,

[Speaker 6] (2:07:26 - 2:07:26)
Patrick,

[Speaker 6] (2:07:26 - 2:07:38)
if you can explain a little what happened in the past warrant article and why the money didn't somehow ended up in the general fund and not in the conservation fund.

[Speaker 2] (2:07:40 - 2:07:48)
Sure, I can comment really quick. There was a warrant article in the past that we had found because I had been working with Tony Amarzi on this.

[Speaker 2] (2:07:50 - 2:08:06)
did pass to appropriate an amount from free cash I think it was sixteen thousand dollars, but the way the warrant was written, it the money ended up getting credited to their operating budget rather than a separate fund and it wasn't expended and it fell back to free cash. So it was kinda like a big nothing happened with it.

[Speaker 1] (2:08:06 - 2:08:06)
Okay.

[Speaker 2] (2:08:06 - 2:08:10)
Um so that's why it's being brought up again to um

[Speaker 2] (2:08:11 - 2:08:17)
actually appropriate the money into a separate fund that the conservation can access for the purposes she's stated.

[Speaker 1] (2:08:18 - 2:08:19)
Okay, but this doesn't ask,

[Speaker 1] (2:08:19 - 2:08:21)
so that warrant article was specific to a dollar amount,

[Speaker 2] (2:08:21 - 2:08:22)
Mm-hmm.

[Speaker 1] (2:08:22 - 2:08:23)
and it was specific,

[Speaker 1] (2:08:23 - 2:08:25)
although it didn't end up in the right place,

[Speaker 2] (2:08:25 - 2:08:25)
Mm-hmm.

[Speaker 1] (2:08:25 - 2:08:36)
I think I would be more likely to consider a specific dollar amount reflective of what the original intent of that warrant article was for,

[Speaker 2] (2:08:36 - 2:08:36)
Mm

[Speaker 1] (2:08:36 - 2:08:37)
rather

[Speaker 2] (2:08:37 - 2:08:37)
-hmm.

[Speaker 1] (2:08:37 - 2:08:39)
than more of a cart.

[Speaker 1] (2:08:39 - 2:08:46)
squash even though it is specific to a state mandated account with specific purpose.

[Speaker 2] (2:08:46 - 2:08:46)
Uh-huh.

[Speaker 1] (2:08:46 - 2:08:52)
I get that there's a distinction made between that and historic for example that I just brought up.

[Speaker 1] (2:08:54 - 2:08:56)
Yeah I just worry about

[Speaker 4] (2:08:56 - 2:08:59)
Why if we if one article was

[Speaker 2] (2:09:07 - 2:09:08)
fell to free cash,

[Speaker 2] (2:09:08 - 2:09:13)
why don't we just now fulfill what the original warrant article said to do?

[Speaker 3] (2:09:13 - 2:09:18)
I guess the language didn't accomplish what it was intended to do.

[Speaker 3] (2:09:18 - 2:09:19)
That's why it was

[Speaker 3] (2:09:21 - 2:09:29)
That, I mean this was years ago I looked back at it. So the way it was booked in is based on the way the language was written in the motion. So

[Speaker 2] (2:09:29 - 2:09:29)
I I see.

[Speaker 3] (2:09:29 - 2:09:37)
it was flawed I would say. So I think o this would be another bite at the apple to, you know, pass the correct language to accomplish the intent of the

[Speaker 2] (2:09:37 - 2:09:37)
But

[Speaker 3] (2:09:37 - 2:09:37)
word.

[Speaker 2] (2:09:37 - 2:09:39)
now this feels like a different thing about,

[Speaker 4] (2:09:39 - 2:09:39)
Right.

[Speaker 2] (2:09:39 - 2:09:41)
didn't we talk about interest?

[Speaker 1] (2:09:41 - 2:09:43)
Yeah. Well, it feels more broad than

[Speaker 4] (2:09:43 - 2:09:43)
Well

[Speaker 1] (2:09:43 - 2:09:43)
that.

[Speaker 4] (2:09:43 - 2:09:46)
nat donations and any interest.

[Speaker 5] (2:09:46 - 2:09:46)
Just.

[Speaker 2] (2:09:46 - 2:09:47)
Could could

[Speaker 4] (2:09:47 - 2:09:47)
Just

[Speaker 2] (2:09:47 - 2:09:48)
I suggest

[Speaker 4] (2:09:48 - 2:09:48)
to clarify,

[Speaker 4] (2:09:49 - 2:09:57)
just to clarify, so it's a special fund that's called the Conservation Fund that's set up under the Wetlands Protection Act and the money

[Speaker 6] (2:09:58 - 2:10:09)
From the interest of the fees, remember the Conservation Commission charges a fee for processing the permits and that money goes into a special account,

[Speaker 6] (2:10:09 - 2:10:26)
a separate account that the Commission uses to administer the Wetlands Protection Act when people come for permits. But the interest from those fees can go into a special conservation fund which is used for

[Speaker 6] (2:10:28 - 2:10:56)
conservation purposes like trail work whatever fixing up conservation land so I don't know how it happened but the intent of the original warrant article was to take the money the interest from the fees and put it into this conservation fund so we could use it for non administrative purposes under the Wetlands Protection Act and somehow it

[Speaker 6] (2:10:57 - 2:11:07)
It ended up in the wrong conservation fund by probably just our general money that we get under the budget.

[Speaker 6] (2:11:08 - 2:11:08)
I'm not sure.

[Speaker 6] (2:11:09 - 2:11:10)
Patrick would know better.

[Speaker 6] (2:11:10 - 2:11:12)
And since it wasn't used,

[Speaker 6] (2:11:12 - 2:11:14)
it went back into the general fund.

[Speaker 6] (2:11:15 - 2:11:18)
It did not go into a special conservation fund,

[Speaker 2] (2:11:18 - 2:11:18)
Yeah.

[Speaker 6] (2:11:18 - 2:11:22)
which the Conservation Commission would like to have set up.

[Speaker 6] (2:11:23 - 2:11:29)
So we have that fund and other monies could go into it as may be appropriate.

[Speaker 1] (2:11:30 - 2:11:31)
But I guess

[Speaker 4] (2:11:31 - 2:11:35)
But when is this from? When did this happen, that this money was appropriated?

[Speaker 1] (2:11:35 - 2:11:35)
What when

[Speaker 4] (2:11:35 - 2:11:36)
This is not

[Speaker 1] (2:11:36 - 2:11:36)
when

[Speaker 4] (2:11:36 - 2:11:36)
recent,

[Speaker 1] (2:11:36 - 2:11:36)
an article right? overjoyed

[Speaker 4] (2:11:36 - 2:11:37)
This was

[Speaker 3] (2:11:37 - 2:11:39)
This was, I think it was five, six years ago.

[Speaker 4] (2:11:39 - 2:11:41)
Okay, so I think we need

[Speaker 3] (2:11:41 - 2:11:41)
Oh, right.

[Speaker 4] (2:11:41 - 2:11:42)
a little

[Speaker 1] (2:11:42 - 2:11:42)
I think

[Speaker 4] (2:11:42 - 2:11:42)
bit

[Speaker 1] (2:11:42 - 2:11:42)
we need

[Speaker 4] (2:11:42 - 2:11:42)
more

[Speaker 1] (2:11:42 - 2:11:42)
a little

[Speaker 4] (2:11:42 - 2:11:43)
understanding

[Speaker 1] (2:11:43 - 2:11:43)
bit more information

[Speaker 4] (2:11:43 - 2:11:47)
of what the warrant article was and I think K.P. would probably have to weigh in here.

[Speaker 1] (2:11:47 - 2:11:47)
Oh,

[Speaker 4] (2:11:47 - 2:11:47)
I don't

[Speaker 1] (2:11:47 - 2:11:48)
my god

[Speaker 4] (2:11:48 - 2:11:48)
know.

[Speaker 2] (2:11:48 - 2:11:54)
Are we comfortable with, and this is for you all pushing this to the spring so that we can

[Speaker 1] (2:11:54 - 2:11:55)
Yeah, I think there's a lot

[Speaker 2] (2:11:55 - 2:11:55)
iron

[Speaker 4] (2:11:55 - 2:11:55)
At

[Speaker 1] (2:11:55 - 2:11:55)
more

[Speaker 4] (2:11:55 - 2:11:55)
least.

[Speaker 2] (2:11:55 - 2:11:58)
this out and understand if it's something that language that needs

[Speaker 7] (2:11:58 - 2:12:01)
that needs to be adopted annually to move interest and in

[Speaker 4] (2:12:01 - 2:12:02)
Yes.

[Speaker 7] (2:12:02 - 2:12:06)
addition to that understanding if something went to the wrong place previously that

[Speaker 1] (2:12:06 - 2:12:06)
We can

[Speaker 7] (2:12:06 - 2:12:06)
at

[Speaker 1] (2:12:06 - 2:12:07)
just

[Speaker 7] (2:12:07 - 2:12:09)
the end of the year we can fix that number

[Speaker 1] (2:12:09 - 2:12:09)
Right. I

[Speaker 7] (2:12:09 - 2:12:13)
and I understand it's a delay for Tony and the team in conservation, but get everything right

[Speaker 4] (2:12:13 - 2:12:14)
Right.

[Speaker 7] (2:12:14 - 2:12:22)
and then also figure out what the path would be going forward if that interest is in supposed to be going somewhere that it has not previously been appropriated on an annual basis.

[Speaker 4] (2:12:23 - 2:12:23)
Yes.

[Speaker 1] (2:12:23 - 2:12:24)
I think

[Speaker 1] (2:12:26 - 2:12:40)
Yes, I think it's important that we understand what was original was the original intention of the original warrant article and then in that vein how this modifies that going forward yes I think that that is the confusion and we need those answers.

[Speaker 4] (2:12:40 - 2:12:42)
Yeah, we need all of that back.

[Speaker 7] (2:12:42 - 2:12:50)
Tony could you and I and Patrick speak like the end of this week beginning of next to get it started but understanding that it's going to be a Maytown meeting.

[Speaker 6] (2:12:51 - 2:12:53)
Yes, that's fine.

[Speaker 6] (2:12:54 - 2:12:59)
I will send you in the meantime a summary of what the three,

[Speaker 6] (2:12:59 - 2:13:02)
there's actually three different funds that the Conservation Commission has.

[Speaker 7] (2:13:02 - 2:13:03)
Okay.

[Speaker 6] (2:13:03 - 2:13:16)
So you can understand and see what we were trying to do with the original Warren article, which was to set up finally a conservation fund. But I'm happy to work with you on

[Speaker 7] (2:13:16 - 2:13:16)
Great. Patrick

[Speaker 6] (2:13:16 - 2:13:17)
that and

[Speaker 7] (2:13:17 - 2:13:17)
and I

[Speaker 6] (2:13:17 - 2:13:17)
budget.

[Speaker 7] (2:13:17 - 2:13:20)
will be in touch and we'll make sure that we address something.

[Speaker 7] (2:13:20 - 2:13:21)
something with the gay people this spring.

[Speaker 8] (2:13:21 - 2:13:26)
I think we're going to have to consider setting up an accounting fee for the conservation commission.

[Speaker 1] (2:13:28 - 2:13:28)
Thank you,

[Speaker 7] (2:13:28 - 2:13:29)
Thank you, Tony. Tony.

[Speaker 1] (2:13:29 - 2:13:31)
Moving on to Article 9.

[Speaker 7] (2:13:32 - 2:13:33)
So this,

[Speaker 7] (2:13:33 - 2:13:40)
I can speak to it. This was one that the library is mobilized right now to be doing the work in the front.

[Speaker 7] (2:13:41 - 2:14:00)
Um this is the side entrance that has been discussed for quite a while. We have pursued a grant that's a reimbursement grant for two hundred and fifty thousand dollars. It has not yet been awarded. None of them have been awarded, so it's not that we don't know if we no one knows if they got it yet. I talked to Jonathan. It is everyone's understanding that if that grant is not awarded, this will not go anywhere.

[Speaker 7] (2:14:01 - 2:14:05)
Um but this is an appropriation because it that award is supposed to be happening in the fall.

[Speaker 7] (2:14:06 - 2:14:14)
So we wanted to get this lined up so that in the single mobilization on the front of the building we could do all of the work and be able to move forward.

[Speaker 7] (2:14:15 - 2:14:22)
I believe there's some savings in the original request that they had for that $100,000 delta that would still remain.

[Speaker 7] (2:14:22 - 2:14:27)
So it may not be that the ultimate cost is a full $100,000.

[Speaker 7] (2:14:27 - 2:14:35)
It's combining it with the front project and getting a reimbursement. But the request is $450,000, $250,000 of which would be reimbursed, and hopefully some of that.

[Speaker 7] (2:14:36 - 2:14:40)
Remaining 100 would come from savings on the rest of the project which will impact it.

[Speaker 8] (2:14:40 - 2:14:45)
What does that do, Patrick, to our debt schedule for this year?

[Speaker 3] (2:14:45 - 2:14:48)
So for this particular project

[Speaker 3] (2:14:49 - 2:14:54)
There was a placeholder on the schedule in an outer year for this portion,

[Speaker 3] (2:14:54 - 2:15:01)
this alternate on the children's entrance to the library, because we knew we were gonna do the front entrance that's been

[Speaker 8] (2:15:01 - 2:15:01)
Right.

[Speaker 3] (2:15:01 - 2:15:06)
we didn't talk about that a lot. So this cost is well below, I believe,

[Speaker 3] (2:15:06 - 2:15:11)
what the placeholder was put at an out year. So although we're advancing the borrowing probably sooner to do this work obviously,

[Speaker 8] (2:15:11 - 2:15:11)
Okay.

[Speaker 3] (2:15:11 - 2:15:15)
it's it's a pretty good savings in the next.

[Speaker 3] (2:15:16 - 2:15:19)
you know, couple years when we were anticipating a larger cost.

[Speaker 4] (2:15:19 - 2:15:19)
Mm-hmm.

[Speaker 3] (2:15:19 - 2:15:20)
So I think we're okay.

[Speaker 8] (2:15:21 - 2:15:36)
Because I can't s uh I I'm never a supporter of adding capital projects into into special town meeting, but I think in a situation like this where one, it it would be really good for the library, it would

[Speaker 8] (2:15:36 - 2:15:47)
make a big difference in there as far as making a better entrance, 'cause it would bring the strollers could come right around, people could get right into the the children's side. I think this is definitely a good idea.

[Speaker 7] (2:15:48 - 2:15:55)
And this is Max and Jonathan together. It's not simply uh library hoping to get th Max also sees the opportunity in the single member decision being

[Speaker 4] (2:15:55 - 2:15:55)
Yep.

[Speaker 7] (2:15:55 - 2:15:55)
a benefit.

[Speaker 4] (2:15:56 - 2:15:56)
Mm, yep.

[Speaker 1] (2:15:56 - 2:16:01)
Yeah, and I think when they presented the front entrance, they presented the design of

[Speaker 7] (2:16:01 - 2:16:01)
Correct.

[Speaker 1] (2:16:01 - 2:16:05)
the side entrance, so we knew that this was forthcoming, although we had anticipated

[Speaker 1] (2:16:04 - 2:16:07)
anticipated it to be a little bit further out if we could

[Speaker 1] (2:16:08 - 2:16:08)
Well,

[Speaker 7] (2:16:08 - 2:16:09)
If there is no grant, it would remain

[Speaker 1] (2:16:09 - 2:16:10)
it wouldn't

[Speaker 7] (2:16:10 - 2:16:10)
further

[Speaker 1] (2:16:10 - 2:16:10)
happen,

[Speaker 7] (2:16:10 - 2:16:10)
out,

[Speaker 1] (2:16:10 - 2:16:10)
so

[Speaker 7] (2:16:10 - 2:16:11)
correct.

[Speaker 1] (2:16:11 - 2:16:13)
and it'll remain further out and it will be as discussed so.

[Speaker 2] (2:16:13 - 2:16:16)
I think we talked about this last time. Has CIC weighed in on this?

[Speaker 8] (2:16:16 - 2:16:17)
No.

[Speaker 7] (2:16:18 - 2:16:21)
I think as an out year project, but let me confirm that for you with Ryan.

[Speaker 2] (2:16:22 - 2:16:24)
Because they would be would

[Speaker 8] (2:16:24 - 2:16:24)
Not they for be this

[Speaker 2] (2:16:24 - 2:16:24)
sponsoring?

[Speaker 8] (2:16:24 - 2:16:24)
year.

[Speaker 8] (2:16:26 - 2:16:28)
Finance Committee would sponsor it.

[Speaker 2] (2:16:28 - 2:16:31)
Go finance even though it's capital.

[Speaker 8] (2:16:33 - 2:16:40)
Yeah, so the capital improvement committee gives a recommendation as to whether or not, but it the finance committee is the one that makes the vote.

[Speaker 1] (2:16:45 - 2:16:48)
All right. Ar uh moving on to article ten unless there are her. Okay.

[Speaker 3] (2:16:48 - 2:16:54)
Okay, article ten is appropriation for a park grant. I don't know, Marcy, if you wanna I don't wanna put you on the spot, but

[Speaker 4] (2:16:54 - 2:16:54)
Oh.

[Speaker 3] (2:16:54 - 2:16:55)
that's your article.

[Speaker 9] (2:16:58 - 2:17:00)
Happy to update you on that. And as Nick has mentioned earlier,

[Speaker 9] (2:17:01 - 2:17:08)
we did receive the Park Grant that will provide funding to replace the safety surfacing at Abbott Park.

[Speaker 9] (2:17:09 - 2:17:12)
That's part of Phase 2 improvement to the park,

[Speaker 9] (2:17:12 - 2:17:19)
so we're very excited to be able to fix the surfacing at Abbott Park.

[Speaker 9] (2:17:19 - 2:17:20)
Happy to answer any questions.

[Speaker 1] (2:17:22 - 2:17:28)
Would we call this the last phase of Abbott until we have to go back to the first phase again?

[Speaker 9] (2:17:28 - 2:17:29)
I think so,

[Speaker 1] (2:17:29 - 2:17:29)
Yeah.

[Speaker 9] (2:17:29 - 2:17:29)
right,

[Speaker 9] (2:17:29 - 2:17:30)
yes,

[Speaker 9] (2:17:30 - 2:17:30)
yeah.

[Speaker 9] (2:17:30 - 2:17:31)
So as you noticed,

[Speaker 9] (2:17:31 - 2:17:35)
you probably have noticed we've improved the sort of chart lot closer

[Speaker 1] (2:17:35 - 2:17:35)
Yep.

[Speaker 9] (2:17:35 - 2:17:36)
to Paradise.

[Speaker 9] (2:17:36 - 2:17:42)
We had new equipment in there and a new safety surfacing. We did replace the basketball court.

[Speaker 9] (2:17:42 - 2:17:48)
Our hope is to fence that in so then this way the balls don't go flying into the court, so that will be something else.

[Speaker 9] (2:17:48 - 2:18:12)
that will be seeking funding for and now this time this plan improvement will be for the safety surfacing the play equipment is still in good condition so we keep in that we're planning to do some sort of street furniture maybe some nice benches a couple additional trees that are gates in there too because the gates not working right now as well as just some minor landscaping

[Speaker 1] (2:18:13 - 2:18:13)
Okay.

[Speaker 8] (2:18:13 - 2:18:14)
What's a dollar amount?

[Speaker 9] (2:18:15 - 2:18:18)
It's two hundred and fifteen thousand, I think.

[Speaker 2] (2:18:19 - 2:18:20)
We're in five.

[Speaker 1] (2:18:20 - 2:18:22)
205 thousand and

[Speaker 1] (2:18:23 - 2:18:24)
810. Sorry.

[Speaker 1] (2:18:25 - 2:18:26)
Yeah.

[Speaker 10] (2:18:26 - 2:18:26)
Thank you.

[Speaker 2] (2:18:26 - 2:18:27)
And zero cents.

[Speaker 8] (2:18:27 - 2:18:28)
Wait, so what's the

[Speaker 8] (2:18:31 - 2:18:32)
what's the match?

[Speaker 9] (2:18:32 - 2:18:36)
The grant is the grant is four hundred thousand dollars and the remaining

[Speaker 1] (2:18:46 - 2:18:47)
No, are you sure?

[Speaker 1] (2:18:47 - 2:18:50)
If this says no funds shall be expended, oh, until the town,

[Speaker 1] (2:18:50 - 2:18:50)
sorry.

[Speaker 1] (2:18:50 - 2:18:51)
Sorry.

[Speaker 1] (2:18:51 - 2:18:51)
Okay, got it.

[Speaker 1] (2:18:53 - 2:18:54)
So if the grant were not awarded.

[Speaker 1] (2:18:55 - 2:19:00)
this is similar to Jonathan's project, we would not extend the funds. So it's just to make our money go further.

[Speaker 1] (2:19:01 - 2:19:17)
So. 'Kay. Um m this is not really relevant, but you brought up fencing in the basketball courts. If we could consider some lighting, because I think the rec would love to have a men's outdoor men's league maybe, or women's league, at playing basketball on that court. Maybe some lights would help.

[Speaker 2] (2:19:18 - 2:19:26)
Um, public space regulation committee was supposed to open that we can shape on, if uh so we can improve the landing at Phillips Park.

[Speaker 3] (2:19:26 - 2:19:26)
Mm-hmm.

[Speaker 2] (2:19:26 - 2:19:29)
I think we should set that as a high point. So that's something else that we'll be doing.

[Speaker 3] (2:19:30 - 2:19:31)
So you're looking at doing both of them?

[Speaker 1] (2:19:32 - 2:19:33)
No, they're looking at Phillips first.

[Speaker 3] (2:19:37 - 2:19:37)
Okay.

[Speaker 4] (2:19:40 - 2:19:41)
And then the

[Speaker 3] (2:19:41 - 2:19:41)
And then

[Speaker 4] (2:19:41 - 2:19:45)
the draft I just put in front of you is what Katie had put together.

[Speaker 4] (2:19:46 - 2:19:47)
That's over to your far left there. Um

[Speaker 1] (2:19:47 - 2:19:48)
Yep.

[Speaker 3] (2:19:48 - 2:19:49)
Yes, I got it.

[Speaker 4] (2:19:50 - 2:20:02)
That's the draft for the authorization to go before town meeting. Understanding now where we are tonight where it would be we're asking for two different things. Um this would be the one that would be up to 36 months

[Speaker 2] (2:20:03 - 2:20:03)
Mm-hmm.

[Speaker 4] (2:20:03 - 2:20:07)
and I would like to work with KP and if we could get her on your schedule to do a

[Speaker 4] (2:20:08 - 2:20:17)
Closing team remote meeting, uh we would have a draft of one that also is a license permit, whatever the appropriate language would be after talking both with K_P_ and

[Speaker 4] (2:20:17 - 2:20:19)
um the attorneys'

[Speaker 4] (2:20:19 - 2:20:25)
attorney to try to extend um their ability to leave the equipment in place

[Speaker 2] (2:20:26 - 2:20:26)
Mm-hmm.

[Speaker 4] (2:20:26 - 2:20:28)
if they're open to postponing.

[Speaker 4] (2:20:29 - 2:20:31)
the the auction. So

[Speaker 1] (2:20:31 - 2:20:32)
Okay.

[Speaker 4] (2:20:32 - 2:20:48)
this one is just you all being able to enter into that up to thirty six month agreement. So I will fill in the dates that I wanted to put in front of you tonight. And then the idea would be that Diana and I can work with you all to schedule a remote meeting. I apologise for that, to close this all.

[Speaker 3] (2:20:49 - 2:20:50)
Should be good.

[Speaker 1] (2:20:50 - 2:20:50)
Okay.

[Speaker 5] (2:20:51 - 2:20:53)
Should we do it right before the financial summit?

[Speaker 1] (2:20:54 - 2:20:55)
Oh um

[Speaker 4] (2:20:56 - 2:20:56)
It

[Speaker 1] (2:20:56 - 2:20:56)
Well,

[Speaker 4] (2:20:56 - 2:20:58)
would be ideal if we could do it earlier in the week next

[Speaker 5] (2:20:58 - 2:20:58)
Oh.

[Speaker 4] (2:20:58 - 2:21:06)
week, but if ha if we have to that I think is that might be actually the last day we wanted to to close. So we'll see what works for everyone.

[Speaker 1] (2:21:08 - 2:21:09)
Okay. Um

[Speaker 4] (2:21:09 - 2:21:14)
And that will include updating sponsored by Refining Language where we talked about tonight and

[Speaker 1] (2:21:14 - 2:21:15)
That would be sponsored by us.

[Speaker 4] (2:21:15 - 2:21:16)
these final hmm?

[Speaker 1] (2:21:16 - 2:21:17)
That would be sponsored by us?

[Speaker 4] (2:21:17 - 2:21:18)
Correct.

[Speaker 1] (2:21:18 - 2:21:19)
Both of those?

[Speaker 4] (2:21:19 - 2:21:19)
Yes.

[Speaker 1] (2:21:19 - 2:21:23)
Um we won't put the same comment on that.

[Speaker 1] (2:21:23 - 2:21:28)
And the park grant one would be sponsored by

[Speaker 5] (2:21:29 - 2:21:29)
Marcy.

[Speaker 1] (2:21:29 - 2:21:34)
Marcy, sponsored by Marcy, can come or

[Speaker 4] (2:21:34 - 2:21:35)
I I will finalise

[Speaker 1] (2:21:35 - 2:21:36)
okay,

[Speaker 4] (2:21:36 - 2:21:36)
all the budget, yes.

[Speaker 1] (2:21:36 - 2:21:37)
okay.

[Speaker 1] (2:21:38 - 2:21:51)
Um so we are not going to entertain a vote to close the warrant because we have some matters left to attend to and um so then we will close this section of new and old business and move to the consent agenda.

[Speaker 1] (2:21:53 - 2:22:02)
So I will give a little primer on the consense agenda because I am happy to report that we would like to seat the Poet Laureate Selection Committee.

[Speaker 1] (2:22:03 - 2:22:16)
Diane has done yeoman's work to get applications in and we are going to offer seats to all those who applied. So we had three applicants, so we're able to have them all.

[Speaker 1] (2:22:18 - 2:22:35)
participate. And I hope that you will support us in this endeavor so that we can get this off the ground and then they will work with Jonathan at the library in conjunction with Jonathan at the library to facilitate an annual poet laureate of Swampscott.

[Speaker 2] (2:22:37 - 2:22:37)
Great.

[Speaker 3] (2:22:37 - 2:22:38)
Great.

[Speaker 1] (2:22:40 - 2:22:42)
So I'll take a motion to approve the consent agenda.

[Speaker 3] (2:22:42 - 2:22:43)
So moved.

[Speaker 3] (2:22:43 - 2:22:44)
Second.

[Speaker 1] (2:22:45 - 2:22:45)
All in favour?

[Speaker 2] (2:22:45 - 2:22:45)
I

[Speaker 6] (2:22:45 - 2:22:45)
I

[Speaker 5] (2:22:45 - 2:22:46)
I.

[Speaker 1] (2:22:46 - 2:22:46)
I.

[Speaker 6] (2:22:46 - 2:22:46)
I.

[Speaker 2] (2:22:46 - 2:22:46)
I.

[Speaker 6] (2:22:46 - 2:22:46)
I.

[Speaker 1] (2:22:46 - 2:22:48)
Okay, very good.

[Speaker 1] (2:22:49 - 2:22:51)
Moving on to select board time.

[Speaker 1] (2:22:54 - 2:22:55)
Very

[Speaker 1] (2:22:56 - 2:23:24)
quickly oh and I just I will start select our time that way I won't be going backwards too much but I think that you all were supportive of me entering in as the select board representative for the poet laureate committee so if you're not speak now and then there is a school representative vacancy still so if anybody has any people who are itching to get on with us please let Diane know because we still have

[Speaker 1] (2:23:23 - 2:23:27)
have, um, self to fill that seat.

[Speaker 1] (2:23:27 - 2:23:35)
And then, uh, as part of the select board time, I would just like to say that we had intended to hold the first

[Speaker 1] (2:23:37 - 2:24:04)
A financial mini financial summit tomorrow related to capital due to some scheduling issues with CIT we are moving it to the 13th a week from tomorrow I apologize in advance this was all came to be in the last 24 hours and we are committed to keeping a closed schedule on this because the next conversation is really about budget philosophy and guardrails and hopefully

[Speaker 1] (2:24:04 - 2:24:08)
And so we don't want to have that conversation too far into the budget season.

[Speaker 1] (2:24:09 - 2:24:16)
And for those of you who don't know, this will be a joint meeting. This particular meeting next Thursday will be capital,

[Speaker 1] (2:24:16 - 2:24:18)
select board,

[Speaker 1] (2:24:18 - 2:24:19)
school committee,

[Speaker 1] (2:24:19 - 2:24:22)
and finance income.

[Speaker 1] (2:24:23 - 2:24:28)
And just from your chair to you,

[Speaker 1] (2:24:28 - 2:24:31)
it is only going to be a two-hour meeting.

[Speaker 1] (2:24:31 - 2:24:34)
and it has a concise agenda.

[Speaker 1] (2:24:34 - 2:24:58)
And because it is the first of what we hope to be many I think the philosophy I'm sort of going to put forward is that we maybe have a running future items list and as things come up that are not pertinent to the agenda but still topics that we would like to discuss as a group we add it to the future topics list and that we don't go too far down rabbit holes because we

[Speaker 1] (2:24:58 - 2:25:04)
because we only have two hours and there's a big group of us and it's difficult to get us all scheduled at the same time. So we want to be wise with our time.

[Speaker 1] (2:25:04 - 2:25:13)
So I just ask that we try to stick to the agenda and if you have topics that you would like to see upcoming,

[Speaker 1] (2:25:13 - 2:25:17)
send them to me and I will discuss them with Trish here.

[Speaker 3] (2:25:17 - 2:25:18)
Do we have an agenda?

[Speaker 1] (2:25:18 - 2:25:19)
We do have an agenda.

[Speaker 1] (2:25:19 - 2:25:21)
It was posted for tomorrow.

[Speaker 1] (2:25:22 - 2:25:23)
Maybe Diane can send it out to us

[Speaker 2] (2:25:23 - 2:25:24)
I can do that,

[Speaker 1] (2:25:24 - 2:25:24)
if

[Speaker 2] (2:25:24 - 2:25:24)
yeah.

[Speaker 1] (2:25:24 - 2:25:25)
you wouldn't mind.

[Speaker 1] (2:25:25 - 2:25:26)
Thank you.

[Speaker 1] (2:25:29 - 2:25:35)
So now it will be the thirteenth and it will be fer at six thirty rather than six because I think that's an easier start time for some people.

[Speaker 5] (2:25:35 - 2:25:35)
Okay.

[Speaker 1] (2:25:35 - 2:25:36)
Who can we

[Speaker 5] (2:25:36 - 2:25:39)
Did you, Daniel's point, do you happen to remember what the agenda is just, you

[Speaker 3] (2:25:39 - 2:25:40)
What they open

[Speaker 5] (2:25:40 - 2:25:43)
Is there anything that we should, like, you

[Speaker 4] (2:25:43 - 2:25:45)
there is uh

[Speaker 5] (2:25:45 - 2:25:46)
prepared for in advance or

[Speaker 1] (2:25:46 - 2:25:47)
Um

[Speaker 7] (2:25:47 - 2:25:51)
And actually should be in the team's meeting like, did you guys get your team's meeting?

[Speaker 3] (2:25:51 - 2:25:52)
Yeah, I don't think so.

[Speaker 4] (2:25:53 - 2:25:53)
So

[Speaker 7] (2:25:53 - 2:25:53)
Uh

[Speaker 4] (2:25:53 - 2:25:53)
I

[Speaker 7] (2:25:53 - 2:25:53)
oh.

[Speaker 4] (2:25:53 - 2:25:57)
know uh part that uh staff side Doug are responsible for it's the

[Speaker 4] (2:25:58 - 2:25:59)
We'll have

[Speaker 5] (2:25:59 - 2:25:59)
Am

[Speaker 4] (2:25:59 - 2:25:59)
uh

[Speaker 5] (2:25:59 - 2:25:59)
I responsible?

[Speaker 1] (2:25:59 - 2:26:00)
No, the staff

[Speaker 5] (2:26:00 - 2:26:00)
The staff

[Speaker 1] (2:26:00 - 2:26:01)
was responsible for.

[Speaker 4] (2:26:02 - 2:26:26)
Um, Max, Fino and myself will be presenting on capital at sort of a high level. We were thinking things above a hundred thousand as a starting point. We'll see where that cut off is, to make sure there's not so many topics to run through that it could overwhelm a meeting of that length. We'd obviously be willing to talk about folk talk to folks separately about um anything below that, but that would be a discussion and I believe um

[Speaker 4] (2:26:27 - 2:26:37)
It was discussed that Ryan I think would give a general or broad overview of the the goal behind a 10-year plan, knowing that even with a five-year capital plan year one is funded, two it's

[Speaker 4] (2:26:38 - 2:26:42)
The priority, and then three, four and five become aspirational at some point.

[Speaker 7] (2:26:42 - 2:26:42)
Mm-hmm.

[Speaker 4] (2:26:42 - 2:26:56)
Uh and I think Ryan was gonna talk about their process where they're also looking back to see what's gone well and what hasn't, what we can be doing differently, but also how the ten year works to help projects that might be out there in better informed voters as they make capital decisions in the near term.

[Speaker 5] (2:26:58 - 2:26:59)
Okay.

[Speaker 3] (2:26:59 - 2:27:01)
So the scope of it is really capital, right? It it

[Speaker 1] (2:27:01 - 2:27:09)
Yeah, so I think in TriChair we discussed, like it's hard to have a conversation about future financial policies if we're not talking about capital on the horizon.

[Speaker 1] (2:27:09 - 2:27:25)
So the idea is to discuss the five-year plan to, you know, understand sort of how the 10-year plan is ruminating and where things lie and then let that help educate us for our

[Speaker 1] (2:27:25 - 2:27:27)
financial policy discussion next.

[Speaker 5] (2:27:31 - 2:27:33)
When do we have

[Speaker 5] (2:27:35 - 2:27:39)
multi-year revenue and expense projections?

[Speaker 3] (2:27:40 - 2:27:42)
November fifteenth for

[Speaker 5] (2:27:42 - 2:27:43)
I think

[Speaker 3] (2:27:43 - 2:27:43)
a charter.

[Speaker 5] (2:27:43 - 2:27:44)
revenue,

[Speaker 5] (2:27:45 - 2:27:50)
I don't think revenue expense are the same date unless I am misremembering the charter.

[Speaker 3] (2:27:50 - 2:27:51)
I think it's revenue.

[Speaker 4] (2:27:51 - 2:27:52)
I think it's revenue first,

[Speaker 3] (2:27:52 - 2:27:53)
Right.

[Speaker 4] (2:27:53 - 2:28:00)
and uh expenses come I think December twelfth or fifteenth, th it's somewhere in there. But it's revenue first expenses second.

[Speaker 4] (2:28:01 - 2:28:13)
It might even be earlier in December, but I know in December we're preparing that for you, sharing it with you, and then that's the point at which the select board provides priorities to myself and the finance team to better inform the work that we're doing and putting it together.

[Speaker 5] (2:28:17 - 2:28:19)
And is that part of

[Speaker 5] (2:28:19 - 2:28:20)
the many meetings

[Speaker 2] (2:28:20 - 2:28:21)
Future discussion.

[Speaker 5] (2:28:21 - 2:28:21)
that you've referenced?

[Speaker 1] (2:28:22 - 2:28:48)
Um uh just being fully transparent and vulnerable we have only talked about the first two and it's sort of like I don't want to put the cart before the horse and put too many ideas because I'd rather it be a community conversation that okay we had this conversation and now it seems like this is the direction this board or would like to go in and so really the really strong two takeaways were

[Speaker 1] (2:28:49 - 2:28:49)
capital which

[Speaker 1] (2:28:49 - 2:28:51)
which also includes a sub conversation about Clark,

[Speaker 1] (2:28:52 - 2:28:56)
and then financial guidelines.

[Speaker 1] (2:28:57 - 2:29:02)
And then we were sort of like, okay, let's reconvene and see where that takes us going forward.

[Speaker 2] (2:29:02 - 2:29:11)
And I haven't had as much of a discussion as you guys I'm sure did at Tri-Chair, but it seems to me I've been in favor of the capital first for sure.

[Speaker 2] (2:29:13 - 2:29:32)
Well, the only thing bad for a minute or two here, it does feel as though you get the capital on the table, you get the multi-year on the table and that could really help to frame any modifications you want to make to the the financial policies.

[Speaker 1] (2:29:32 - 2:29:34)
Yeah, and I think just from a timing perspective,

[Speaker 1] (2:29:35 - 2:29:37)
there's no way we're going to have another mini-summit

[Speaker 1] (2:29:38 - 2:29:40)
before those conversations happen before this elect board.

[Speaker 1] (2:29:41 - 2:29:47)
Because it's already the 13th of November and he's saying the sort of the end of November conversation about revenue,

[Speaker 1] (2:29:47 - 2:29:48)
the middle of December conversation.

[Speaker 1] (2:29:48 - 2:29:50)
So maybe then we...

[Speaker 2] (2:29:50 - 2:29:51)
Well yeah, no, it's okay

[Speaker 1] (2:29:51 - 2:29:51)
Okay.

[Speaker 2] (2:29:51 - 2:29:59)
if we have it. I'm just saying you know if we're going to keep trying to have collective conversations, um that's just two cents about it.

[Speaker 1] (2:29:59 - 2:29:59)
Yeah.

[Speaker 3] (2:29:59 - 2:30:04)
And there's a chicken and egg to that a little bit because the policies layout.

[Speaker 3] (2:30:05 - 2:30:11)
how they want the projections to be done. Like new growth is X percentage of past growth.

[Speaker 2] (2:30:11 - 2:30:11)
Well

[Speaker 3] (2:30:11 - 2:30:20)
You know, it so there's it's a little bit we can say like this is where we are under the current guidelines and policies and then you can twist

[Speaker 2] (2:30:20 - 2:30:21)
There's some sense to it,

[Speaker 3] (2:30:21 - 2:30:21)
the levers,

[Speaker 2] (2:30:21 - 2:30:21)
I guess.

[Speaker 3] (2:30:21 - 2:30:32)
you know, twist not twist the lever pull the levers after to say based on what we see coming for revenue and or expenses, we need to lower this, raise that.

[Speaker 3] (2:30:33 - 2:30:39)
Leave it where it is for this year and that's something to take back and have further discussion for so it can work in both directions

[Speaker 3] (2:30:40 - 2:30:41)
depending on how you want to look at it

[Speaker 1] (2:30:42 - 2:30:44)
Yeah, and I think there's an effort to have a

[Speaker 1] (2:30:47 - 2:31:06)
The cadence of these be sort of once a quarter, once we're on a roll, but maybe they'll be a little bit more frequent to start because we have to get sort of aligned on a lot of topics that have been lagging. But then going forward, you know like it would be like once a quarter we would be having these joint meetings to sort of talk about these kinds of topics as they come up.

[Speaker 2] (2:31:07 - 2:31:08)
Yeah, okay. I guess

[Speaker 2] (2:31:10 - 2:31:16)
Okay, I was had an assumption in terms of what you were saying and I realise now that you said that I'm that you

[Speaker 2] (2:31:16 - 2:31:24)
If we have one in November, I was kind of thinking we might have another one in December, another one in January because if we're heading towards a March first

[Speaker 4] (2:31:25 - 2:31:25)
Budget.

[Speaker 2] (2:31:25 - 2:31:26)
budget then

[Speaker 1] (2:31:26 - 2:31:27)
Yep. And then

[Speaker 2] (2:31:27 - 2:31:29)
we'd wanna have these things kinda having been discussed

[Speaker 1] (2:31:29 - 2:31:29)
Right,

[Speaker 2] (2:31:29 - 2:31:30)
ahead of that.

[Speaker 1] (2:31:30 - 2:31:35)
I think that may be true for this year, but I'm just saying that's not pr that may be is not true going forward.

[Speaker 4] (2:31:35 - 2:31:39)
How does the timing on the C_P_A_ stuff come in to play here?

[Speaker 2] (2:31:40 - 2:31:49)
That's a fully separate track. I mean yes in the broad scheme of things you could think about things coming through CPAs instead of capital if

[Speaker 4] (2:31:49 - 2:31:49)
Right.

[Speaker 2] (2:31:49 - 2:31:54)
that's where you're going, but you know CPAs were just I guess

[Speaker 1] (2:31:55 - 2:31:55)
Seeding the committee?

[Speaker 2] (2:31:55 - 2:32:06)
Yeah, we're just seeding the committee for I guess my sharing for select board time. Diane is enthusiastically gathering people into getting the

[Speaker 2] (2:32:06 - 2:32:10)
The committee members have all been appointed and they're being seated and um

[Speaker 2] (2:32:11 - 2:32:15)
Getting a first meeting set up with the support of the Community Preservation Coalition,

[Speaker 2] (2:32:15 - 2:32:18)
a statewide organization provides a lot of support,

[Speaker 2] (2:32:18 - 2:32:25)
getting the committee off the ground and they're going to have to go through their process of getting set up and they have to do a needs assessment.

[Speaker 2] (2:32:26 - 2:32:34)
Nick was pointing out earlier today that established committees are already in the process of recommending projects,

[Speaker 2] (2:32:34 - 2:32:38)
working through the vetting of them so that they're ready.

[Speaker 2] (2:32:38 - 2:32:41)
be for proposal at town meetings in May.

[Speaker 4] (2:32:41 - 2:32:41)
Mm-hmm.

[Speaker 2] (2:32:41 - 2:32:45)
Um so our committee's gonna be need to

[Speaker 5] (2:32:45 - 2:32:46)
Be on the

[Speaker 2] (2:32:46 - 2:32:46)
kind of

[Speaker 5] (2:32:46 - 2:32:46)
office

[Speaker 2] (2:32:46 - 2:32:46)
move

[Speaker 4] (2:32:46 - 2:32:46)
Please speak

[Speaker 2] (2:32:46 - 2:32:46)
along.

[Speaker 4] (2:32:46 - 2:32:47)
quickly.

[Speaker 2] (2:32:47 - 2:32:53)
Um we have to really look at the the requirements literally as people may recall um

[Speaker 1] (2:32:53 - 2:32:55)
It's a good thing we have that gentleman who's already has

[Speaker 2] (2:32:55 - 2:32:57)
I know, yes, yes

[Speaker 5] (2:32:57 - 2:32:57)
I've

[Speaker 2] (2:32:57 - 2:32:57)
our

[Speaker 5] (2:32:57 - 2:32:57)
heard a

[Speaker 2] (2:32:57 - 2:32:57)
our

[Speaker 5] (2:32:57 - 2:32:57)
lot.

[Speaker 2] (2:32:57 - 2:32:58)
appointee,

[Speaker 1] (2:32:58 - 2:32:58)
Yeah.

[Speaker 2] (2:32:58 - 2:33:03)
who, yes, uh is experienced uh person, um and

[Speaker 2] (2:33:05 - 2:33:20)
I think that it would they would still be required to make recommendations by Maytown meeting for the minimum of the ten percent in each of the three domains of housing, historic preservation and open space.

[Speaker 4] (2:33:20 - 2:33:22)
Is that for this town meeting, this May?

[Speaker 2] (2:33:22 - 2:33:25)
No, for May, I I believe, because we're live

[Speaker 4] (2:33:25 - 2:33:25)
That's what I mean, this

[Speaker 1] (2:33:25 - 2:33:25)
Yes,

[Speaker 4] (2:33:25 - 2:33:25)
m this

[Speaker 1] (2:33:25 - 2:33:26)
this May.

[Speaker 4] (2:33:26 - 2:33:26)
May.

[Speaker 1] (2:33:26 - 2:33:27)
The coming May,

[Speaker 4] (2:33:27 - 2:33:27)
This

[Speaker 1] (2:33:27 - 2:33:27)
not

[Speaker 4] (2:33:27 - 2:33:27)
May

[Speaker 1] (2:33:27 - 2:33:27)
this

[Speaker 4] (2:33:27 - 2:33:27)
is town

[Speaker 1] (2:33:27 - 2:33:28)
town

[Speaker 4] (2:33:28 - 2:33:28)
meeting.

[Speaker 1] (2:33:28 - 2:33:28)
meeting.

[Speaker 4] (2:33:28 - 2:33:28)
Right.

[Speaker 1] (2:33:28 - 2:33:29)
We don't know what we're talking about tonight.

[Speaker 4] (2:33:29 - 2:33:29)
Right.

[Speaker 1] (2:33:29 - 2:33:30)
May is town

[Speaker 4] (2:33:30 - 2:33:30)
So

[Speaker 1] (2:33:30 - 2:33:30)
meeting.

[Speaker 4] (2:33:30 - 2:33:33)
this town meets Yeah, this is a this is gonna be a special town meeting. I'm talking about for the town

[Speaker 2] (2:33:34 - 2:33:34)
yeah

[Speaker 4] (2:33:34 - 2:33:35)
our town meeting in May,

[Speaker 2] (2:33:35 - 2:33:42)
yeah, so I have to confirm that, that we would be required to do that ten percent. I assume so, we're we're

[Speaker 1] (2:33:42 - 2:33:42)
I

[Speaker 2] (2:33:42 - 2:33:42)
live.

[Speaker 1] (2:33:42 - 2:33:43)
would think.

[Speaker 4] (2:33:43 - 2:33:43)
So

[Speaker 2] (2:33:43 - 2:33:44)
Yeah, yeah.

[Speaker 1] (2:33:46 - 2:33:46)
Okay.

[Speaker 4] (2:33:46 - 2:33:50)
there was potentially a million dollars on the table in May.

[Speaker 2] (2:33:51 - 2:33:56)
Yeah, I don't yeah, again the the state match part wouldn't be probably there

[Speaker 4] (2:33:56 - 2:33:56)
Right.

[Speaker 2] (2:33:56 - 2:33:57)
by that

[Speaker 4] (2:33:57 - 2:33:57)
Mm-hmm.

[Speaker 2] (2:33:57 - 2:33:57)
point,

[Speaker 1] (2:33:57 - 2:33:57)
Right.

[Speaker 2] (2:33:57 - 2:34:00)
um so seven hundred fifty or so, uh

[Speaker 4] (2:34:00 - 2:34:00)
Okay.

[Speaker 2] (2:34:00 - 2:34:00)
yeah.

[Speaker 4] (2:34:01 - 2:34:01)
Mm-hmm.

[Speaker 4] (2:34:03 - 2:34:03)
Okay.

[Speaker 1] (2:34:05 - 2:34:09)
Great. Anything else for your software time, Doug? I feel like that's plenty.

[Speaker 2] (2:34:09 - 2:34:10)
Yeah.

[Speaker 1] (2:34:10 - 2:34:12)
Thank you. Danielle?

[Speaker 1] (2:34:12 - 2:34:12)
You have anything?

[Speaker 4] (2:34:12 - 2:34:21)
Well, I just want to give kudos to Nick and his team for really being ahead of the game with how we're going to approach this Hawthorne situation.

[Speaker 4] (2:34:22 - 2:34:28)
And it's clear he put a lot of work and research in, so I appreciate that. So thank you, Marcy, also.

[Speaker 6] (2:34:28 - 2:34:29)
Um

[Speaker 6] (2:34:30 - 2:34:54)
last night was the Recreation Commission meeting and I am just astounded at the number of programs and plans um that the Recreation Department has. Lofty goals, but they are right on track and I'm really impressed to see all that um Charlotte is creating in this town. So uh kudos to Charlotte and the Recreation Department. Good things happening. Um

[Speaker 4] (2:34:55 - 2:34:56)
The Italian festival is great.

[Speaker 4] (2:34:57 - 2:34:58)
There you go.

[Speaker 6] (2:34:58 - 2:34:58)
that

[Speaker 4] (2:34:58 - 2:34:59)
Said the was Irish woman in the room.

[Speaker 4] (2:35:00 - 2:35:02)
I had all my Italian flags out.

[Speaker 4] (2:35:02 - 2:35:04)
I had my Italian employees there too.

[Speaker 4] (2:35:04 - 2:35:05)
So we

[Speaker 6] (2:35:05 - 2:35:06)
there you go thank you

[Speaker 4] (2:35:06 - 2:35:06)
were

[Speaker 6] (2:35:06 - 2:35:06)
so much

[Speaker 4] (2:35:06 - 2:35:06)
very

[Speaker 6] (2:35:06 - 2:35:06)
for coming for

[Speaker 4] (2:35:06 - 2:35:06)
happy.

[Speaker 6] (2:35:06 - 2:35:07)
that that's

[Speaker 4] (2:35:07 - 2:35:13)
But the lines, I want you to know that the lines for the food never slowed down.

[Speaker 4] (2:35:13 - 2:35:15)
People really had a great time.

[Speaker 4] (2:35:15 - 2:35:18)
So I just think the Recreation Commission did a really great job.

[Speaker 6] (2:35:18 - 2:35:23)
yeah absolutely great kudos to the whole committee because they really are

[Speaker 6] (2:35:23 - 2:35:31)
You know we've got a few new members on there and they're really working their butts off to do some great stuff so thank you for that.

[Speaker 6] (2:35:31 - 2:35:31)
That's all I have.

[Speaker 1] (2:35:32 - 2:35:33)
Okay, Mary Ellen.

[Speaker 4] (2:35:33 - 2:35:45)
So I want to say thank you to Nathan Kent and Nate Beischheim for putting on the meeting tonight and I also I just wanted to

[Speaker 4] (2:35:47 - 2:36:08)
I want to just remind this select board we received an email asking to do the rodenticide bylaw I'm not in support of doing it for special town meeting but I am in support of making sure that this is on for the fall this has to do with you know when birds of prey are swooping down and picking up mice that

[Speaker 4] (2:36:09 - 2:36:09)
eight.

[Speaker 4] (2:36:09 - 2:36:35)
The rodenticide, this'll this'll help, you know, save save their lives, things like that. So I I know that um Deb Newman said that she would put something in as a citizen petition, but I really don't wanna see a citizen petition. I just wanna see this is common sense and I know that people from um the Conservancy and things like that, they've had meetings about this stuff, so I'd like to see that get supported.

[Speaker 4] (2:36:35 - 2:36:46)
and I just want to remind everybody that we do have a pumpkin toss coming up which is it's this weekend and I don't know the exact time but it is on

[Speaker 6] (2:36:46 - 2:36:46)
One

[Speaker 4] (2:36:46 - 2:36:53)
the website it is on the website really big so it's taken up the whole website so and right

[Speaker 7] (2:36:53 - 2:36:54)
to work with.

[Speaker 4] (2:36:54 - 2:37:02)
and then as the liaison to the retirement committee the retirement

[Speaker 4] (2:37:02 - 2:37:13)
Committee has an issue with a coding coding issue I think I emailed you from that actual meeting so I just want to make sure I want to make sure the select board knows that when

[Speaker 4] (2:37:15 - 2:37:19)
Apparently, when members of the police department were paying into their retirement,

[Speaker 4] (2:37:19 - 2:37:24)
there was part of the retirement that didn't, shouldn't have counted towards retirement or something

[Speaker 6] (2:37:24 - 2:37:24)
Well.

[Speaker 4] (2:37:24 - 2:37:25)
like that.

[Speaker 4] (2:37:25 - 2:37:25)
So there's a code,

[Speaker 4] (2:37:25 - 2:37:26)
there's a code issue.

[Speaker 6] (2:37:26 - 2:37:26)
Mm-hmm.

[Speaker 4] (2:37:26 - 2:37:30)
It's not the first time there's been a code issue. So my time as the liaison,

[Speaker 4] (2:37:30 - 2:37:32)
every year we,

[Speaker 4] (2:37:32 - 2:37:43)
there's one or two people that come in and they've put in large amounts of money into retirement or they've received money from retirement that they shouldn't have and that this coding.

[Speaker 4] (2:37:43 - 2:38:09)
coding issue continues to be a problem. So over the last couple years I'm constantly told, oh, it's taken care of, it's alright, and then at the last one it just seemed like this is enough. And we really have to find a way to go in and either do our own audit and double check and find out how to fix this, because it's just not fair the town employees to have to either give back large sums of money or come up with large sums of money.

[Speaker 4] (2:38:09 - 2:38:11)
And the retirement committee,

[Speaker 4] (2:38:11 - 2:38:18)
they work real hard, and they try to get everything done, and at the last meeting,

[Speaker 4] (2:38:18 - 2:38:21)
this did not go over really well,

[Speaker 4] (2:38:21 - 2:38:25)
so we just need some kind of help, and I really appreciate your help on this.

[Speaker 2] (2:38:25 - 2:38:25)
Sure. Absolutely.

[Speaker 4] (2:38:25 - 2:38:28)
And Patrick was in the meeting too.

[Speaker 1] (2:38:28 - 2:38:30)
Just to give the details on the pumpkin toss,

[Speaker 1] (2:38:30 - 2:38:33)
it's Sunday, November 8th. It's put on by,

[Speaker 2] (2:38:33 - 2:38:33)
Right.

[Speaker 1] (2:38:33 - 2:38:34)
sorry,

[Speaker 1] (2:38:34 - 2:38:37)
I'm reading 9 and I'm saying 8.

[Speaker 1] (2:38:37 - 2:38:42)
It's put on by SWAC, Solid Waste Advisory. It's from 10 to 1 at Phillips Park.

[Speaker 1] (2:38:43 - 2:38:44)
Please note the pumpkins must be...

[Speaker 1] (2:38:46 - 2:38:46)
paint,

[Speaker 1] (2:38:46 - 2:38:49)
and candles because they end up going to compost.

[Speaker 1] (2:38:49 - 2:38:49)
So,

[Speaker 2] (2:38:49 - 2:38:52)
You cannot throw them at your select board member.

[Speaker 2] (2:38:52 - 2:38:53)
They have to go into the trucks.

[Speaker 1] (2:38:53 - 2:38:58)
If you want to make a donation to the Anchor Food Pantry,

[Speaker 1] (2:38:58 - 2:39:00)
you can throw pumpkins at me if you want to.

[Speaker 1] (2:39:01 - 2:39:09)
I also do want to acknowledge the mobilization in town that has happened related to the loss of SNAP benefits.

[Speaker 1] (2:39:09 - 2:39:20)
I have seen and been a part of like many conversations related to community coming together to support members of our community who rely on SNAP benefits.

[Speaker 1] (2:39:21 - 2:39:27)
Just appreciate that that is occurring and I know from the PTOs to Anchor to

[Speaker 1] (2:39:28 - 2:39:38)
Businesses are donating gift certificates and funds from their own profits in order to make sure that our neighbors are not going hungry.

[Speaker 1] (2:39:40 - 2:39:42)
Is why we live in a community,

[Speaker 1] (2:39:42 - 2:39:43)
so thank you.

[Speaker 2] (2:39:43 - 2:39:44)
And to your point,

[Speaker 2] (2:39:44 - 2:39:51)
just to, this is a parent plug, but my daughter is lucky enough to be in Becky Gruthius'

[Speaker 2] (2:39:52 - 2:39:52)
classroom.

[Speaker 2] (2:39:52 - 2:39:55)
She runs the Goodwill Gang Club after school,

[Speaker 2] (2:39:55 - 2:39:59)
and they are doing a food drive for Anchor Food Pantry.

[Speaker 2] (2:40:00 - 2:40:03)
And I will happily send you a list of items to donate if you like,

[Speaker 2] (2:40:04 - 2:40:06)
but kudos to Mrs.

[Speaker 2] (2:40:06 - 2:40:14)
G for really like taking this on and getting a group of elementary kids to understand the importance of giving back to community.

[Speaker 2] (2:40:14 - 2:40:17)
So they are doing, they're also doing a food drive to

[Speaker 1] (2:40:17 - 2:40:18)
Awesome.

[Speaker 2] (2:40:18 - 2:40:19)
benefit Anchor.

[Speaker 1] (2:40:19 - 2:40:24)
Yep. And in case you don't know, there are a thousand families in Swampscott who rely on SNAP benefits.

[Speaker 1] (2:40:24 - 2:40:24)
So

[Speaker 1] (2:40:25 - 2:40:29)
it's affecting every community including ours. So

[Speaker 3] (2:40:29 - 2:40:30)
We

[Speaker 2] (2:40:30 - 2:40:30)
Well, we

[Speaker 3] (2:40:30 - 2:40:40)
also have, um the employees at town hall collect items at town hall and then a member of um Diane O'Brien actually comes by and picks up stuff so.

[Speaker 1] (2:40:40 - 2:40:45)
I don't think for Anchor I think it goes straight to Anchor now. I don't think town hall is collecting.

[Speaker 2] (2:40:45 - 2:40:47)
They're doing every Saturday too at

[Speaker 3] (2:40:47 - 2:40:47)
Um

[Speaker 2] (2:40:47 - 2:40:47)
Anchor.

[Speaker 3] (2:40:47 - 2:40:49)
I spoke to Diane O'Brien.

[Speaker 2] (2:40:50 - 2:40:50)
Oh.

[Speaker 3] (2:40:51 - 2:40:54)
about a week ago, so we are they are still collecting.

[Speaker 1] (2:40:54 - 2:40:54)
Fantastic.

[Speaker 2] (2:40:54 - 2:40:55)
Okay.

[Speaker 3] (2:40:55 - 2:40:56)
But we made a little change and

[Speaker 1] (2:40:56 - 2:40:57)
Okay, good.

[Speaker 3] (2:40:57 - 2:40:59)
and so we are still collecting in there.

[Speaker 2] (2:40:59 - 2:41:03)
Diane's working overtime, really, she is so valuable to this town.

[Speaker 3] (2:41:04 - 2:41:13)
And um I just, I forgot, I just wanna also thank the Athenas for putting on a lunch today that was, you know, that was really above and beyond.

[Speaker 1] (2:41:15 - 2:41:24)
Thank you for mentioning do we know when the last day they'll be opened is by chance only because I've gotten lots of emails about when the last time people can get popovers

[Speaker 2] (2:41:24 - 2:41:24)
Popovers.

[Speaker 1] (2:41:24 - 2:41:25)
so call

[Speaker 4] (2:41:25 - 2:41:26)
Yeah, that is not

[Speaker 1] (2:41:26 - 2:41:26)
find

[Speaker 4] (2:41:26 - 2:41:27)
part

[Speaker 1] (2:41:27 - 2:41:27)
out

[Speaker 4] (2:41:27 - 2:41:28)
of the discussion.

[Speaker 1] (2:41:28 - 2:41:33)
not part all right thank you very much I will entertain a motion to adjourn

[Speaker 2] (2:41:33 - 2:41:34)
Motion to adjourn. Second.

[Speaker 1] (2:41:34 - 2:41:35)
all in favor

[Speaker 2] (2:41:35 - 2:41:35)
Aye.

[Speaker 1] (2:41:35 - 2:41:36)
aye thanks everyone